Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with SHI Government Solutions, Inc., through the
Omnia Partners Cooperative Purchasing Network Contract # 2018011-02, for the procurement of the
NEOGOV Full Suite for the Human Resources Department; providing for the expenditure of funds therefor;
and providing an effective date (File 7937 – awarded to SHI Government Solutions, Inc., for one (1) year,
with the option for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed
amount of $711,696.22).
INFORMATION/BACKGROUND
In 2005, the City obtained NEOGOV Insight, an online applicant tracking system, and utilized the system
to post jobs, screen applicants, and hire employees. In 2015, the City purchased the Talent Management
system to conduct performance reviews and the Cornerstone system to manage Human Resources (HR)
training.
In 2019, HR obtained Oracle HCM to replace the existing HR systems. The NEOGOV and Talent
Management contracts were canceled, and the Cornerstone contract was extended until October 2020 to
allow time for implementation. However, by March 2020, the implementation of the Oracle system was
found to be cost-prohibitive. HR moved to cancel the Oracle contract and re-acquired the NEOGOV
applicant tracking system (Insight), as well as the new On-Board module and integrations with the existing
JDE system. Further, the Learning Management System, which tracks employee training, offers existing
training courses, and allows us to create, post, manage, and track courses was also acquired in July 2020.
In 2021, Council approved Ordinance 21-026 through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract No. DIR-TSO-3984 for the procurement of the NEOGOV Full
Suite. At the time, the DIR contract was not renewed, and we had spent $101,143 of the $883,909 that was
approved. Due to the contract through DIR not being renewed for additional years, we are seeking the spend
through Omnia Partners.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
FY 21-22 FY 22-23 FY 23-24 FY 24-25 Total
NEOGOV Full Suite (Base Cost) 160,294 160,294 171,515 183,521 675,623
Contingency (7% Annual Increase) - 11,221 12,006 12,846 36,073
Total: 160,294 171,515 183,521 196,367 $711,696
Pricing obtained through the Omnia Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 14, 2021, Council approved the interlocal agreement with Omnia Partners (Ordinance 21-
1842).
On January 12, 2021, Council approved the procurement of the NEOGOV Full Suite (Ordinance 21-026).
RECOMMENDATION
Award a contract with SHI Government Solutions, Inc., for the procurement of the NEOGOV Full Suite
for the Human Resources Department, in a one (1) year, with the option for three (3) additional one (1) year
extensions, in the total four (4) year not-to-exceed amount of $711,696.22.
PRINCIPAL PLACE OF BUSINESS
SHI Government Solutions, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same. This Omnia contract expires on February
28, 2025.
FISCAL INFORMATION
These services will be funded from the Human Resources Department Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Crystal Babcock, 940-349-7766.
Legal point of contact: Marcella Lunn at 940-349-8333.