Exhibit 1 - Agenda Information Sheet - BrightViewCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with BrightView Landscape Services, Inc., for mowing
and maintenance services for the Parks and Recreation and Fire Departments, Section C – Southeast Public
Buildings, Parks, Trails, and Medians; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7788 – awarded to BrightView Landscape Services, Inc., for one (1) year, with the
option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$2,871,373.00).
INFORMATION/BACKGROUND
The proposed contract will allow BrightView Landscaping to mow/maintain the southeast portion of the
City, recognizing that municipal maintenance is one of their company’s core strengths. The realistic
expectation of having properly manicured turf and beds in the City is the Parks and Recreation Department’s
(PARD) responsibility to negotiate and oversee. The City continues to grow rapidly and acquire new
properties, all of which need to be maintained aesthetically and economically in order to make Denton an
attractive and appealing city. Staff assessed the volume needed and developed sections for the services that
could be awarded to multiple vendors. Brightview Landscaping is an established business that has the
experience and equipment needed to service larger entities and can competently perform the work required.
In 2020 when PARD assumed responsibility for all City department mowing contracts an evaluation was
completed to determine if these services should be contracted out or absorbed in-house. The evaluation
determined that due to the required equipment needs and staffing levels it was fiscally responsible to
outsource the services. With this, the proposed contracts have no impact on the current staffing levels.
Mowing is required to maintain safety and aesthetics as well as to maintain code compliance. The mowing
services provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
The anticipated cost breakdown is as follows. The contingency amount is to cover new properties and
vendor defaults.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 138 prospective suppliers, including 17 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Eleven (11) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including availability, probable performance,
equipment, personnel, safety, and price. Best and Final Offers (BAFO) were requested from all firms. Based
upon this evaluation, BrightView Landscape Services, Inc. was ranked the highest and determined to be the
best value for the City for Section C – Southeast Public Buildings, Parks, Trails, and Medians.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational, and park area services
Notifications sent for Solicitation sent in IonWave: 138
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 14
SBE-Small Business Enterprise Invitations sent out: 66
Responses from Solicitation: 11
Below is the information BrightView Landscape Services provided regarding the wages they pay their
employees who will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned
Employees
Production Manager 1 Employee designation $36.55 / hour
Crew Leader 2 Employees designated $21.68 / Hr
Crew Laborers 6 Employees designated $21.68 / Hr
RECOMMENDATION
Award a contract with BrightView Landscape Services, Inc., for mowing and maintenance services for the
Parks and Recreation and Fire Departments, Section C – Southeast Public Buildings, Parks, Trails, and
Medians, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total five
(5) year not-to-exceed amount of $2,871,373.
PRINCIPAL PLACE OF BUSINESS
BrightView Landscape Services, Inc.
Prosper, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TOTAL
Sections C - Southeast $440,836 $454,061 $467,683 $481,714 $496,165 $2,340,459
Contingency $100,000 $103,000 $106,090 $109,273 $112,551 $530,914
Total $540,836 $557,061 $573,773 $590,987 $608,716 $2,871,373
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Marcella Lunn at 940-349-8333.