Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Casco Industries,
Inc., amending the contract approved by City Council on June 20, 2017, in the not-to-exceed amount of
$600,000.00; said first amendment for the continued supply of turnout gear for structural firefighting for
the City of Denton Fire Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 6432 – providing for an additional first amendment expenditure amount not-to-exceed
$150,000.00, with the total contract amount not-to-exceed $750,000.00).
INFORMATION/BACKGROUND
The proposed amendment will add additional funds to the existing contract to allow the Fire Department to
place a final order for personal protective equipment (PPE) prior to the contract expiring in June of 2022.
The department is responsible for providing PPE to all operations personnel who enter hazardous
environments which includes fires, hazardous materials incidents, and motor vehicle collisions. PPE
commonly referred to as “bunker gear” or “turn-out” gear, is designed to protect the upper and lower body,
excluding the head, hands, and feet, against adverse environmental effects. All materials and construction
must meet or exceed National Fire Protection Association (NFPA) Standard 1971 and Occupational Safety
and Health Administration (OSHA) standards for structural firefighting protective clothing.
Firefighters are custom-fitted and assigned a set of PPEs. The gear is replaced every five years as required
by NFPA 1971. The department currently has a replacement program that varies from an average of 40 sets
of gear being replaced each year to a bulk replacement of 100 sets per year, which increases with the hire
of each new operational employee. A limited inventory of extra gear has been assembled to replace
individual pieces as needed. If a needed piece is not in inventory, a replacement can be ordered. This
practice saves time and money by not having to replace an entire set.
Texas Commission for Fire Protection requires adherence to NFPA 1851-2020, which outlines new
requirements for Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire
Fighting and Proximity Fire Fighting, including increased basic and advanced cleaning and inspections.
This results in the need for a second set of turnout gear for each operational employee in the event of soiling
and contamination of primary gear.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 20, 2017, City Council approved a contract with Casco Industries, Inc. in the not-to-exceed amount
of $600,000 (Ordinance 2017-175).
RECOMMENDATION
Award Amendment No. 1 with Casco Industries, Inc., for the continued supply of turnout gear for structural
firefighting for the City of Denton Fire Department, in a not-to-exceed amount of $150,000, for a total
amended contract amount of $750,000.
PRINCIPAL PLACE OF BUSINESS
Casco Industries, Inc.
Shreveport, LA
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on June 20, 2022.
FISCAL INFORMATION
These services will be funded from Fire Department Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lindsey Garrison, 940-349-8844.
Legal point of contact: Marcella Lunn at 940-349-8333.