Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Parkhill, Smith & Cooper,
Inc., for professional design services for Fire Station No. 9 for the Facilities Management Department;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7818-002 – awarded
to Parkhill, Smith & Cooper, Inc., in the not-to-exceed amount of $1,011,665.00).
INFORMATION/BACKGROUND
The Fire Department continues to see an increase in the overall call for service volume, specifically in the
northwest portion of the City. Data and response trends allow staff to conservatively predict the workload
of future years. Staff ran a response analysis and compared call response times based on National Fire
Protection Association Standard 1710, Standard for the Organization and Deployment of Fire Suppression
Operations, Emergency Medical Operations, and Special Operations to the Public by Career Fire
Departments. A proposed Airport/Fire Station 9, when constructed, will reduce extended response times
west of Interstate 35 including Denton Enterprise Airport and industrial area, as well as assist with the
coverage of the western portion of the City. On August 2, 2021, staff requested direction regarding Fire
Station 9 from City Council and were directed to proceed as presented.
Certificate of Obligation Bonds were issued under the Fiscal Year 2021-2022 Reimbursement Ordinance
in the amount of $750,000 to provide the initial site surveying and design costs. Staff anticipates receiving
a firmer estimated cost of construction in June of 2022 and coordinating funding solutions with the Finance
Department for construction costs as part of the Fiscal Year 2022-2023 budget.
Statements of qualifications were sent to the City’s prequalified list of architects. Upon ranking the received
information, staff found Parkhill, Smith & Cooper, Inc. to have the most relevant fire station design
experience for both multi-story structures, and Airport Rescue and Firefighting (ARFF) compliant
structures, has current in progress in Texas, and available staff to complete the project within the schedule.
Parkhill, Smith & Cooper, Inc. has provided design and construction phase services for many projects
similar in size and cost to Fire Station No. 9. Based on Parkhill, Smith & Cooper, Inc.’s knowledge, project
team experience, and availability, staff has selected Parkhill, Smith & Cooper Inc.’s, Inc. as the best choice
for Fire Station No. 9 design.
Request for Qualifications for vertical construction services for Facilities Management was solicited using
the City’s formal solicitation process. City Council approved a pre-qualified list of professional service
firms on November 16, 2021 (Ordinance 21-2435).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 16, 2021, Council approved RFQ 7818 for a prequalified list of firms for vertical construction
projects (Ordinance 21-2435).
RECOMMENDATION
Award a contract with Parkhill, Smith & Cooper, Inc for professional design services for Fire Station No.
9 at the Denton Enterprise Airport for the Facilities Management Department, in a not-to-exceed amount
of $1,011,665.
SUSTAINABILITY MEASURES
New building construction and renovations focus on Energy Conservation and Efficiency including the
pursuit of renewable technologies, energy conservation, and adherence to the International Energy
Conservation Code (IECC).
PRINCIPAL PLACE OF BUSINESS
Parkhill, Smith & Cooper, Inc.
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated completion date of August 23, 2023. We
anticipate the conclusion of Design Development documents by May of 2022 and 100% Construction
Drawings by September of 2022.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.