7416 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 513B92E1-7464-4900-9E88-DCDC9EBA9146
Ginny Brummett
7416 Update to Comprehensive
Plan-Amendment 2
N/A
7416 PSA – Amendment #2 Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND MATRIX DESIGN GROUP, INC.
PSA 7416
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 7416 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Matrix Design Group, Inc. (“Consultant”);
to that certain contract executed on January 5, 2021, in the original not-to-exceed amount
of $91,920.00 (the “Original Agreement”); amended on September 10, 2021 in the
additional amount of $10,800 aggregating a not-to-exceed amount of $102,600 (the “First
Amendment”)(collectively, the Original Agreement and the First Amendment are the
“Agreement”); for services related to the update of the comprehensive plan, are hereby
authorized to be performed by the Consultant.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $12,300 with this Amendment for an aggregate not-to-exceed
amount of $114,900; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Denton Comprehensive Plan, are hereby authorized to be performed by
Consultant. For and in consideration of the additional services to be performed by
Consultant, the City agrees to pay, based on the cost estimate detail attached as
Exhibit A, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $12,300.
2. This Amendment modifies the Agreement amount to provide an additional $12,300
for the additional services with a revised aggregate not to exceed total of $114,900.
DocuSign Envelope ID: 513B92E1-7464-4900-9E88-DCDC9EBA9146
7416 PSA – Amendment #2 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Consultant”
MATRIX DESIGN GROUP, INC..
By:
_________________________________
AUTHORIZED SIGNATURE, TITLE
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 513B92E1-7464-4900-9E88-DCDC9EBA9146
January 13, 2022
Executive Vice President
Development Services
Scott McDonald
Director
Denton 2040 Comprehensive Plan Update
Matrix Contract Amendment #2
Contract Amendment #2: City of Denton 2040 Comprehensive Plan Update
Exhibit A
Amendment Justification:
The original scope of work was developed and approved during the height of the COVID-19 pandemic. As such, all public
engagement and public meetings were intended to be virtually attended for the duration of the project. The City of Denton has
requested that Matrix attend one work session and two public hearings in-person. Draft Contract Amendment #2 identifies the
hourly and travel costs necessary for one Matrix staff to attend these meetings in-person in early 2022. All tasks in the original
scope of work and Contract Amendment #1 remain as originally proposed unless otherwise specifically described below.
Scope of Work:
Task 6: In-Person Work Session and Public Hearings (Amendment #2)
The following tasks support the City of Denton’s request for Matrix staff to attend public meetings in-person as part of the
Comprehensive Plan Update.
Subtask 6.1. City Council Work Session – 01/25/22 (in-person)
Matrix will develop the PowerPoint presentation and provide it to Denton in electronic format. One Matrix staff will attend the work
session in person to present an overview of the draft comprehensive plan update and process, answer questions, and receive
feedback. One Matrix staff will attend the work session virtually to observe. The City of Denton will produce hardcopies of the
presentation and be responsible for all required legal notice and postings. Matrix will coordinate with the City project manager and
make minor revisions to the draft comprehensive plan as dictated by the comments received. Substantive comments will require
additional discussion and fee as mutually agreed by Denton and Matrix.
Subtask 6.1 Deliverable
PowerPoint presentation (electronic)
Minor revisions to the draft Comprehensive Plan (electronic)
Subtask 6.2. Planning and Zoning Commission Hearing – 02/23/22 (in-person)
Matrix will develop the PowerPoint presentation and provide it to Denton in electronic format. One Matrix staff will attend the public
hearing in person to present the final comprehensive plan update and process and answer questions. One Matrix staff will attend the
hearing virtually to observe. The City of Denton will produce hardcopies of the presentation and be responsible for all required legal
notice and postings. Matrix will coordinate with the City project manager and make minor revisions to the draft comprehensive plan
as dictated by the comments received. Substantive comments will require additional discussion and fee as mutually agreed by
Denton and Matrix.
Subtask 6.2 Deliverable
PowerPoint presentation (electronic)
Minor revisions to the draft Comprehensive Plan (electronic)
DocuSign Envelope ID: 513B92E1-7464-4900-9E88-DCDC9EBA9146
Denton 2040 Comprehensive Plan Update
Matrix Contract Amendment #2
Contract Amendment #2: City of Denton 2040 Comprehensive Plan Update
Subtask 6.3. City Council Hearing – 03/01/22 (in-person)
One Matrix staff will attend the public hearing in person to present the final comprehensive plan update and process and answer
questions. One Matrix staff will attend the hearing virtually to record notes. Matrix will develop the presentation and provide it to
Denton in electronic format. The City of Denton will produce hardcopies of the presentation and be responsible for all required legal
notice and postings. This hearing is the adoption hearing and the final legislative action for the comprehensive plan update.
Subtask 6.3 Deliverable
PowerPoint presentation (electronic)
Final Comprehensive Plan (electronic)
Project End Date:
This amendment modifies the Comprehensive Plan Update project end date to March 31, 2022.
Fee Schedule
Project: Denton Comprehensive Plan Contract Amendment #2
ODC and
Printing
Travel
Subtotal
Matrix Design Group
OIC
Project
Manager
Planner
Fee Schedule
Tasks
Graphics
/ Editing Labor
Hours
Task 6: In-Person Work Sesssion and Public Hearings (Amendment #2)
Subtask 6.1. City Council Work Session ‐ 01/25/22 (In‐Person) 10 12 2 $3,250 24 $0 $737 $3,987
Subtask 6.2. Planning and Zoning Commission Hearing ‐ 02/23/22 (In‐Person) 10 12 2 $3,250 24 $0 $737 $3,987
Subtask 6.3. City Council Hearing ‐ 03/01/22 (In‐Person) 2 10 11 2 $3,590 25 $0 $737 $4,327
73 $12,300
$10,090
Total hours / units 2 30 35 6 Billing rate (2021) $225 $175 $110 $90 Subtotals $450 $5,250 $3,850 $540
Labor Total
Direct Expense Subtotals $0 $2,210
TOTAL COSTS (Technical Staff + Expenses) $12,300
DocuSign Envelope ID: 513B92E1-7464-4900-9E88-DCDC9EBA9146
Certificate Of Completion
Envelope Id: 513B92E1746449009E88DCDC9EBA9146 Status: Completed
Subject: ***Purchasing Approval*** 7416 Update to Comprehensive Plan-Amendment 2
Source Envelope:
Document Pages: 5 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 1 Ginny Brummett
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Ginny.Brummett@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
1/13/2022 2:53:12 PM
Holder: Ginny Brummett
Ginny.Brummett@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Ginny Brummett
ginny.brummett@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 1/13/2022 2:58:45 PM
Viewed: 1/13/2022 2:58:58 PM
Signed: 1/13/2022 2:59:53 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 1/13/2022 2:59:55 PM
Viewed: 1/13/2022 5:22:21 PM
Signed: 1/13/2022 5:22:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Celeste Werner
celeste_werner@matrixdesigngroup.com
Executive Vice President
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 67.234.241.238
Sent: 1/13/2022 5:22:37 PM
Resent: 1/14/2022 4:32:54 PM
Viewed: 1/15/2022 11:10:21 AM
Signed: 1/15/2022 11:20:17 AM
Electronic Record and Signature Disclosure:
Accepted: 1/15/2022 11:10:21 AM
ID: fd609199-1958-40e9-b230-9deaaf0dc71e
Scott McDonald
Scott.McDonald@cityofdenton.com
Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 76.233.246.245
Sent: 1/15/2022 11:20:19 AM
Viewed: 1/18/2022 9:23:53 AM
Signed: 1/18/2022 9:24:29 AM
Electronic Record and Signature Disclosure:
Accepted: 1/18/2022 9:23:53 AM
ID: 1ba87fd6-4538-48ea-8adf-d4841d3e1884
Signer Events Signature Timestamp
Ginny Brummett
ginny.brummett@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 1/18/2022 9:24:31 AM
Viewed: 1/18/2022 2:06:48 PM
Signed: 1/18/2022 2:08:14 PM
Freeform Signing
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Contract Administrator
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 1/18/2022 2:08:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Charlie Rosendahl
charles.rosendahl@cityofdenton.com
Business Services Manager
Security Level: Email, Account Authentication
(None)
Sent: 1/18/2022 2:08:16 PM
Electronic Record and Signature Disclosure:
Accepted: 7/30/2021 1:03:13 PM
ID: 98dcff7d-e623-4b68-9c6c-2e171195e2e4
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 1/13/2022 2:58:45 PM
Certified Delivered Security Checked 1/18/2022 2:06:48 PM
Signing Complete Security Checked 1/18/2022 2:08:14 PM
Completed Security Checked 1/18/2022 2:08:16 PM
Payment Events Status Timestamps
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Celeste Werner, Scott McDonald, Charlie Rosendahl
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