Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: January 25, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Imagenet Consulting, LLC, through The Interlocal
Purchasing System (TIPS) Cooperative Program Contract #200105 for the purchase of Laserfiche
Document Imaging Application software maintenance, additional licensing for Laserfiche Forms Package,
and software enhancements for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 7927 – awarded to Imagenet Consulting, LLC, in the three
(3) year not-to-exceed amount of $225,000.00).
INFORMATION/BACKGROUND
The City of Denton utilizes the Laserfiche Document Imaging Application to support daily operations for
multiple departments including Accounting/Payroll, Budget/Treasury, Building Inspections, City
Manager’s Office/City Secretary, Electric Administration, Electric Engineering, Facilities Management,
Fire, Human Resources, Legal, Library, Municipal Court, Municipal Judge, Planning, Police, Purchasing,
Risk Management, Solid Waste Disposal, Technology Services, Wastewater Administration, Water
Customer Service, Water Distribution, Water Engineering, Water Production, and Water Utility
Administration. Each of these departments depends on Laserfiche workflows to effectively move and
archive documents to enhance job efficiencies. The City has been using Laserfiche since April 2000 to
streamline its documents and records process management.
The table below provides an annual cost breakdown of the license cost, maintenance and support costs, and
a contingency for growth.
Laserfiche FY 21-22
Expenditures
FY 22-23
Expenditures
FY 23-24
Expenditures Contingency Total
Licenses 48,840 48,840 48,840 - 146,520
Maintenance and Support 16,882 16,882 16,882 - 50,646
Professional Services 2,000 2,000 2,000 - 6,000
Contingency - - - 21,834 21,834
Total $ 67,722 $ 67,722 $ 67,722 $ 21,834 $ 225,000
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
RECOMMENDATION
Award a contract with Imagenet Consulting, LLC, for the purchase of Laserfiche Document Imaging
Application software maintenance, additional licensing for Laserfiche Forms Package, and software
enhancements for the Technology Services Department, in a three (3) year not-to-exceed amount of
$225,000.
PRINCIPAL PLACE OF BUSINESS
Imagenet Consulting, LLC
Oklahoma City, OK
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. This TIPS contract expires on May 31, 2023.
FISCAL INFORMATION
These services will be funded from Technology Services Department Operating Funds. The City will only
pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Drew Allen, 940-349-8067.
Legal point of contact: Marcella Lunn at 940-349-8333.