Agenda Information Sheet City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT:
Procurement & Compliance
ACM:
David Gaines
DATE: February 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Flow-Line Construction, Inc., for the construction
of the Windsor Capacity Upgrade Project consisting of a new wastewater line installation along West
Windsor Drive from the intersection of Fireside Lane and West Windsor Drive moving west for 3,900
linear feet to the intersection of North Bonnie Brae Street and West Windsor Drive; providing for the
expenditure of funds therefor; and providing an effective date (CSP 7847 – awarded to Flow-Line
Construction, Inc., in the not-to-exceed amount of $1,331,615.25).
INFORMATION/BACKGROUND
The Windsor Capacity Upgrade Project consists of a new wastewater line installation along West Windsor
Drive from the intersection of Fireside Lane and West Windsor Drive moving west for 3,900 linear feet to
the intersection of North Bonnie Brae Street and West Windsor Drive.
This project was initiated to accommodate the present and future wastewater collection demands due to
increasing development along the northwest section of North Bonnie Brae Street including, Denton High
School, The Mark Apartments, Prose Westgate Apartments, and other residential developments. Increased
volumes of wastewater introduced to the system require a size increase of the current wastewater line on
West Windsor Drive to accommodate the demand.
The Windsor Capacity Upgrade Project has a total estimated cost of $1,333,715.25. This estimate includes
a $1,268,205.00 total base bid amount and a contingency of $63,410.25. A five (5) percent contingency
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 501 prospective suppliers. In addition, specifications were placed
on the Procurement and Compliance website for prospective suppliers to download and advertised in the
local newspaper. Six (6) proposals were received, with five (5) meeting specifications. References were
checked, and proposals were evaluated based upon published criteria including reputation, key personnel,
detailed schedule, safety record, and price. Best and Final Offers (BAFO) were requested from the top firm.
Based upon this evaluation, Flow-Line Construction, Inc. was ranked the highest and determined to be the
best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, 925, 961, and 968
Notifications sent for Solicitation sent in IonWave: 501
Number of Suppliers that viewed Solicitation in IonWave: 27
HUB-Historically Underutilized Business Invitations sent out: 41
SBE-Small Business Enterprise Invitations sent out: 173
Responses from Solicitation: 6
Responses Meeting Specifications: 5
Due to the rise in Covid19 cases, the Public Utilities Board (PUB) postponed the meeting in January 2022.
Procurement Staff met with the Chair and determined which items could go to Council first due to timing.
RECOMMENDATION
Award a contract with Flow-Line Construction, Inc., for the construction of the Windsor Capacity Upgrade
Project consisting of a new wastewater line installation along West Windsor Drive from the intersection of
Fireside Lane and West Windsor Drive moving west for 3,900 linear feet to the intersection of North Bonnie
Brae Street and West Windsor Drive, in a not-to-exceed amount of $1,331,615.25.
PRINCIPAL PLACE OF BUSINESS
Flow-Line Construction, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 195 calendar days.
FISCAL INFORMATION
These services will be funded from Certificates of Obligation Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Marcella Lunn at 940-349-8333.