Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 11, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Elite Tree
Service, L.L.C., amending the contract approved by City Council on November 6, 2018, in the not-to-
exceed amount of $350,000.00; said first amendment to continue to provide tree trimming and removal for
City departments needing such work; providing for the expenditure of funds therefor; and providing an
effective date (IFB 6870 – providing for an additional first amendment expenditure amount not-to-exceed
$87,500.00, with the total contract amount not-to-exceed $437,500.00).
INFORMATION/BACKGROUND
The current contract with Elite Tree Service, LLC, has reached the not-to-exceed threshold sooner than
expected. This is predominantly due to the original contract value being based only on the estimated use
from the Parks and Recreation Department (PARD), however additional departments: Streets, Engineering,
Drainage, Facilities, and Community Improvement Services Departments have an operational need to
utilize the contracted services. As the City of Denton continues to rapidly grow, the needs and demands of
tree trimming work have increased. The proposed amendment is the maximum allowable amount of 25%
of the contract value. In addition, a new solicitation for Citywide tree trimming is currently advertising and
will come forward for Council consideration in the Spring of 2022.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 6, 2018, City Council approved a contract with Elite Tree Service, L.L.C., in the not-to-
exceed amount of $350,000 (Ordinance: 18-1813).
RECOMMENDATION
Award Amendment No. 1 with Elite Tree Service, L.L.C., to continue to provide tree trimming and removal
for City departments needing such work, in a not-to-exceed amount of $87,000, for a total amended contract
amount of $437,500.
PRINCIPAL PLACE OF BUSINESS
Elite Tree Service, L.L.C.
Plano, TX
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on November 6, 2023.
FISCAL INFORMATION
These services will be funded through the Parks and Recreation Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract and Ordinance
Exhibit 3: LLC Members
Exhibit 4: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Marshall McGee, 940-349-8430.
Legal point of contact: Marcella Lunn at 940-349-8333