Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 4, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., for consulting services related to the Highway Safety Improvement Program (HSIP) design
for the City of Denton as set forth in the contract; providing for the expenditure of funds therefor; and
providing an effective date (RFQ 7292-005 – Professional Services Agreement for design services awarded
to Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $82,000.00).
INFORMATION/BACKGROUND
The Highway Safety Improvement Program (HSIP) is a Federal Highway Administration program
established to reduce traffic fatalities and serious injuries on all public roads, including on-State-owned
roads. The Texas Department of Transportation (TxDOT) administers HSIP funding across the state. In
August of 2020, the City of Denton submitted and was awarded funding as part of the 2020 HSIP project
call. Awarded projects include traffic signals and pedestrian facilities at the intersections of Hickory Street
at Avenue A/Fry Street and the installation of a new Pedestrian Hybrid Beacon (often referred to as the
HAWK Signal) on West Oak Street at Thomas Place.
Both selected HSIP projects are considered ‘off-system’ projects by TxDOT and, according to the HSIP
funding guidelines, 90 percent of construction is funded by the state (TxDOT) with a 10 percent local match
from the local government in addition to being responsible for design and any associated cost overruns.
The 2020 estimated cost of these two projects was approximately $360,626.82, including a City obligation
of $82,000.00 to be approved by the City Council on December 14, 2021. Following City Council approval
of the design contract, staff will subsequently request consideration of the City’s required TxDOT review
fees and construction fees (currently estimated to cost $82,000.00 and $36,063.00 respectively).
Request for Qualifications for professional transportation engineering services was solicited using the
City’s formal solicitation process. City Council approved a pre-qualified list of engineering firms on March
23, 2021 (Ordinance 21-554).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2021, Council approved RFQ 7292 for a prequalified list of professional transportation
engineering firms (Ordinance 21-554).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for consulting services related to the Highway
Safety Improvement Program (HSIP) design for the City of Denton, in a not-to-exceed amount of $82,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of 240 to 365 days from the issuance of
notice to proceed.
FISCAL INFORMATION
These services will be funded from General Government Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Becky Diviney, 940-349-8461.
Legal point of contact: Marcella Lunn at 940-349-8333.