Exhibit 1 - Agenda Information Sheet - Amendment 3City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a third amendment to a Professional Services Agreement between the City of
Denton and Matrix Design Group, Inc., amending the contract approved by City Council on January 5,
2021, in the not-to-exceed amount of $91,920.00; amended by Amendments 1 and 2 approved by
Purchasing; said third amendment to provide additional professional services for the Development Services
Department; providing for the expenditure of funds therefor; and providing an effective date (File 7416 –
providing for an additional third amendment expenditure amount not-to-exceed $29,737.00, with the total
contract amount not-to-exceed $144,637.00).
INFORMATION/BACKGROUND
The purpose of the Denton 2040 Comprehensive Plan Update is to ensure that it appropriately reflects
current and anticipated conditions as the city continues to evolve, grow, and encourage reinvestment. The
plan update addresses new challenges and opportunities, including the shifting in demographics; changing
lifestyle and housing preferences; incorporating both the City’s Mobility Plan and Parks, Recreation, and
Trails Master Plan updates; continuing to strengthen the City’s economy; protecting our environmental
resources, and enhancing the quality of life of its citizens.
It is important to note that the Denton 2040 Comprehensive Plan is a strategic update – not a complete
rewrite of the plan. In addition, the draft plan content reflects all the past directions that staff and the
consultant team have received from the community and various stakeholders, including the Commission
and City Council.
The Denton 2040 Comprehensive Plan Update is in Phase 5 - Commission Council Updates of the project.
As part of this phase, a public draft of the Denton 2040 Comprehensive Plan was posted on the project
dedicated website for interested parties to review the draft plan prior to the Planning and Zoning
Commission and City Council’s consideration.
On December 14, 2021, prior to the completion of the public draft, staff presented to the City Council the
key components of a comprehensive plan and provided a status on the update to the Comprehensive Plan.
During the presentation, Council asked that more time be allocated to review the draft update. Per the
direction of Council, staff amended their proposed schedule and asked to include three additional work
sessions – including a joint work session with the Planning and Zoning Commission.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The subject item is in response to the additional work sessions. Matrix Design Group, Inc. will be attending
in person and will be presenting at the work sessions. The contract amendment includes their time preparing
for the work sessions, attending the work sessions, and addressing comments from the work sessions. It
also includes their time incorporating any comments and changes from the work sessions into the final
Comprehensive Plan document. The following are details on the three additional work sessions.
Meeting Date
City Council Work Session February 8, 2022 (Tuesday)
(4 hours) 10 to 2 pm with lunch
P&Z Work Session February 9, 2022 (Wednesday)
(4 hours) 10 to 2 pm with lunch
City Council/P&Z Joint Work Session (if necessary)
If all outstanding comments are addressed, the joint
meeting will be canceled.
February 14, 2022 (Monday)
(4 hours) 10 to 2 pm with lunch
On September 10, 2021, Purchasing executed Amendment 1 in the amount of $10,680 to update the Scope
of Work originally listed in the contract.
On January 13, 2022, Purchasing executed Amendment 2 to change the Scope of Work to include an in-
person work session and public hearing to the contract, in the amount of $12,300.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 5, 2021, City Council approved a contract with Matrix Design Group, Inc., in the not-to-exceed
amount of $91,920 (Ordinance 20-2578).
RECOMMENDATION
Award Amendment No. 3 with Matrix Design Group, Inc., for additional professional services for the
Development Services Department, in a not-to-exceed amount of $29,737, for a total amended contract
amount of $144,637.
PRINCIPAL PLACE OF BUSINESS
Matrix Design Group, Inc.
Colorado Springs, CO
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date by March 1, 2022.
FISCAL INFORMATION
These services will be funded from Development Services Operating Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Amendment 1
Exhibit 4: Amendment 2
Exhibit 5: Ordinance and Amendment 3
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ron Menguita, 940-349-8328.
Legal point of contact: Marcella Lunn at 940-349-8333.