Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Carahsoft Technology Corporation through the
Department of Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-TSO-
4288, for the Discuss Denton engagement platform for the Customer Service and Public Affairs
Departments; providing for the expenditure of funds therefor; and providing an effective date (File 7911 –
awarded to Carahsoft Technology Corporation, in the three (3) year not-to-exceed amount of $94,500.00).
INFORMATION/BACKGROUND
The proposed contract is to continue services with Carahsoft for the Bang the Table for three years, through
2025. Bang the Table is the online software that the City utilizes for the Discuss Denton platform on the
City’s website and is available at www.discussdenton.com. The City is dedicated to providing a
collaborative community engagement forum with outstanding customer service through Discuss Denton.
This platform provides for:
• Diverse approach to further inclusiveness and provide community additional opportunities to share
their input and feedback.
• Array of videos, documents, image galleries, key dates, project lifecycles, and other information
tools to educate, build confidence in City projects or programs and drive participation.
• Expands City’s engagement programs to include an online option to keep the community informed
and collaborate with City staff.
• Expands data reporting tools to understand community sentiments behind the feedback.
Discuss Denton is an ideal platform to discuss City projects such as:
• Bond Program Projects
• City Maintenance Projects
• Public Safety Projects
• Long-Range Projects (such as the Parks and Trails Master Plan and Mobility Plan)
• Grants and Community Development Programs
• Community Building/Interests Projects
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Year Budgeted Amount Total
2022 – 2023 $30,000 $30,000
2023 – 2024 $30,000 $30,000
2024 – 2025 $30,000 $30,000
Contingency: 5% $4,500
Total for 3 years: $94,500
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network
has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102.
RECOMMENDATION
Award a contract with Carahsoft Technology Corporation, for the Discuss Denton engagement platform for
the Customer Service and Public Affairs Departments, in a three (3) year not-to-exceed amount of $94,500.
PRINCIPAL PLACE OF BUSINESS
Carahsoft Technology Corporation
Reston, VA
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. This DIR contract expires on February 21, 2025.
FISCAL INFORMATION
These services will be funded from the Public Affairs Department Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stuart Birdseye, 940-349-8009.
Legal point of contact: Marcella Lunn at 940-349-8333.