Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with ABC Professional Tree Service, Inc., for electric
utility tree trimming services for Denton Municipal Electric; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7849 – awarded to ABC Professional Tree Service, Inc., in the five
(5) year not-to-exceed amount of $6,000,000.00).
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has established a comprehensive and consistent utility vegetation
management program for performing vegetation management for the City of Denton owned and maintained
distribution and transmission electric system. DME utilizes proper and professional tree trimming
techniques according to the following standards: OSHA Tree Trimming Standards 1910.269(a)(1)(i)(E);
1910.269(a)(2)(ii); 1910.269(r) and American National Standards Institute A300 Pruning. Maintaining
system reliability is at the forefront for maintaining proper clearances to provide a safe system environment
for DME’s customers and the general public and to minimize tree-related outages caused during high wind,
snow, ice storms, and trees losing their branches from disease or old age. The objectives are to be achieved
while maintaining positive relations with customers and utilizing sound environmental practices.
Services Estimated Expenditure
Utility Tree Trimming Year 1 $1,200,000
Utility Tree Trimming Upgrade Year 2 $1,200,000
Utility Tree Trimming Year 3 $1,200,000
Utility Tree Trimming Year 4 $1,200,000
Utility Tree Trimming Year 5 $1,200,000
Total $6,000,000
Requests for Proposals was sent to 604 prospective suppliers of this item, including 49 Denton firms. In
addition, specifications were placed on the Procurement and Compliance website for prospective suppliers
to download and advertised in the local newspaper. One (1) proposal was received, and references were
checked to ensure the vendor can provide the services requested in the Scope of Work. The proposal was
evaluated based upon published criteria including safety, compliance with specifications, probable
performance, and price. Based upon this evaluation, ABC Professional Tree Services, Inc. was ranked the
highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 913, 947, and 988
Notifications sent for Solicitation sent in IonWave: 604
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 49
SBE-Small Business Enterprise Invitations sent out: 222
Responses from Solicitation: 1
Due to the rise in Covid19 cases, this item will be taken retroactively to the Public Utilities Board once
meetings resume.
RECOMMENDATION
Award a contract with ABC Professional Tree Services, Inc. for electric utility tree trimming services for
Denton Municipal Electric, in a five (5) year not-to-exceed amount of $6,000,000.
PRINCIPAL PLACE OF BUSINESS
ABC Professional Tree Services, Inc.
Webster, TX
SUSTAINABILITY MEASURES
Responsibly maintain the tree canopy within the City of Denton in relation to DME’s electric system.
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
Services will be funded from Electric Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brad Watts, 940-349-7500.
Legal point of contact: Marcella Lunn at 940-349-8333.