Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Itasca Landfill TX, LP, for the disposal of Class I
Waste for the Water Reclamation Department; providing for the expenditure of funds therefor; and
providing an effective date (IFB 7822 – awarded to Itasca Landfill TX, LP, for three (3) years, with the
option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$150,875.00).
INFORMATION/BACKGROUND
The proposed contract is for the continued disposal of Class I waste from the Pecan Creek Water
Reclamation Plant. The City removes approximately 14 tons of grit per month from the wastewater system,
which must be disposed of properly and safely. Wastewater grit is a state-regulated waste, and due to
existing elevated levels of Total Petroleum Hydrocarbons (TPH), utilizing the City’s landfill is not an
option. The City is required by Texas Commission on Environmental Quality (TCEQ) to dispose of grit in
a Class I Landfill in the region (Turkey Creek or Itasca) as mandated by Texas Administrative Code Rule
§330.171.
The amounts listed below reflect a five (5) year estimate for services.
Description Estimated Cost
5 yr. Contract 135,875
Contingency 15,000
Total $ 150,875
Invitation for Bids was sent to two (2) prospective suppliers of this item. In addition, specifications were
placed on the Procurement and Compliance website for prospective suppliers to download and advertised
in the local newspaper. One (1) bid was received, and references were checked to ensure the vendor can
provide the services requested in the Scope of Work. The department is awarding the contract to Itasca
Landfill TX, LP.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 928 - (Service Only) - Equipment
Maintenance and Repair Services for
Automobiles, Trucks, Trailers, Transit
Buses, and Other Vehicles
Notifications sent for Solicitation sent in IonWave: 2
Number of Suppliers that viewed Solicitation in IonWave: 2
HUB-Historically Underutilized Business Invitations sent out: N/A
SBE-Small Business Enterprise Invitations sent out: N/A
Responses from Solicitation: 1
Due to the rise in Covid19 cases, this item will be taken retroactively to the Public Utilities Board once
meetings resume.
RECOMMENDATION
Award a contract with Itasca Landfill TX, LP, for the disposal of Class 1 waste for the Water Reclamation
Department, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $150,875.
PRINCIPAL PLACE OF BUSINESS
Itasca Landfill TX, LP
Itasca, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (3) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Solid Waste Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Lilley, 940-349-8622.
Legal point of contact: Marcella Lunn at 940-349-8333.