Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for
approval of a pre-qualified professional services list of state certified firms to provide landscape
architectural services as needed for projects for the Parks and Recreation Department; and providing an
effective date (RFQ 7850 – for two (2) years, with the option for one (1) additional one (1) year extension,
in the total three (3) year term).
INFORMATION/BACKGROUND
The Parks and Recreation Department advertised a request for qualifications (RFQ) relating to specialized
professional services in landscape architecture to expedite project delivery and reduce staff time and City
resources. The Parks, Recreation, and Trails System Master Plan is nearing adoption. This contract will be
vital in future planning for Parks and Recreation and its mission to serve and meet the community's needs.
On October 29, 2021, an RFQ was advertised for professional services in the following categories.
1. Site Analyses
2. Site Planning & Design
3. Master Planning
4. Grants
This process ensured that all consultants were reviewed fairly based on criteria articulated to each firm in
the original RFQ. It also ensures the City can utilize the results of this process regardless of project funding
source (i.e., park dedication & development, capital improvement plan, grants, bonds, etc.)
Any firm that is pre-qualified under this RFQ is eligible to receive contracts for professional services that
would be procured through the standard negotiation and award process, including City Council and Park
Board (where applicable). The City intends to create a pre-qualified respondent(s) list and to have the ability
to award an unspecified number of contracts for projects over the next three (3) years before re-advertising
another RFQ for these services.
Request for Qualifications (RFQ) for professional landscape architectural services was sent to 229
prospective firms, including 10 Denton firms, for these services. In addition, the RFQ was placed on the
Procurement and Compliance website for prospective respondents to download and advertised in the local
newspaper. Seventeen (17) statements of qualifications (SOQ) were received with 16 responsive SOQs.
The SOQs were evaluated based on published criteria including the firm overview and desired project types,
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Denton, Texas
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proposed team, key personnel, example projects, the information provided by the firm, and overall fit. All
firms scoring 80 or higher were placed on the list. The evaluation team is recommending approval of the
list with 16 qualified firms.
NIGP Code Used for Solicitation: 906 - (Service Only) - Architectural
Services, Professional
Notifications sent for Solicitation sent in Ion Wave: 229
Number of Suppliers that viewed Solicitation in Ion Wave: 37
HUB-Historically Underutilized Business Invitations sent out: 25
SBE-Small Business Enterprise Invitations sent out: 69
Responses from Solicitation: 17
Responses Meeting Specifications: 16
RECOMMENDATION
Recommend approval of a pre-qualified professional services list of state certified firms to provide
landscape architectural services as needed for projects for the Parks and Recreation Department as reviewed
and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with the top-ranked firms and brought forward for Council approval based on procurement
thresholds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheets
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8232.
Legal point of contact: Marcella Lunn at 940-349-8333.