Exhibit 1 - Agenda Information Sheet - NaturesCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Natures Greenery, Inc., for mowing and
maintenance services for the Parks and Recreation and Fire Departments, Section A – Northwest Public
Buildings, Parks, Trails, and Medians, Section B – Northeast Public Buildings, Parks, Trails, and Medians,
and Section H – Landscape Maintenance; providing for the expenditure of funds therefor; and providing an
effective date (RFP 7788 – awarded to Natures Greenery, Inc., for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $6,334,436.00).
INFORMATION/BACKGROUND
The current contract, 7378, with Natures Greenery expired at the end of the calendar year 2021. The
proposed contract will allow Natures Greenery to continue with their mowing/maintenance services
throughout northern portions of the City as well as landscape (perennial trimming and bed maintenance) in
medians throughout the City. The realistic expectation of having properly manicured turf and beds in the
City is the Parks and Recreation Department’s (PARD) responsibility to negotiate and oversee. The City
continues to grow rapidly and acquire new properties, all of which need to be maintained aesthetically and
economically in order to make Denton an attractive and appealing city. Staff assessed the volume needed
and developed sections for the services that could be awarded to multiple vendors. Natures Greenery is an
established business that has the experience of working with larger entities, as well as their excellent past
performance with the City of Denton, to competently perform the work required. In 2020 when PARD
assumed responsibility for all City department mowing contracts, an evaluation was completed to determine
if these services should be contracted out or absorbed in-house. The evaluation determined that due to the
required equipment needs and staffing levels it was fiscally responsible to outsource the services. With this,
the proposed contracts have no impact on the current staffing levels.
Mowing is required to maintain safety and aesthetics as well as to maintain code compliance. The mowing
services provide the following benefits to the City of Denton:
1. It keeps the City in compliance with Community Improvement Services.
2. It keeps the turf aesthetically pleasing and helps to thwart the growth of weeds.
3. It keeps the areas free of litter and debris.
The anticipated cost breakdown is as follows. The contingency amount is to cover new properties and
vendor defaults.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FY 21-22 FY 22-23 FY 23-24 FY 24-25 FY 25-26 TOTAL
Sections A - Northwest $572,601 $589,778 $607,471 $625,696 $644,466 $3,040,012
Section B - Northeast $408,570 $420,827 $433,452 $446,455 $459,849 $2,169,153
Section H - Landscape $11,950 $12,309 $12,678 $13,058 $13,450 $63,445
Contingency $200,000 $206,000 $212,180 $218,545 $225,101 $1,061,826
Total $1,193,121 $1,228,914 $1,265,781 $1,303,754 $1,342,866 $6,334,436
Request for Proposals was sent to 138 prospective suppliers, including 17 Denton firms. In addition,
specifications were placed on the Materials Management website for prospective suppliers to download and
advertised in the local newspaper. Eleven (11) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including availability, probable performance,
equipment, personnel, safety, and price. Best and Final Offers (BAFO) were requested from all firms. Based
upon this evaluation, Natures Greenery, Inc. was ranked the highest and determined to be the best value for
the City for Section A – Northwest Public Buildings, Parks, Trails, and Medians, Section B – Northeast
Public Buildings, Parks, Trails, and Medians, and Section H – Landscape Maintenance.
NIGP Code Used for Solicitation: 988 – Services, roadside, grounds,
recreational, and park area services
Notifications sent for Solicitation sent in IonWave: 138
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 14
SBE-Small Business Enterprise Invitations sent out: 66
Responses from Solicitation: 11
Below is the information Natures Greenery provided regarding the wages they pay their employees who
will be assigned to the City’s contract.
Position Description Number of Assigned Employees Hourly Rate of Assigned Employees
Crew Lead 4 $25.00
Laborer 12 $15.00 to $20.00
Admin 1 $20.00
Mechanic 1 $30.00
RECOMMENDATION
Award a contract with Natures Greenery, Inc., for mowing and maintenance services for the Parks and
Recreation and Fire Departments, Section A – Northwest Public Buildings, Parks, Trails, and Medians,
Section B – Northeast Public Buildings, Parks, Trails, and Medians, and Section H – Landscape
Maintenance, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $6,334,436.
PRINCIPAL PLACE OF BUSINESS
Natures Greenery, Inc.
Haltom City, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through the using department’s budget on an as-needed basis. The City will
only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Marcella Lunn at 940-349-8333.