22-025 - 7835 - Ordinance Executed22-025
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME -RULE MUNICIPAL
CORPORATION, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
FACILITY SOLUTIONS GROUP, INC., FOR ENTERPRISE ACCESS CONTROL SOFTWARE,
NEW INSTALLATION, MAINTENANCE, REPAIR, AND PARTS INVENTORY OF
CORRESPONDING HARDWARE FOR THE FACILITIES DEPARTMENT FOR ALL CITY
BUILDINGS; PROVIDING FOR THE EXPENDITURE OF FUNDS THEREFOR; AND
PROVIDING AN EFFECTIVE DATE (RFP 7835 — AWARDED TO FACILITY SOLUTIONS
GROUP, INC., FOR FOUR (4) YEARS, WITH THE OPTION FOR ONE (1) ADDITIONAL ONE
1) YEAR EXTENSION, IN THE TOTAL OF FIVE (5) YEAR NOT -TO -EXCEED AMOUNT OF
1,375,000.00).
WHEREAS, the City has solicited, received, and evaluated competitive proposals for
enterprise access control software, new installation, maintenance, repair, and parts inventory of
corresponding hardware for the Facilities Department for all City buildings; and
WHEREAS, the City Manager, or a designated employee, has received, reviewed, and
recommended that the herein described proposals are the most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the request for
proposals; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase ofthe materials, equipment, supplies, or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies, or services shown in the "Request Proposals" on file in the office of the
Purchasing Agent, are hereby accepted and approved as being the most advantageous to the City
considering the relative importance ofprice and the other evaluation factors included in the request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
7835 Facility Solutions Group, Inc. $1,375,000.00
SECTION 2. That by the acceptance and approval of the above numbered items of the
submitted proposals, the City accepts the offer of the persons submitting the proposals for such items
and agrees to purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations,
Proposals, and related documents.
SECTION 3. That should the City and person submitting approved and accepted items wish
to enter into a formal written agreement as a result ofthe acceptance, approval, and awarding ofthe
proposals, the City Manager, or their designated representative, is hereby authorized to execute the
written contract which shall be attached hereto; provided that the written contract is in accordance
with the terms, conditions, specifications, standards, quantities, and specified sums contained in the
Proposal and related documents herein approved and accepted.
SECTION 4. The City Council of the City of Denton, hereby expressly delegates the
authority to take any actions that may be required or permitted to be performed by the City of
Denton under this ordinance to the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptance and approval of the above enumerated bids, the City
Council hereby authorizes the expenditure of funds therefor in the amount and in accordance with
the approved bids.
SECTION 6. This ordinance shall become effective immediately upon its passage and
approval.
The motion to approve this ordinance was made by e.and
seconded by &c ; o -x -N b 2C -(L This ordinance was passed and approved by the
following vote [ -1 - _Oj:
Mayor Gerard Hudspeth:
Vicki Byrd, District l:
Brian Beck, District 2:
Jesse Davis, District 3:
Alison Maguire, District 4:
Deb Armintor, At Large Place 5:
Paul Meltzer, At Large Place 6:
Aye Nay Abstain Absent
PASSED AND APPROVED this the day of --so,-A Ua-<-,-/ , 2022.
6
GERARD HUDSPETH, MAYOR
ATTEST:
ROSA RIOS, CITY SECRETARY
BY:
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
Digitally signed by Marcella Lunn
DN: cn=Marcella Lunn, o, ou=City
of Denton,
BY: :email=marcella.lunn@cityofdento
jlr=l r=11S
Date: 2021.12.15 15:00:32 -06'00'