Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Cubic ITS, Inc., for Gridsmart Video Detection
Systems for the Traffic Department to be stocked in the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (IFB 7881 – awarded to Cubic ITS, Inc., for
three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-
to-exceed amount of $2,380,000.00).
INFORMATION/BACKGROUND
The proposed contract is for the supply of traffic camera systems that are used by the Traffic Division.
These Gridsmart Video Detection Systems improve the safety of citizens at intersections by providing a
single camera solution for actuation and data collection. These items will be carried in the Warehouse
Working Capital inventory. Materials are procured by the Warehouse as needed.
Based on historical spend of $476,000 per year the contracted amount is $2,380,000. The costs for material
purchased under the proposed agreement will be funded out of amounts budgeted for specific projects.
Invitation for Bids was sent to 81 prospective suppliers of this item, including four (4) Denton firms. In
addition, specifications were placed on the Procurement and Compliance website for prospective suppliers
to download and advertised in the local newspaper. One (1) bid was received, and references were checked
to ensure the vendor can provide the services requested in the Scope of Work. The department is awarding
the contract to Cubic ITS Inc.
NIGP Code Used for Solicitation: 550 - Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 81
Number of Suppliers that viewed Solicitation in IonWave: 6
HUB-Historically Underutilized Business Invitations sent out: 4
SBE-Small Business Enterprise Invitations sent out: 30
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Cubic ITS, Inc., for Gridsmart Video Detection Systems for the Traffic Department
to be stocked in the City of Denton Warehouse, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,380,000.
PRINCIPAL PLACE OF BUSINESS
Cubic ITS, Inc.
Sugarland, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse working capital account and charged back to the using
department. The City will only pay for services rendered and is not obligated to pay the full contract amount
unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.