Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with BWI Companies, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 611-20, for the purchase of ryegrass seed, specialty landscape,
turf, and grower supplies for the Parks and Recreation, Drainage, and Streets Departments; providing for
the expenditure of funds therefor; and providing an effective date (File 7910 – awarded to BWI Companies,
Inc., for one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3)
year not-to-exceed amount of $200,000.00).
INFORMATION/BACKGROUND
The Parks Department purchases specialty landscape, turf, tree, athletic field, and grower supplies for the
Parks, Drainage, Water, Wastewater, and Streets Departments. Maintenance staff uses a variety of seeds
from over-seeding athletic fields to applying erosion control over-seeds athletic fields. The departments
also purchase other industry supplies throughout the year to ensure that departmental and industry standards
are met. The Parks Department is requesting to utilize Buy Board Cooperative Purchasing Agreement.
Projected Spend
Purchase Category Parks Water/Wastewater Streets/Drainage Total
Seed 50,000 2,500 2,500 55,000
Supplies & Tools 25,000 2,500 2,500 30,000
Compost 10,000 - - 10,000
Athletic Supplies 105,000 - - 105,000
Total $ 190,000 $ 5,000 $ 5,000 $ 200,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with BWI Companies, Inc., for the purchase of ryegrass seed, specialty landscape, turf,
and grower supplies for the Parks and Recreation, Drainage, and Streets Departments, in a one (1) year,
with the option for two (2) additional one (1) year extensions, in the total three (3) year not-to-exceed
amount of $200,000.
PRINCIPAL PLACE OF BUSINESS
BWI Companies, Inc.
Carrolton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on May 31,
2023.
FISCAL INFORMATION
These items will be funded from the using department’s operating budget. Requisitions will be entered on
an as-needed basis.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Huffman, 940-349-7464.
Legal point of contact: Marcella Lunn at 940-349-8333.