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7886 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Yes Christa Christian RFP Facility Condition Assessment 7886 N/A FEBRUARY 15, 2022 22-297 City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 1 of 14 PROFESSIONAL SERVICES AGREEMENT FOR CONSULTING SERVICES FILE 7886 STATE OF TEXAS § COUNTY OF DENTON § THIS AGREEMENT (the “Agreement”) is made and entered into on ________________________, by and between the City of Denton, Texas, a Texas municipal corporation, with its principal office at 215 East McKinney Street, Denton, Denton County, Texas 76201, hereinafter called “OWNER” and Bureau Veritas Technical Assessments LLC., with its corporate office at 10461 Mill Run Circle, Suite 1100, Owings Mills, MD 21117, hereinafter called “CONSULTANT,” acting herein, by and through their duly authorized representatives. WITNESSETH, that in consideration of the covenants and agreements herein contained, the parties hereto do mutually agree as follows: ARTICLE I CONSULTANT AS INDEPENDENT CONTRACTOR The OWNER has selected CONSULTANT on the basis of demonstrated competence and qualifications to perform the services herein described for a fair and reasonable price pursuant to Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER will not assert control over the day-to-day operations of the CONSULTANT. The CONSULTANT is customarily engaged to provide services as described herein independently and on a nonexclusive basis in the course of its business. This Agreement does not in any way constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby agrees to perform the services described herein based on the skills required for the scope of work in connection with the Project as stated in the sections to follow, with diligence and in accordance with the highest professional standards customarily obtained for such services in the State of Texas. The professional services set out herein are in connection with the following described project: The Project shall include, without limitation, Facility Condition Assessment, as described in Exhibit A, which is on file at the purchasing office and incorporated herein (the “Project”). ARTICLE II SCOPE OF BASIC SERVICES The CONSULTANT shall perform the following services in a professional manner: DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C February 15, 2022 City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 2 of 14 A. The CONSULTANT shall perform all those services as necessary and as described in the OWNER’s RFP 7886 – Facility Condition Assessment, which is on file at the purchasing office and made a part hereof as Exhibit A as if written word for word herein. B. To perform all those services set forth in CONSULTANT’s proposal, which proposal is attached hereto and made a part hereof as Exhibit B as if written word for word herein. C. CONSULTANT shall perform all those services set forth in individual task orders, as described in Exhibit B, which shall be attached to this Agreement and made a part hereof. D. If there is any conflict between the terms of this Agreement and the exhibits attached to this Agreement, the terms and conditions of this Agreement will control over the terms and conditions of the attached exhibits or task orders. ARTICLE III ADDITIONAL SERVICES Additional services to be performed by the CONSULTANT, if authorized by the OWNER, which are not included in the above-described Basic Services, may be negotiated as needed, per rates included in Exhibit C. A. Preparing applications and supporting documents for government grants, loans, or planning advances and providing data for detailed applications. B. Preparing data and reports for assistance to OWNER in preparation for hearings before regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or by deposition, and preparations therefore before any regulatory agency, court, arbitration panel or mediator. C. Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration, dispute review boards, or other legal and/or administrative proceedings in the defense or prosecution of claims disputes with Contractor(s). D. Assisting OWNER in the defense or prosecution of litigation in connection with or in addition to those services contemplated by this AGREEMENT. Such services, if any, shall be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside of and in addition to this AGREEMENT. E. Visits to the site in excess of the number of trips included in Exhibit B. F. Preparing statements for invoicing or other documentation for billing other than for the standard invoice for services attached to this professional services agreement. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 3 of 14 ARTICLE IV TIME OF COMPLETION CONSULTANT is authorized to commence work under this contract upon execution of this AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt and continuous manner, so as to not delay the completion of the Project in accordance with the schedules as described in Exhibit B. The contract shall remain effective for a period which may reasonably be required for the completion of the Project, acceptance by an authorized representative of the OWNER, exhaustion of authorized funds, or termination as provided in this Agreement, whichever occurs first. ARTICLE V COMPENSATION A. COMPENSATION TERMS: 1. “Subcontract Expense” is defined as expenses incurred by the CONSULTANT in employment of others in outside firms for services related to this agreement. 2. “Direct Non-Labor Expense” is defined as that expense for any assignment incurred by the CONSULTANT for supplies, transportation and equipment, travel, communications, subsistence, and lodging away from home, and similar incidental expenses in connection with that assignment. B. BILLING AND PAYMENT: For and in consideration of the professional services to be performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost estimate detail per the lump sum fees in Exhibit C which is attached hereto and made a part of this Agreement as if written word for word herein, a total fee, including reimbursement for direct non-labor expenses not to exceed $375,963.75. Partial payments to the CONSULTANT will be made on the basis of detailed monthly statements rendered to and approved by the OWNER through its City Manager or his designee; however, under no circumstances shall any monthly statement for services exceed the value of the work performed at the time a statement is rendered. Nothing contained in this Article shall require the OWNER to pay for any work which is unsatisfactory, as reasonably determined by the City Manager or his designee, or which is not submitted in compliance with the terms of this Agreement. The OWNER shall not be required to make any payments to the CONSULTANT when the CONSULTANT is in default under this Agreement. It is specifically understood and agreed that the CONSULTANT shall not be authorized to undertake any work pursuant to this Agreement which would require additional payments by the OWNER for any charge, expense, or reimbursement above the maximum not to exceed fee as stated, without first having obtained written authorization from the OWNER. The CONSULTANT shall not proceed to perform the services listed DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 4 of 14 in Article III “Additional Services,” without obtaining prior written authorization from the OWNER. C. ADDITIONAL SERVICES: For additional services authorized in writing by the OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of Charges per the lump sum fees shown in Exhibit C. Payments for additional services shall be due and payable upon submission by the CONSULTANT and approval by the City staff, and shall be in accordance with subsection B hereof. Statements shall not be submitted more frequently than monthly. D. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for services and expenses within thirty (30) days after receipt of the CONSULTANT’s undisputed statement thereof, the amounts due the CONSULTANT will be paid interest in accordance with the Texas Government Code 2251.025. Additionally, the CONSULTANT may, after giving seven (7) days’ written notice to the OWNER, suspend services under this Agreement until the CONSULTANT has been paid in full all amounts due for services, expenses, and charges. Nothing herein shall require the OWNER to pay the late charge if the OWNER reasonably determines that the work is unsatisfactory, in accordance with this Article V, “Compensation,” there is a bona fide dispute concerning the amount due, or the invoice was not mailed to the address or in the form as described in this Agreement. The OWNER will notify CONSULTANT of any disputes within twenty-one (21) days of receipt of the invoice. E. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215 E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the contract administrator. It is the intention of the City of Denton to make payment on completed orders within thirty days after receipt of invoice or items; whichever is later, unless unusual circumstances arise. Invoices must be fully documented as to labor, materials, and equipment provided, if applicable, and must reference the City of Denton Purchase Order Number in order to be processed. No payments shall be made on invoices not listing a Purchase Order Number. ARTICLE VI OBSERVATION AND REVIEW OF THE WORK The CONSULTANT will exercise reasonable care and due diligence in discovering and promptly reporting to the OWNER any defects or deficiencies in the work of the CONSULTANT or any subcontractors or subconsultants. ARTICLE VII OWNERSHIP OF DOCUMENTS All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and shall become the property of the OWNER upon the termination of this Agreement. The CONSULTANT is entitled to retain copies of all such documents. The documents prepared and furnished by the CONSULTANT are intended only to be applicable to this Project, and DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 5 of 14 OWNER’s use of these documents in other projects shall be at OWNER’s sole risk and expense. In the event the OWNER uses any of the information or materials developed pursuant to this Agreement in another project or for other purposes than specified herein, CONSULTANT is released from any and all liability relating to their use in that project. ARTICLE VIII INDEMNITY AGREEMENT THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES, LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE, RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR PERFORMANCE OF THIS AGREEMENT. Nothing in this Agreement shall be construed to create a liability to any person who is not a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. ARTICLE IX INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain insurance in compliance with the requirements of Exhibit D which is attached hereto and made a part of this Agreement as if written word for word herein. ARTICLE X ALTERNATIVE DISPUTE RESOLUTION The parties may agree to settle any disputes under this Agreement by submitting the dispute to mediation with each party bearing its own costs of mediation. No mediation arising out of or relating to this Agreement, involving one party’s disagreement may include the other party to the disagreement without the other’s approval. Mediation will not be a condition precedent to suit. ARTICLE XI TERMINATION OF AGREEMENT A. Notwithstanding any other provision of this Agreement, either party may terminate by giving thirty (30) days’ advance written notice to the other party. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 6 of 14 B. This Agreement may be terminated in whole or in part in the event of either party substantially failing to fulfill its obligations under this Agreement. No such termination will be affected unless the other party is given (1) written notice (delivered by certified mail, return receipt requested) of intent to terminate and setting forth the reasons specifying the non-performance, and not less than fifteen (15) calendar days to cure the failure; and (2) an opportunity for consultation with the terminating party prior to termination. C. If the Agreement is terminated prior to completion of the services to be provided hereunder, CONSULTANT shall immediately cease all services and shall render a final bill for services to the OWNER within thirty (30) days after the date of termination. The OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily performed and for reimbursable expenses to termination incurred prior to the date of termination, in accordance with Article V “Compensation.” Should the OWNER subsequently contract with a new consultant for the continuation of services on the Project, CONSULTANT shall cooperate in providing information. The CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT pursuant to this Agreement to the OWNER on or before the date of termination, but may maintain copies of such documents for its use. ARTICLE XII RESPONSIBILITY FOR CLAIMS AND LIABILITIES Approval by the OWNER shall not constitute, nor be deemed a release of the responsibility and liability of the CONSULTANT, its employees, associates, agents, subcontractors, and subconsultants for the accuracy and competency of their designs or other work; nor shall such approval be deemed to be an assumption of such responsibility by the OWNER for any defect in the design or other work prepared by the CONSULTANT, its employees, subcontractors, agents, and consultants. ARTICLE XIII NOTICES All notices, communications, and reports required or permitted under this Agreement shall be personally delivered or mailed to the respective parties by depositing same in the United States mail to the address shown below, certified mail, return receipt requested, unless otherwise specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing: To CONSULTANT: To OWNER: Bureau Veritas Technical Assessments, LLC. City of Denton Jeff Fox Purchasing Manager –File 7886 10461 Mill Run Circle Suite 1100 901B Texas Street Owings Mills, MD 21117 Denton, Texas 76201 DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 7 of 14 All notices shall be deemed effective upon receipt by the party to whom such notice is given, or within three (3) days’ mailing. ARTICLE XIV ENTIRE AGREEMENT This Agreement and related exhibits constitute the complete and final expression of this Agreement of the parties, and is intended as a complete and exclusive statement of the terms of their agreements, and supersedes all prior contemporaneous offers, promises, representations, negotiations, discussions, communications, and agreements which may have been made in connection with the subject matter hereof. ARTICLE XV SEVERABILITY If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event, the parties shall reform this Agreement to replace such stricken provision with a valid and enforceable provision which comes as close as possible to expressing the intention of the stricken provision. ARTICLE XVI COMPLIANCE WITH LAWS The CONSULTANT shall comply with all federal, state, and local laws, rules, regulations, and ordinances applicable to the work covered hereunder as those laws may now read or hereinafter be amended. ARTICLE XVII DISCRIMINATION PROHIBITED In performing the services required hereunder, the CONSULTANT shall not discriminate against any person on the basis of race, color, religion, sex, sexual orientation, national origin or ancestry, age, or physical handicap. ARTICLE XVIII PERSONNEL A. The CONSULTANT represents that it has or will secure, at its own expense, all personnel required to perform all the services required under this Agreement. Such personnel shall not be employees or officers of, or have any contractual relations with the OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or potential conflict of interest that may arise during the term of this Agreement. B. All services required hereunder will be performed by the CONSULTANT or under its supervision. All personnel engaged in work shall be qualified, and shall be authorized and permitted under state and local laws to perform such services. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 8 of 14 ARTICLE XIX ASSIGNABILITY The CONSULTANT acknowledges that this Agreement is based on the demonstrated competence and specific qualifications of the CONSULTANT and is therefore personal as to the CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement, and shall not transfer any interest in this Agreement (whether by assignment, novation, or otherwise) without the prior written consent of the OWNER. ARTICLE XX MODIFICATION No waiver or modification of this Agreement or of any covenant, condition, or limitation herein contained shall be valid unless in writing and duly executed by the party to be charged therewith, and no evidence of any waiver or modification shall be offered or received in evidence in any proceeding arising between the parties hereto out of or affecting this Agreement, or the rights or obligations of the parties hereunder, and unless such waiver or modification is in writing and duly executed; and the parties further agree that the provisions of this section will not be waived unless as set forth herein. ARTICLE XXI MISCELLANEOUS A. The following exhibits are attached to and made a part of this Agreement: Exhibit A – RFP 7886 – Facility Condition Assessment (on file at the purchasing office) Exhibit B – Consultant’s Scope of Services Offer and Project Schedule Exhibit C – Consultant’s Compensation Rate Sheet Exhibit D – Consultant’s Insurance Requirements Exhibit E – Conflict of Interest Questionnaire What is called for by one exhibit shall be as binding as if called for by all. In the event of an inconsistency or conflict in this Agreement and any of the provisions of the exhibits, the inconsistency or conflict shall be resolved by giving precedence first to this Agreement then to the exhibits in the order in which they are listed above. B. This Agreement shall be governed by, construed, and enforced in accordance with, and subject to, the laws of the State of Texas or federal law, where applicable, without regard to the conflict of law principles of any jurisdiction. In the event there shall be any dispute arising out of the terms and conditions of, or in connection with, this Agreement, the party seeking relief shall submit such dispute to the District Courts of Denton County or if federal diversity or subject matter jurisdiction exists, to the United States District Court for the Eastern District of Texas-Sherman Division. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 9 of 14 C. For the purpose of this Agreement, the key persons who will perform most of the work hereunder shall be __________________. However, nothing herein shall limit CONSULTANT from using other equally qualified and competent members of its firm to perform the services required herein. D. CONSULTANT shall commence, carry on, and complete any and all projects with all applicable dispatch, in a sound, economical, and efficient manner and in accordance with the provisions hereof. In accomplishing the projects, CONSULTANT shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on by the OWNER. E. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s disposal all available information pertinent to the Project, including previous reports, any other data relative to the Project, and arranging for the access thereto, and make all provisions for the CONSULTANT to enter in or upon public and private property as required for the CONSULTANT to perform services under this Agreement. F. The captions of this Agreement are for informational purposes only, and shall not in any way affect the substantive terms or conditions of this Agreement. G. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. ARTICLE XXII INDEPENDENT CONTRACTOR CONSULTANT shall provide services to OWNER as an independent contractor, not as an employee of the OWNER. CONSULTANT shall not have or claim any right arising from employee status. ARTICLE XXIII RIGHT TO AUDIT The OWNER shall have the right to audit and make copies of the books, records and computations pertaining to this agreement. The CONTRACTOR shall retain such books, records, documents and other evidence pertaining to this agreement during the contract period and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in which case records shall be kept until all audit tasks are completed and resolved. These books, records, documents and other evidence shall be available, within 10 business days of written request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers, and other payees to retain all books, records, documents and other evidence pertaining to this DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 10 of 14 agreement, and to allow the OWNER similar access to those documents. All books and records will be made available within a 50 mile radius of the City of Denton. The cost of the audit will be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs, must be borne by the CONTRACTOR which must be payable within five business days of receipt of an invoice. Failure to comply with the provisions of this section shall be a material breach of this contract and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof. Each of the terms "books", "records", "documents" and "other evidence", as used above, shall be construed to include drafts and electronic files, even if such drafts or electronic files are subsequently used to generate or prepare a final printed document. ARTICLE XXIV Prohibition On Contracts With Companies Boycotting Israel Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Consultant certifies that Consultant’s signature provides written verification to the City that Consultant: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. ARTICLE XXV Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Section 2252 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Consultant certifies that Consultant’s signature provides written verification to the City that Consultant, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. ARTICLE XXVI CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Consultant submits a disclosure of interested parties (Form 1295) to the City at the time the Consultant submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 11 of 14 Consultant will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The consultant shall: 1. Log onto the State Ethics Commission Website at : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The OWNER must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. ARTICLE XXVII PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Consultant shall complete and submit the City’s Conflict of Interest Questionnaire. IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement through its duly authorized undersigned officer on this date______________________. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 02/15/2022 City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 12 of 14 Bureau Veritas Technical Assessments LLC., BY:______________________________ AUTHORIZED SIGNATURE Printed Name:_____________________ Title:____________________________ __________________________________ PHONE NUMBER _________________________________ EMAIL ADDRESS ___________________________________ TEXAS ETHICS COMMISSION 1295 CERTIFICATE NUMBER CITY OF DENTON, TEXAS BY: _____________________________ ATTEST: ROSA RIOS, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 2022- jeff.fox@bureauveritas.com January 28 Jeff Fox Sr. Vice President 800-733-0660 X6683 SARA HENSLEY, INTERIM CITY MANAGERSara Hensley City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 13 of 14 THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Director - Airport & Facilities Facilities Management Scott Gray City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 14 of 14 Exhibit A RFP 7886 – Facility Condition Assessment (on file in the purchasing office) DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PROPOSAL REQUIREMENTS Exhibit B Consultant’s Scope of Services Offer and Project Schedule DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 1 Project Understanding BVTA understands that the Facility Assessment Study (FCA) project with City of Denton ("City") will include facilities at 78 sites that occupy an estimated 1,100,000 square feet. We understand that a key factor to performing FCAs is the evaluation of physical needs and accurate forecasting for capital repair and replacement budgets. Pre-emptive measures to manage maintenance budgets and programs are essential in ensuring the elimination of potential issues, which can range from deferred maintenance, or premature replacement of building systems that can prove costly. BVTA understands that the assessment will be conducted utilizing generally accepted industry standards using the American Society for Testing and Materials (ASTM) Standard Practice E 2018-15. Based on observations and information obtained from available on-site personnel, BV shall: • Visit the subject property to observe the current general physical condition of the building and site improvements, interview on-site personnel about the property, and review available construction documents to become generally familiar with the construction, life safety, mechanical, electrical and plumbing systems, and general building environment. • Provide a general description of the property and improvements and comment on observed conditions. • Identify those components observed that are exhibiting deferred maintenance issues and provide estimates for immediate, short-term and modified capital reserve costs based on observed conditions, available maintenance history and industry-standard useful life estimates. If applicable, this analysis will include the review of any available documents pertaining to capital improvements completed within the last five (5)-year period, or currently under contract. BV shall also inquire about available maintenance records and procedures and interview current available on-site maintenance staff. All costs are based on approximate quantities and industry unit costs and information provided by the owner. Repair lists are intended for capital budgeting and reserve escrow purposes only. The PCA is not intended for use as a scope of work document for renovations or construction. • Provide a limited statement of observations regarding the property’s general accessibility referenced to Title III of the Americans with Disabilities Act as it relates to common areas and major means of egress and ingress. This will not constitute a full ADA survey, but will help to indicate whether the Client is exposed to accessibility issues and whether a more comprehensive review is advisable. • Inquire at local building, zoning and fire departments, as to whether there are any documented life safety/ code violations on record. • Observe and generally comment upon the condition of a representative sampling of common areas, interior tenant spaces and accessible vacant units. BV does not access or observe areas above ceiling tiles unless there are reported or perceived concerns. • Provide a graphic Project-at-a-Glance summary at the beginning of the report to provide a quick, “user-friendly” summary of the property’s observed condition and estimated costs assigned by category. These estimated costs shall be cross-referenced to report sections where an elaboration of cost issues will be presented. • BV will perform a limited assessment of accessible areas of the building(s) for the presence of mold, conditions conducive to mold growth, and/or evidence of moisture. BV will also interview Project personnel regarding the presence of any known or suspected mold, elevated relative humidity, water intrusion, or mildew-like odors. Potentially affected areas will be photographed. Sampling will not be considered in routine assessments. Data Gathering and Interview Our project plan details three distinct phases of the project. During each phase, we will require coordination and support from the City’s facility management. Data Gathering Phase – BVTA will need the support of staff who can provide us access to drawings and records. The following is a typical list of exhibits requested. • Inspection reports (sewer, boiler, chiller, etc) • Building systems Maintenance Records • Maintenance policy documentation • Owner elected repair list (if available) • Original building plans (can be viewed on-site) • Capital expenditure schedules (prior or planned) • Fire protection / life safety plans • Rehabilitation budget and scope (draft or final) • Certificates of occupancy / facility license • Prior assessments • Site plan / floor plans • Accessibility transition plans / studies • CMMS / IWMS data set In addition to the drawings and records, we will supply a pre-survey questionnaire for each facility or site. FIRM'S FACILITY CONDITION ASSESSMENT APPROACH DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 2 Our expectation is that someone with knowledge of maintenance and operations of the facility will complete this survey and be prepared to discuss it with us while on- site. Site Phase – BVTA will need support in the form of access permissions or escorts while in the facility, and to answer other technical questions. Report Review Stage – BVTA will become familiar with the City’s existing Project Directory - property list and contact directory for each location. We will contact or interview the facilities contacts as part of tour process to determine current use requirements and priority of properties based on agency goals. Working with the City, we will develop procedures to gain Facility Access. Our visits will be coordinated and pre- approved by the City prior to the visit. We will work with the City to establish a protocol that will ensure that our activities will have minimal disruption to the operation of each facility and will maintain a safe work environment. Technical Approach Prior to assessments beginning, BVTA will conduct a Kick- Off Meeting to review requirements and to consolidate exhibits such as drawings and prior completed reports. During the term of the project, BVTA will conduct regular Progress Meetings to maintain open communication with the entire project team and the City. BVTA will lead with an agenda that includes a focus on work plan, schedule, and project needs. This will permit the opportunity to proactively address challenges encountered, so that course adjustments may be made. Each meeting will conclude with task assignments, schedules, and goals to be met. BVTA will provide the City with a written status report that tracks and monitors the progress of the assessments against the schedule submitted. PILOT PROGRAM To begin the work, BVTA will perform a Pilot Program where we will perform an assessment of a single building and prepare a written Draft Report for review. A meeting will be held with the City staff to review the draft report before assessing the remaining buildings. BVTA’s Assessment Team will visit the building to evaluate the general condition of the buildings and site improvements, review available construction documents in order to become familiar with, and be able to comment on the in-place construction systems, life safety, mechanical, electrical and plumbing systems, and the general built environment. FIELD ASSESSMENTS The Assessment Team will conduct a walk-through survey of the facility and site to observe systems and components, identify physical deficiencies, and formulate recommendations to remedy the physical deficiencies. As a part of the walk-through survey, the Team will survey 100% of each facility. BVTA will survey the exterior and grounds, including the building exterior, roofs, sidewalk/ pavement, and recreational/other areas as applicable. They will interview the building maintenance staff about the property’s historical repairs and replacements and their costs, level of preventive maintenance exercised, pending repairs and improvements, and frequency of repairs and replacements. The Assessment Team will develop opinions based on their site assessment, interviews with the City’s building maintenance staff, and interviews with relevant maintenance contractors, municipal authorities, and experience gained on similar properties previously evaluated. The Team may also question others who are knowledgeable of the property’s physical condition and operation or knowledgeable of similar systems to gain comparative information to use in evaluation of the subject property. The Assessment Team will review documents and information provided by the City maintenance staff that could aid the knowledge of the property’s physical improvements, extent and type of use, and/or assist in identifying material discrepancies between reported information and observed conditions. The facility condition assessment will will include the City identified assets and will focus on the following facility and site systems and components: Site + Infrastructure • Topography: Observe general topography and note any unusual or problematic features or conditions observed or reported. • Paving, Curbing, and Parking: Identify material types of paving and curbing systems at the property. • Flatwork: Identify material flatwork at the property (sidewalks, plazas, patios, etc.). • Landscaping and Appurtenances: Identify material landscaping features, material types of landscaping (fences, retaining walls), and site appurtenances (irrigation systems, fountains, lighting, signage, ponds). • Utilities: Identify type of material utilities provided to the property (water, electricity, natural gas); and assess condition, physical deficiencies, life cycle repair, and replacement issues. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 3 Recreational Facilities: • Identify any material on-site recreational facilities such as athletic fields, swimming pools, spas, tennis or basketball courts, jogging or bicycle paths, etc. Observe the general conditions and note any reported physical deficiencies or any unusual items or conditions observed or reported. Tunnel Systems • The BVTA team will visually evaluate the condition of underground tunnel systems including the integrity of the concrete box, mounts, piping, ventilation, lighting, electrical distribution, wiring trays, and insulation. BVTA will report on corrosion of reinforcement and/or degradation of concrete and out structural review will include noting any cracked segments or other visible seismic issues. • In the event of failure mechanisms observed, ranging from soil/rock failure to the concrete lining material failure, BVTA may suggest additional testing that may include structural stability testing and soils testing that will help develop rehabilitation or replacement strategy for tunnel assets. Structural Frame + Building Envelope • Identify material elements of the structural frame and exterior walls, including the foundation system, floor framing system, roof framing system, facade or curtain-wall system, glazing system, exterior sealant, doors, commercial overhead doors, sliders, windows, and stairways, etc. • Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed. Observations may be subject to grade, and rooftop vantage points. • Visually inspect observable areas for cracking and moisture infiltration as well as areas of apparent foundation settlement and displacement. • In the event more information or exploratory testing is required, in order to provide remedial measures, the report may include recommendation for additional investigative testing (Tier 1 or Tier 2). Wall Evaluation • Photograph elevations and details both from internal and external vantage points, as well as from adjacent structures where possible. • Observe representative operable and fixed panels on all facades, operating a representative sample of units to assess hardware and visually inspect exterior conditions and condition of waterproofing seals. • Assess curtain wall condition to determine water infiltration, damage, caulk degradation, metal panel degradation, stone degradation and anchoring, and other related curtain wall issues. Curtain Wall – As Required • Review curtain wall condition and a sampling of fixed panels on facades to assess hardware and visually review exterior conditions and the condition of waterproofing seals, where accessible without the use of lifts, ladders, scaffolding, suspension devices, or the like; may include observations from internal and external vantage points, as well as adjacent structures. Observations are limited to grade and may include accessible balconies or rooftop vantage points. • Review provided drawings and records of repair, replacement, and maintenance of framing and glazing. Roofing (Non-Invasive Visual) • Identify material roof systems (roof type, reported age, slope, drainage) and any unusual roofing conditions or rooftop equipment. • Observe general conditions of the roof system (membranes, attachment methods, flashings, counter flashings, pitch pans, gravel stops, parapets, miscellaneous appurtenances, insulation). • Observe for evidence of material repairs, significant ponding, or evidence of material roof leaks. Note if a roof warranty is in effect. Note any physical deficiencies identified or unusual items observed or reported. • Identify material rooftop equipment or accessories (antennas, lightning protection, HVAC equipment, solar equipment). Include any material problems reported. • BVTA understands that the City will provide OSHA compliant ladders, lifts and/or scaffolding (depending on roof type) so that the Project Manager may safely access roof areas. If requested, BVTA can provide a quote for lift and/or ladder access as needed. Observations will be limited to readily accessible areas. Plumbing • Identify material plumbing systems at the property including domestic water supply, sanitary sewer, or any special or unusual plumbing systems (such as water features, fuel systems, gas systems, etc.). • Identify type and condition of restroom fixtures, drinking fountains and/or other plumbing equipment. • Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed. Include any reported material system inadequacies. Heating • Identify material heat generating systems at the property. • Observe general conditions, identify reported age of the equipment, note past material component replacements/upgrades, note apparent level of maintenance, and identify if a maintenance contract is in place. If heating equipment is not operational at the DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 4 time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. • Identify and observe any special or unusual heating systems or equipment present (fireplaces, solar heat, etc.) and note any reported material problems or inadequacies. Air-Conditioning + Ventilation • Identify the material air-conditioning and ventilation systems at the property. Include material equipment such as cooling towers, chillers (type of refrigerant used), package units, split systems, air handlers, thermal storage equipment, etc. • Identify material distribution systems (supply and return, make-up air, exhaust) at the property. • Observe general conditions, identify equipment reported age, note past material component upgrades/ replacements and apparent level of maintenance, and identify if a maintenance contract is in place (contractor name). If AC and ventilation systems are not operational at the time of the walk-through survey, provide an opinion of the condition to the extent reasonably possible. • Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed. Additionally, include any material reported system inadequacies or operating deficiencies. • Identify and observe any special or unusual air- conditioning and ventilation systems or equipment (cold storage systems, special computer cooling equipment, etc.) and note any material reported problems or system inadequacies. Electrical • Identify the electrical service provided and distribution system at the property. • Include material switchgear disconnects, circuit breakers, transformers, meters, emergency generators, general lighting systems, and other such equipment or systems. • Observe general electrical items (distribution panels, type of wiring, energy management systems, emergency power, lightning protection). • Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed. Also, note the presence of any special or unusual electrical equipment, systems, or devices at the property, and include reported material problems or system inadequacies. Life Safety + Fire Protection • Identify material life safety/fire protection systems at the property, including sprinklers and stand pipes (wet or dry), fire hydrants, fire alarm systems, water storage, smoke detectors, fire extinguishers, emergency lighting, stairwell pressurization, smoke evacuation, etc. • Observe general conditions and note any material physical deficiencies identified or unusual items or conditions observed or reported including any reported system inadequacies. Elevators + Vertical Transportation • Identify vertical transportation systems at the property. Include the equipment manufacturer, equipment type, location, number, capacity, etc. • Observe elevator cabs, finishes, call and communication equipment, etc. • Identify the company that provides elevator/ escalator maintenance at the property. Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed or reported including any reported material system inadequacies. • Out of Scope Issues: Performing any calculations, examination of operating system components such as cables, controller, motors, etc.; entering elevator/ escalator pits or shafts. Interior Elements • Identify offices, special use areas, and building standard finishes, including flooring, ceilings, walls, etc. Furnishings and fixed components will be reviewed and included in the cost estimate tables for replacements. BVTA will identify material building amenities or special features. • Observe general conditions and note any physical deficiencies identified or unusual items or conditions observed or reported. Food Service Spaces and Equipment • Assess all food service equipment and spaces (kitchen, cafeteria, dining, serving areas). Food service equipment (fixed equipment) will be evaluated for adherence to life/ safety code and ventilation requirements as well for condition and capital replacement. Special Systems and Equipment • Include all special systems and equipment, such as Emergency Medical Systems (EMC), chillers, radio towers, equipment lifts, chair lifts, chemical storage or treatment areas, storage tanks, dumbwaiters, vaults, public address systems, and telephone systems. Accessibility Compliance • Provide a general statement of the building’s compliance to the Americans with Disabilities Act to help identify whether the City may be exposed to issues and whether there is the need for further review. • Use an ASTM E2018-15 compliant ADA Compliance Checklist. This review does not constitute a measured study and a more detailed ADA evaluation or transition plan is available as an additional service. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 5 • Perform a visual assessment of interior and exterior elements that could present external or internal barriers to accessibility by disabled persons. • BV is capable of providing a full “measured” ADA accessibility survey and transition plan should the City choose. Our ADA checklist is included in the Attachments section of this proposal. Suspected Fungal Growth • Perform a limited assessment of accessible areas for suspected fungal growth. If the presence of mold, conditions conducive to mold growth, and/or evidence of moisture. elevated relative humidity, water intrusion, and mildew-like odors is discovered, affected areas will be photographed and recommendations for any additional moisture intrusion studies will be made. Environmental Features • Review environmental features of the property, to include appearance, cleanliness, acoustics, ventilation, and humidity. Lead-based Paint • Review existing testing data and other documentation regarding lead-based paint available on site (included in the cost of the FCA); evaluate physical condition and develop cost estimates for remediation of paint necessitated by pending renovations. • Able to provide a licensed lead-based paint inspector to conduct testing using an x-ray fluorescence analyzer at the Project as an additional service. The instrument is completely non-destructive and yields instantaneous results. Asbestos • Review existing testing data and other documentation regarding asbestos available onsite (included in the cost of the FCA); evaluate physical condition and develop cost estimates for remediation of asbestos likely to be disturbed by renovations. • If asbestos testing is requested, BVTA will provide a licensed asbestos inspector to collect samples of suspect asbestos-containing materials at the Project as an additional service. Scope of this sampling will be determined after review of existing data, costs will be based on daily rate plus the cost of analysis. Energy Conservation Analysis • Consider energy conservation savings when making repair or replace recommendations and include these projects in the project prioritization. • Able to provide an Energy Audit (ASHRAE Level I, II, or III) or Benchmarking (EnergyStar) services as an additional service. Equipment and Asset Inventory During the assessment, each field team will be responsible for collection and storing all of the inventory and condition assessment data in an electronic format that is readily transferable to a standardized CMMS system. BVTA will collect information on the major pieces of facility equipment. Specifically, the data collection will focus on the following components: • HVAC (level of detail for which Preventive Maintenance would be performed) • Electrical • Equipment • Plumbing • Commercial Kitchen - major equipment (above approximately $2000 value) • Vertical Transportation (if applicable) • Life Safety/Security Where appropriate, the following data will be collected for each component: • Location data by floor and room • Model • Serial Number • Manufacturer • Manufactured Date Preventive Maintenance Schedules Bureau Veritas will provide preventive maintenance (PM) schedules for the equipment listed in the equipment inventory provided by client. Preventive maintenance schedules will include the following information: • Safety precautions specific to the recommended PM instructions • Description of tools required for recommended PM instructions. Tool list will not be exhaustive but identify common tool sets and specialty tools required for tasks. • Recommended preventive maintenance instructions and frequencies specific to the equipment classification and type. PM instructions are based on the following sources: –Prevailing national standards –Survey of Common Manufacturers recommendations –Industry best practices • Estimated labor hours required to complete each PM work order BV will provide the PM schedules in spreadsheet format suitable for upload into clients CMMS. Spreadsheet will also contain analysis of PM labor hour requirements for use by client for planning purposes. BV will review PM schedules with client and adjust frequencies and start dates as required to meet clients’ needs and match available resources. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 6 Ranking and Classification Based upon our observations, research and judgment, along with consulting commonly accepted empirical Expected Useful Life (EUL) tables; BVTA will render our opinion as to when a system or component will most probably necessitate replacement. BVTA can rate the condition of each facility with the below rating system, or another Client-specified scale: 5 Excellent - No visible defects, new or near new condition, may still be under warranty if applicable 4 Good - Good condition, but no longer new, may be slightly defective or deteriorated, but is overall functional 3 Adequate - Moderately deteriorated or defective, but has not exceeded useful life 2 Marginal - Defective or deteriorated in need of replacement; exceeded useful life 1 Poor - Critically damaged or in need of immediate repair; well past useful life The following five classes are typical but can be altered to meet your specifications and needs. DEFICIENCY CATEGORIES/PLAN TYPESEach deficiency identified in the Assessment shall be classified in the following manner (or other Client-defined categories): Category 1- Scheduled Maintenance: Maintenance that is planned and performed on a routine basis to maintain and preserve the condition. Category 2 - Deferred Maintenance: Maintenance that was not performed when it was scheduled or is past its useful life resulting in immediate repair or replacement. Category 3 - Capital Renewal: Planned replacement of building systems that have reached the end of their useful life. Category 4 - Energy and Sustainability: When the repair or replacement of equipment or systems are recommended to improve energy and sustainability performance. Category 5 - Security: When a system requires replacement due to a security risk or requirement. The deficiencies observed will be classified into categories such as those below using the Uniformat System: Level 2 A10 Foundations A20 Basement Construction B10 Superstructure 20 Exterior Enclosure B30 Roofing C10 Interior Construction C20 Stair C30 Interior Finishes D10 Conveying D20 Plumbing D30 HVAC D40 Fire Protection D50 Electrical E10 Equipment E20 Furnishings F10 Special Construction F20 Selective Building Demolition Cost Estimating BVTA’s cost estimating database is comprised of both Whitestone Research and RS Means data, and further customized with proprietary cost tables developed by BVTA, based on historical and localized actual costs. BVTA maintains and updates our Uniformat-based cost estimating system with information received from the field. Through construction monitoring work, we have current cost data from hundreds of in-progress construction and rehabilitation projects. This data allows us to calculate costs based on local conditions to maintain a cost database that is typically more current than Whitestone Research and RS Means’ models. Each report will include a Capital Needs Analysis including an estimated cost for each system or component repair or replacement anticipated during the evaluation term. The report will provide options for repair of the deficiency, and the capital needs analysis will be presented as an Excel- based cost table that includes a summary of the description of each component, age and estimated RUL, anticipated year of repair or replacement, quantity, unit cost and total cost for the repair of each line item. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 7 A consolidated Capital Needs Analysis will be presented that includes all anticipated capital needs for all buildings. The cost estimate for capital deficiencies will be based on the estimate for maintenance and repair, but may at the Client’s option, also include project management, construction, and design fees derived using actual costs from previous projects. After determining these costs, we will confirm these costs with the Client’s Staff. Report Deliverables BVTA will provide an in-depth report including a descrip-tion of each of the building components and systems as described in the approach sections above. Each report is organized by building system and include digital photos of major systems and components and of all deficiencies identified. Reports will include current and anticipated re-pairs and deficiencies, recommended repair and compo-nent life-cycle replacements, and applicable options for repair or maintenance of building components. BVTA will provide the following reports depending on the size of the buildings or site: Building Condition Report – Standard: Each report will be generally organized by building system and will include an analysis of all building systems and components. Each report will include color digital photos of all major systems and components and will include photos of all deficiencies identified. These deficiencies will be summarized in a capital needs analysis table included throughout each report. Building Condition Report – Abridged: For buildings less than 5,000 SF the report format in comparison with the standard will be abbreviated due to the fact that there are fewer major systems and conditions to observe and report on. Group Building Condition Report: This report format is for sites with multiple buildings. An overall report will represent the multiple building site, with individual building assessments contained within. In addition to the hardcopy ‘campus’ report, the data collection/capital planning software allows individual building data reports to be generated. The Capital Needs analysis will include a cost database sorted by building system and ranked by priority for repair. The format of the database will allow for reporting by building, system, or priority for repair, and a year-by-year analysis of capital needs. Facility Condition IndexA Facility Condition Index (FCI) will be calculated for each building. This index will be a function of required repairs compared to building replacement costs. The FCI will be generated from the data collection/capital planning database and will be updated as components age or are replaced. Capital PlanBVTA will draft a capital budget including prioritized recommendations to reduce backlog - and can suggest possible phasing based on the City’s available capital and existing projected budgets. Reports will reflect a 5, 10, or 20-year capital plan based on BVTA’s 20-year building system evaluation. The analysis will include a cost table sorted by building and system and ranked by priority for repair. Tables will allow for the customization of reporting and a year-by-year capital needs analysis. BVTA will submit PDF draft reports electronically and once approved and finalized, a program summary report to include a roll-up of all prioritized capital needs across all facilities. BVTA can deliver bound hard copy final reports and flash drives loaded with the completed reports. All electronic copies of the report will include all text, deficiency tables, digital photos, and supporting documentation and report appendices. Program-wide ReportIn addition to each building report, BVTA will develop a program-wide report that includes a ranked system-wide Capital Plan for all facilities with programmatic conclusions and recommendations. The report includes a brief narrative description of each facility/building component and system, and discusses the current and anticipated repairs and deficiencies of all buildings assessed. The report analyses will include tables sorted by building system and ranked by priority for repair. The format of the tables will allow for the several perspectives of reporting by FCI, building, system, or priority for repair, and a year-by-year analysis of capital needs. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 8 Bureau Veritas proposes utilizing AssetCALC™ as its platform for all data collected on this project. AssetCALC™ is a cloud platform developed, licensed, maintained, and supported solely by Bureau Veritas for our clients. The use of this software is at your option and there are no licensing fees for this software for five (5) years. AssetCALC™ is a web-based SQL database platform that enables users to: • query, edit, and analyze their facility condition data • plan immediate and short-term repairs • budget capital expenditures throughout the lifecycle of a building or an entire portfolio The system unites Bureau Veritas’ experienced field data collection methods with advanced planning and reporting tools, construction cost libraries, location mapping (GIS) features, digital photo management, and document storage. AssetCALC™ - Assessment Software and Database Deliverable DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 9 DATA DEVELOPMENT AssetCALC™ includes a configurable facility hierarchy and asset data architecture - this will include all of your assets grouped based on site location, asset group, and function. Data can be exported to an Excel, XML, or an ODBC database format compatible for upload into your CMMS, EAM, or work-order systems. FEATURES INCLUDE: • Facility Condition Assessment access: –Component/system descriptions –Locations –Conditions and EUL/RUL –Repair and replace recommendations –Digital photos –Search and Sorting Functionality • Prioritization of maintenance projects • UniFormat II Cost Database • Project Budgets and Capital Plans • Unlimited concurrent user licensing • Secure IT platform and back-ups • Client is the owner of data collected and residing in the database • Online User Training and Documentation REPORTING AssetCALC™ includes more than a dozen standard options for data summaries and reports: • Facility Condition Index (FCI) Reports • Rank and Prioritize Capital Improvement Projects • Deferred Maintenance Backlog • Facility Queries (by building, priority, system, or dollar deficiency amount) • Capital Budget Planning • Year-by-Year Capital Needs Analysis • 5, 10, or 20-Year Replacement Reserve Reports • Custom 3rd party form automation available DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 10 ADA ASTM Checklist BB VV TT AA AA CC CC EE SS SS II BB II LL II TT YY CC HH EE CC KK LL II SS TT Property Name: Date: Project Number: BVTA Accessibility Checklist UFAS/ADA Accessibility Building History Yes No N/A Unk Comments 1. Has the management previously completed an accessibility review? 2. Does an accessibility compliance plan exist for the property? 3. Has the plan been reviewed/approved by outside agencies (engineering firms, building department, other agencies)? 4. Have any accessibility related complaints been received in the past? 5. Is the property Section 504 compliant? Building Access Yes No N/A Comments 1. Are there an adequate number (per regulation) of wheelchair accessible parking spaces available at the rental office (96” wide/ 60” aisle) 2. Is there at least one wheelchair accessible van parking space (96” wide/ 96” aisle) for every 8 standard accessible spaces? 3. Are accessible parking spaces located on the shortest accessible route of travel from an accessible building entrance? 4. Does signage exist directing you to wheelchair accessible parking and an accessible building entrance? 5. Is there a ramp from the parking to an accessible building entrance (1:12 slope or less) 6. If the main entrance is inaccessible, are there alternate accessible entrances? 7. Is the accessible entrance doorway at least 32” wide? 8. Is the door handle easy to open? (lever/push type knob, no twisting required, no higher than 48” above floor) 9. Are entry doors other than revolving doors available? DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 11 BVTA Accessibility Checklist Rental office Yes No N/A Comments 1. Is the entry door to the rental office 3’wide with no step or threshold over ½” tall? 2. Is there a counter or table at 30” high for wheelchair access to fill out a rental application? 3. Is there clearance behind the counter for an employee in a wheelchair? Building Corridors and Elevators Yes No N/A Comments 1. Is the path of travel free of obstructions and wide enough for a wheelchair (at least 60” wide)? 2. Are floor surfaces firm, stable and slip resistant (carpets wheelchair friendly)? 3. Do obstacles (phones, fountains, etc.) protrude no more than 4” into walkways or corridor? 4. Are elevators controls low enough to be reached from a wheelchair (48” front approach/54” side approach)? 5. Are there raised elevator markings in Braille and standard alphabet for the blind? 6. Are there audible signals inside cars indicating floor changes? 7. Do elevator lobbies have visual and audible indicators of the cars arrival? 8. Does the elevator interior provide sufficient wheelchair turning area (51” x 68” minimum)? 9. Is at least one wheelchair accessible public phone available? 10 Are wheelchair accessible facilities (restrooms, exits, etc.) identified with signage? Common Area Restrooms Yes No N/A Comments 1. Are common area public restrooms located on an accessible route? 2. Are pull handles push/pull or lever type? 3. Are access doors wheelchair accessible (at least 32” wide)? 4. Are public restrooms large enough for wheelchair turnaround (60” turning diameter)? 5. Are stall doors wheelchair accessible (at least 32” wide)? DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 12 BVTA Accessibility Checklist Common Area Restrooms (cont.) Yes No N/A Comments 6. If stalls are to narrow can the toilet room be converted to a single occupant toilet room? 7. Are grab bars provided in toilet stalls (33”- 36” above floor)? 8. Do sinks provide clearance for a wheelchair to roll under (29” clearance)? 9. Are sink handles operable with one hand without grasping, pinching or twisting? 10. Are exposed pipes under sink sufficiently insulated against contact? 11. Are soap dispensers, towel, etc. reachable (48” from floor for frontal approach, 54” for side approach)? 12. Is the base of the mirror no more than 40” off floor? Common Area Kitchen Yes No N/A Comments 1. In a “U”-shaped kitchen is there 60” clear floor space width? 2. In a “U”-shaped kitchen with base cabinet removed from beneath sink, is there a minimum of 40” width? 3. In a “L”-shaped kitchen, is there a 40” width minimum maintained? 4. Are countertops a maximum of 24” deep and 36” high? 5. Knee space beneath cabinetry is 30” wide and 27” high. 6. Is insulation installed below sinks on piping? 7. Are adaptable units equipped with removable or retractable cabinetry fronts beneath sink or stove? Common Area Laundry Rooms Yes No N/A Comments 1. Are the laundry rooms located on an accessible route? 2. Are the door handles push/pull or lever type? 3. Are the access doors wheelchair accessible (at least 32” clear width)? 4. Are laundry rooms large enough for wheelchair turnaround (60” turning diameter)? 5. Is there a front load washing machine DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 13 BVTA Accessibility Checklist Common Area Laundry Rooms (cont.) Yes No N/A Comments 6. If clothes folding tables are provided is one section at 32” high with a clear area below the table? Fair Housing Accessibility / Section 504 Access to Unit Yes No N/A Comments 1. Property management reports that the number of units currently accessible and those adaptable meet FHA requirements of all ground floor units or 100% for a high rise. 2. Are 5% of the units fully accessible to those individuals with mobility impairments and 2% of units accessible to those individuals with audio / visual impairments? 3. Are there any barriers or structural restrictions preventing access to the building? 4. Are the accessible units on an accessible route? 5. Is the apartment entry corridor 36” wide, door 32” wide (frame to frame), threshold height less than ½”, and appropriate door hardware present? Unit Living Space Yes No N/A Comments 1. Is there access throughout unit? 2. Are electrical outlets 15” minimum above floor minimum? 3. Are environmental controls and switches 48” maximum above floor or lower? Unit Bathroom Yes No N/A Comments 1. Is entry door at least 32” wide frame-to-frame? 2. Are switches & outlets in accessible locations? 3. Are bathroom walls around the toilet and tub/shower reinforced? 4. Is there a 30” x 48” clear floor space outside of door swing area? 5. Is there a 56” x 48” clear floor space in front of toilet (48” out from wall toilet is hung against)? 6. Is there a 30” x 48” clear floor space in front of lavatories (30” deep from front of counter)? DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 14 BVTA Accessibility Checklist Unit Bathroom (cont.) Yes No N/A Comments 7. Is there a 30” x 48” clear floor space in front of tub/shower (30” out from tub/shower)? 8. Is vanity a maximum of 24” deep and 36” high? 9. Knee space beneath sink is 30” wide and 27” high. 10. Is shower stall 36”x 42” minimum with small lip? 11. Is insulation installed below sinks on piping? Unit Kitchen Yes No N/A Comments 1. In a “U”-shaped kitchen is there 60” clear floor space width? 2. In a “U”-shaped kitchen with base cabinet removed from beneath sink, is there a minimum of 40” width? 3. In a “L”-shaped kitchen, is there a 40” width minimum maintained? 4. Are countertops a maximum of 24” deep and 36” high? 5. Knee space beneath cabinetry is 30” wide and 27” high. 6. Is insulation installed below sinks on piping? 7. Are adaptable units equipped with removable or retractable cabinetry fronts beneath sink or stove? It is understood by the Client that the limited observation described herein does not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of BVTA’s Physical Condition Assessment. Only a representative sample of areas was observed and, other than as shown on the accessibility checklist, actual measurements were not taken to verify compliance. ADAAG CRITERIA Total Parking in Lot Required Minimum Number of Accessible Spaces 1 to 25 1 26 to 50 2 51 to 75 3 76 to 100 4 101 to 150 5 151 to 200 6 201 to 300 7 301 to 400 8 401 to 500 501 to 1000 9 2% of total 1001 and over 20 plus 1 for each 100 over 1000 For further information or a copy of the Americans with Disabilities Act Accessibility Guidelines contact 1-800-949-4ADA DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C 15IMPLEMENTATION SCHEDULE ID Task Name Duration Start Finish 1 City of Denton Facility Condition Assessments 69 days Tue 3/1/22 Fri 6/3/22 2 NTP 1 day Tue 3/1/22 Tue 3/1/22 3 Project Planning 8 days Wed 3/2/22 Fri 3/11/22 4 Kickoff Meeting 1 day Mon 3/14/22 Mon 3/14/22 5 Team Introductions 1 day Mon 3/14/22 Mon 3/14/22 6 Protocol & Logistics 1 day Mon 3/14/22 Mon 3/14/22 7 Existing Data 1 day Mon 3/14/22 Mon 3/14/22 8 Pilot Study 5 days Tue 3/15/22 Mon 3/21/22 9 Pilot Facility Assessment 1 day Tue 3/15/22 Tue 3/15/22 10 Pilot Reporting 2 days Wed 3/16/22 Thu 3/17/22 11 Pilot Review & Meeting 2 days Fri 3/18/22 Mon 3/21/22 12 Facility Assessments 20 days Thu 3/24/22 Wed 4/20/22 13 Onsite Team 20 days Thu 3/24/22 Wed 4/20/22 14 Reporting 45 days Thu 3/31/22 Wed 6/1/22 15 FCA Reports 25 days Thu 3/31/22 Wed 5/4/22 16 Draft Review & Comment 30 days Thu 4/7/22 Wed 5/18/22 17 Report Revisions 15 days Thu 5/12/22 Wed 6/1/22 18 Deliverables 15 days Mon 5/16/22 Fri 6/3/22 19 Facility Condition Reports 15 days Mon 5/16/22 Fri 6/3/22 20 Prioritization Report 15 days Mon 5/16/22 Fri 6/3/22 21 Database 4 days Tue 5/31/22 Fri 6/3/22 3/1 Kickoff Meeting Pilot Assessment Onsite Assessments Report Writing Review & Comment FCA Prioritization Finals M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F S T T S M W F SMarchAprilMay City of Denton Facility Condition Assessment DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLE REPORT HISTORIC CITY HALL 125 West Washington Street Phoenix, Arizona 85003 FACILITY CONDITION ASSESSMENT prepared for City of Phoenix 200 West Washington Street Phoenix, Arizona 85003 PREPARED BY: Bureau Veritas 10461 Mill Run Circle, Suite 1100 Owings Mills, Maryland 21117 800.733.0660 www.us.bureauveritas.com BV CONTACT: Mark Surdam Program Manager 800.733.0660 x6251 Mark.Surdam@bvna.com BV PROJECT #: 144873.20R000-005.354 DATE OF REPORT: November 5, 2020 ON SITE DATE: August 24, 2020 Bureau Veritas 10461 Mill Run Circle, Suite 1100 | Owings Mills, MD 21117 | www.us.bureauveritas.com | p 800.733.0660 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 TABLE OF CONTENTS 1. Executive Summary ............................................................................................................................. 1 Property Overview and Assessment Details .......................................................................................... 1 Plan Types .............................................................................................................................................. 3 Significant/Systemic Findings and Deficiencies ..................................................................................... 4 Facility Condition Index (FCI) ................................................................................................................. 6 System Expenditure Forecast ................................................................................................................ 8 Immediate Needs.................................................................................................................................... 9 Key Findings ........................................................................................................................................... 9 2. Code Evaluation .................................................................................................................................. 14 ADA Accessibility .................................................................................................................................. 18 3. Building and Site Information ........................................................................................................... 19 4. Component Condition Summary ...................................................................................................... 21 5. Arc Flash Evaluation .......................................................................................................................... 26 5.1. Short Circuit Analysis ................................................................................................................ 26 5.2. Protective Device Coordination ................................................................................................. 26 5.3. Arc Flash Evaluation ................................................................................................................. 26 6. Preventative Maintenance Program.................................................................................................. 27 6.1. Purpose ..................................................................................................................................... 27 6.2. Methodology .............................................................................................................................. 27 6.3. Equipment Preventive Maintenance Labor Requirements ........................................................ 27 7. Purpose and Scope ............................................................................................................................ 28 8. Opinions of Probable Costs .............................................................................................................. 30 Methodology ......................................................................................................................................... 30 Definitions ............................................................................................................................................. 30 9. Certification ......................................................................................................................................... 32 10. Appendices ......................................................................................................................................... 33 Appendix A: Photographic Record Appendix B: Site and Floor Plans Appendix C: Accessibility Review & Photos Appendix D: Pre-Survey Questionnaire Appendix E: 5 Year Repair Plan Appendix F: 20 Year Lifecycle Estimate Appendix G: Equipment Inventory List Appendix H: Observation Details Report SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 1 www.us.bureauveritas.com | p 800.733.0660 1. Executive Summary Property Overview and Assessment Details General Information Property Type City Hall & Museum Main Address 125 West Washington Street, Phoenix, Arizona 85003 Site Developed Constructed 1929 Renovated 1989 Site Area 0.5 acres (estimated) Parking Spaces 8 total spaces all in open lots; none of which are accessible Building Area 44,473 SF Number of Stories Six w/basement Date(s) of Visit August 24, 2020 Management Point of Contact City of Phoenix, Mr. Greg Thul 602.534.8335 phone Greg.Thul@phoenix.gov email On-site Point of Contact (POC) Jeff Herzhaft & Kirsten Verbus Assessment and Report Prepared By Josh Hogan & Dirk Dykstra Reviewed By Albert Diefert Technical Report Reviewer for Mark Surdam, Program Manager RA Mark.Surdam@bvna.com 800.733.0660 x6251 Unit Allocation All 44,473 square feet of the property are occupied by The City of Phoenix. The spaces are mostly a combination of municipal offices, conference rooms, and a police museum with supporting restrooms and mechanical and other utility spaces. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 2 www.us.bureauveritas.com | p 800.733.0660 Areas Observed The interior spaces were observed in order to gain a clear understanding of the property’s overall condition. Other areas accessed included the site within the property boundaries, the exterior of the property, and the roof. ID Building Name Description Occupancy Group(s) Approximate Area (sf) Type of Construction Automatic Fire Suppression A Historic City Hall 6 Story concrete structure w/basement B / S / A-3 44,473 sf 1-A Yes Key Spaces Not Observed All key areas of the property were accessible and observed. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 3 www.us.bureauveritas.com | p 800.733.0660 Plan Types Each line item in the cost database is assigned a Plan Type, which is the primary reason or rationale for the recommended replacement, repair, or other corrective action. This is the “why” part of the equation. A cost or line item may commonly have more than one applicable Plan Type; however, only one Plan Type will be assigned based on the “best” fit, typically the one with the greatest significance. Plan Type Descriptions Safety  An observed or reported unsafe condition that if left unaddressed could result in injury; a system or component that presents potential liability risk. Performance/Integrity  Component or system has failed, is almost failing, performs unreliably, does not perform as intended, and/or poses risk to overall system stability. Accessibility  Does not meet ADA, UFAS, and/or other handicap accessibility requirements. Environmental  Improvements to air or water quality, including removal of hazardous materials from the building or site. Modernization/Adaptation  Components, systems, or spaces recommended for upgrades in in order to meet current standards, facility usage, or client/occupant needs. Lifecycle/Renewal  Any component or system that is not currently deficient or problematic but for which future replacement or repair is anticipated and budgeted. Plan Type Distribution (by Cost) 10-YEAR TOTAL: $3,718.593 Safety $21,000 Performance/Integrity $68,610 Accessibility $7,500 Modernization/Adaptation $1,977,975 Lifecycle/Renewal $1,643,508 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 4 www.us.bureauveritas.com | p 800.733.0660 Significant/Systemic Findings and Deficiencies Historical Summary The Historic City Hall was constructed in 1929, with a significant renovation that was completed in 1989. The facility is part of a larger structure which contains both the Historic City Hall and the Maricopa County Courthouse. The two uses are functionally separate and Court section is not within the scope of this report. The 5th floor contains an existing jail area which is no longer occupied and considered unusable space. The 6th floor and basement are utilized primarily as mechanical spaces. The building was placed on the National Register of Historic Places in 2014. Architectural The Historic City Hall is constructed of cast-in-place concrete framing and decking. The building is supported by concrete foundation walls on a concrete foundation. The exterior façade consists of rusticated terra cotta panels and steel frame windows. The single pane windows vary in condition, with the 4th floor windows reportedly replaced/refurbished in 2012. Exterior doors consist of decorative bronze-plated main entry doors and steel doors at secondary building entrances. The modified bitumen roof was coated with an elastomeric/acrylic layer circa 2009 and appears to be well maintained with no significant deficiencies observed. Interior finishes vary in age and condition. Many of the interior finishes are original or have been replaced to match original components due to the historic nature of the building. The 5th floor consists of an abandoned jail space which is considered to be unusable. A budgetary cost has been included to renovate this space for future utilization. The interior walls within the 6th floor mechanical space have extensive paint failure and areas of significant concrete spalling. Wood doors and frames accessing some of the office and conference room spaces are chipped, gouged, and worn. Similar gouging and wear were observed at the lower sections of the wood panel walls located in conference room spaces. Refinishing of the wood doors and wall surfaces is anticipated by 2022. Replacement of older and worn interior kitchen casework is anticipated prior to 2025. Lifecycle replacement or refinishing/refurbishment of interior finishes and fixtures is anticipated within the 20 year lifecycle. Mechanical, Electrical, Plumbing and Fire (MEPF) The building is cooled via a single air handler in the penthouse floor of the tower. The air handler was newly installed in 2020. Hydronics are fed from the current City Hall building via an underground tunnel system through the Calvin Goode Building. A chiller previously supplied the building but has been abandoned in place since connecting to the multi-site system. A large exhaust fan on the roof is anticipated to require replacement prior to 2025. Hot water is provided by an electric water heater in the basement replaced in 2020. Drinking fountains are fed remotely chilled water from the basement as well. The taste of copper oxide in the water indicates aging piping, and replacement of both piping and the remote chiller are anticipated. The chiller’s replacement is anticipated by 2023. The basement sump station is also anticipated for a 2023 replacement while the piping replacement is not anticipated until 2029. The building electrical systems largely date to a 1989 renovation. Transformers are located on each floor confirming this dating. The basement houses a diesel generator which could not be definitively dated. Lifecycle replacements are anticipated for transformers on the various floors as well as the motor control center in the basement by 2023, and replacements for the generator and its day tank are anticipated for 2025. The electrical utility room is keyed for the utility company and could not be accessed. The Arc Flash Study identified 7 panels (Panel MCC, PANEL H-1, PANEL H-2, PANEL H-3, PANEL H-4, PANEL HB and PANEL HE) with safety hazards due to insufficient fault current protection, these panels must be repaired/replaced to mitigate hazards; The facility is protected by a hard-wired fire alarm system last upgraded in 2016. Fire suppression is supplied by a wet-pipe sprinkler system. The facility is monitored via surveillance and intrusion detection systems. A single hydraulic elevator serves the active floors. The cab maintains its historic finishes, but the machinery and controls appear to have been last updated in 1986. Lifecycle upgrades are anticipated to occur in 2021. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 5 www.us.bureauveritas.com | p 800.733.0660 Site The Historic City Hall is bordered by the Caesar Chavez Plaza on the west side. The site assessment was limited to the perimeter concrete pedestrian pavement and site elements immediately surrounding the building. The small concrete paved parking area to the south of the building was also assessed. Mortar joints at the stone stairs accessing the main (west) building entrance are heavily weathered and deteriorated and should be considered for immediate repair. Isolated areas of the concrete sidewalks are cracked which require short-term repair by 2022. The irrigation system is problematic and inadequate to serve the landscaped areas. Limited building mounted lighting was observed. Additional exterior lighting is provided by pole and ground mounted lights located at the adjacent plaza. Recommended Additional Studies Some areas of the facility were identified as having major or moderate accessibility issues. Bureau Veritas recommends a study be performed to take measurements, provide additional itemized details, research local requirements, and, if necessary, estimate the scope and cost of any required improvements. The cost of this study is included in the cost tables. Due to the lack of measurements and itemized findings at this point in time, the costs for any possible subsequent repairs or improvements are not currently included. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 6 www.us.bureauveritas.com | p 800.733.0660 Facility Condition Index (FCI) One of the major goals of the FCA is to calculate each building’s Facility Condition Index (FCI), which provides a theoretical objective indication of a building’s overall condition. By definition, the FCI is defined as the ratio of the cost of current needs divided by current replacement value (CRV) of the facility. CRV was determined by using Marshall and Swift Valuation Service Calculator Method Base Cost for Good Class B Governmental Office Structures plus fire suppression system, elevator, HVAC equipment, historical and locality factors. Current Year Facility Condition Index (FCI) FCI = (IR)/(CRV) The chart below presents the industry standard ranges and cut-off points. FCI Ranges and Description 0 – 5% In new or well-maintained condition, with little or no visual evidence of wear or deficiencies. 5 – 10% Subjected to wear but is still in a serviceable and functioning condition. 10 – 30% Subjected to hard or long-term wear. Nearing the end of its useful or serviceable life. 30% and above Has reached the end of its useful or serviceable life. Renewal is now necessary. The deficiencies and lifecycle needs identified in this assessment provide the basis for a portfolio-wide capital improvement funding strategy. In addition to the current FCI, extended FCI’s have been developed to provide owners the intelligence needed to plan and budget for the “keep-up costs” for their facilities. As such the 3-year, 5-year, and 10-year FCI’s are calculated by dividing the anticipated needs of those respective time periods by current replacement value. As a final point, the FCI’s ultimately provide more value when used to relatively compare facilities across a portfolio instead of being over-analyzed and scrutinized as stand-alone values. The table below summarizes the individual findings for this FCA: FCI Analysis | Historic City Hall (1929) Replacement Value $ 18,901,100 Total SF 44,473 Cost/SF $ 425 Current FCI $ 55,375 0.3 % 3-Year $ 2,132,649 11.3 % 5-Year $ 2,201,444 11.6 % 10-Year $ 3,718,593 19.7 % SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 7 www.us.bureauveritas.com | p 800.733.0660 The orange line in the graph below forecasts what would happen to the FCI (left Y axis) over time, assuming zero capital expenditures. The capital expenditures allocated for each year (blue bars) are associated with the dollar amounts along the right Y axis. Needs by Year with Unaddressed FCI Over Time SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 8 www.us.bureauveritas.com | p 800.733.0660 System Expenditure Forecast System Expenditure Forecast System Immediate Short Term (1-2 yr) Near Term (3-5 yr) Med Term (6-10 yr) Long Term (11-20 yr) TOTAL Structure $17,875 $0 $0 $0 $0 $17,875 Facade $0 $0 $0 $0 $490,249 $490,249 Roofing $0 $0 $0 $121,752 $0 $121,752 Interiors $9,000 $20,246 $1,811,340 $354,313 $812,485 $3,007,385 Conveying $0 $166,635 $0 $0 $0 $166,635 Plumbing $0 $0 $7,228 $673,054 $32,605 $712,887 HVAC $0 $0 $5,107 $0 $39,358 $44,465 Fire Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Electrical $21,000.00 $0.00 $97,843.24 $151,531.02 $708,337.99 $978,712.25 Fire Alarm & Electronic Systems $0 $0 $0 $116,205 $1,117,653 $1,233,858 Equipment & Furnishings $0 $0 $16,180 $0 $5,889 $22,069 Site Development $0 $4,821 $0 $0 $0 $4,821 Site Pavement $0 $16,669 $0 $100,294 $0 $116,962 Accessibility $7,500 $0 $0 $0 $0 $7,500 TOTALS $55,375 $208,370 $1,937,698 $1,517,150 $3,206,577 $6,925,170 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 9 www.us.bureauveritas.com | p 800.733.0660 Immediate Needs Facility/Building Total Items Total Cost Historic City Hall 4 $55,375 Total 4 $55,375 Historic City Hall ID Location Location Description UF Code Description Condition Plan Type Cost 2061387 Historic City Hall Throughout building & site Y1090 ADA Miscellaneous, Level III Study, Includes Measurements, Evaluate/Report NA Accessibility $7,500 2222076 Historic City Hall Panels: MCC, H-1,H-2, H-3, H-4, HB & HE D5020 Electrical System, Safety Hazards, Fault Current Adequacy, Repair/Replace Poor Safety $21,000 2050486 Historic City Hall Floor 06 - Mechanical Penthouse C1010 Interior Wall Construction, Concrete, Repair Poor Performance/Integrity $9,000 2050525 Historic City Hall Main Entrance B1080 Stairs, Concrete/Masonry, Exterior, Repair Poor Performance/Integrity $17,875 Total (4 items) $55,375 Key Findings Electrical System in Poor condition. Safety Hazards, Fault Current Adequacy Historic City Hall Panels: MCC, H-1,H-2, H-3, H-4, HB & HE Uniformat Code: D5023 Recommendation: Repair/Replace in 2020 Priority Score: 90.9 Plan Type: Safety Cost Estimate: $21,000 $$$$ The arc flash study identified safety hazards in panels MCC, H-1,H-2, H-3, H-4, HB & HE as a result of insufficient fault current protection. These panels must be repaired/replaced to eliminate the hazard. - AssetCALC ID: 2222076 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 10 www.us.bureauveritas.com | p 800.733.0660 Sidewalk in Poor condition. Concrete, Small Areas/Sections Historic City Hall Site Uniformat Code: G2031 Recommendation: Replace in 2021 Priority Score: 85.8 Plan Type: Performance/Integrity Cost Estimate: $10,000 $$$$ Isolated areas of the concrete sidewalk are cracked and/or spalled. - AssetCALC ID: 2050501 Sidewalk in Poor condition. Brick/Masonry Pavers Historic City Hall Main Entrance Uniformat Code: G2031 Recommendation: Replace in 2021 Priority Score: 85.8 Plan Type: Performance/Integrity Cost Estimate: $6,100 $$$$ Tile flatwork at the main entrance landing is heavily worn and weathered. Refinishing should be considered to restore aesthetics and integrity of the tile. - AssetCALC ID: 2050518 Wall Finishes in Poor condition. Wood Paneling Historic City Hall Ceremonial Room Uniformat Code: C2012 Recommendation: Refinish in 2022 Priority Score: 85.7 Plan Type: Performance/Integrity Cost Estimate: $11,400 $$$$ The lower areas of the wood panel walls are gouged, chipped, and heavily worn. - AssetCALC ID: 2050510 Interior Wall Construction in Poor condition. Concrete Historic City Hall Floor 06 - Mechanical Penthouse Uniformat Code: C1011 Recommendation: Repair in 2020 Priority Score: 84.9 Plan Type: Performance/Integrity Cost Estimate: $9,000 $$$$ SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 11 www.us.bureauveritas.com | p 800.733.0660 Significant areas of the interior concrete walls within the 6th floor mechanical area are damaged. Paint failure was also noted throughout the interior wall surfaces. The paint and wall materials potentially contain hazardous material. - AssetCALC ID: 2050486 Interior Door in Poor condition. Wood, Solid-Core Decorative High-End Historic City Hall Throughout building Uniformat Code: C1031 Recommendation: Refinish in 2022 Priority Score: 83.7 Plan Type: Performance/Integrity Cost Estimate: $7,500 $$$$ A number of wooden doors and frames are heavily worn, with areas of chipping and gouging. A budgetary cost to refinish and repair the door frames is included. - AssetCALC ID: 2050497 Stairs in Poor condition. Concrete/Masonry, Exterior Historic City Hall Main Entrance Uniformat Code: B1081 Recommendation: Repair in 2020 Priority Score: 81.9 Plan Type: Performance/Integrity Cost Estimate: $17,900 $$$$ Mortar joints at the main entrance stone stairs are heavily weathered and deteriorated. - AssetCALC ID: 2050525 Irrigation System in Poor condition. Drip System Historic City Hall Site Uniformat Code: G2081 Recommendation: Replace in 2022 Priority Score: 81.7 Plan Type: Performance/Integrity Cost Estimate: $4,500 $$$$ System appears to be partially functional. Heads are not distributing water uniformly to cover landscaped areas. Landscaping personnel on site indicated that significant hand watering is required due to issues with the system. - AssetCALC ID: 2050524 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 12 www.us.bureauveritas.com | p 800.733.0660 ADA Miscellaneous Level III Study, Includes Measurements Historic City Hall Throughout building & site Uniformat Code: Y1091 Recommendation: Evaluate/Report in 2020 Priority Score: 63.9 Plan Type: Accessibility Cost Estimate: $7,500 $$$$ Some areas of the facility were identified as having major or moderate accessibility issues. Bureau Veritas recommends a study be performed to take measurements, provide additional itemized details, research local requirements, and, if necessary, estimate the scope and cost of any required improvements. The cost of this study is included in the cost tables. Due to the lack of measurements and itemized findings at this point in time, the costs for any possible subsequent repairs or improvements are not currently included. - AssetCALC ID: 2061387 Passenger Elevator in Poor condition. Overhead Traction, 2-5 Floors Historic City Hall Elevator room 605 Uniformat Code: D1011 Recommendation: Renovate in 2021 Priority Score: 58.8 Plan Type: Modernization/Adaptation Cost Estimate: $140,000 $$$$ Rehab planned for 2022 - AssetCALC ID: 2051370 Elevator Cab Finishes in Poor condition. High-End Historic City Hall Elevator Uniformat Code: D1011 Recommendation: Refurbish in 2021 Priority Score: 58.8 Plan Type: Modernization/Adaptation Cost Estimate: $16,000 $$$$ The elevator cab finishes are historic. Modernization of the elevator cab and controls is anticipated for 2021. Refinishing and general maintenance of the elevator cab is anticipated to occur in conjunction with the modernization. - AssetCALC ID: 2050507 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 13 www.us.bureauveritas.com | p 800.733.0660 Elevator Controls in Poor condition. Automatic, 1 Car Historic City Hall Elevator room 605 Uniformat Code: D1011 Recommendation: Modernize in 2021 Priority Score: 58.8 Plan Type: Modernization/Adaptation Cost Estimate: $5,000 $$$$ Renovations planned for 2022 - AssetCALC ID: 2051350 Interior Remodel Down Unit/Space, Total Gut & Rehab Historic City Hall Floor 05 - Jail Uniformat Code: C1011 Recommendation: Renovate in 2023 Priority Score: 57.7 Plan Type: Modernization/Adaptation Cost Estimate: $1,633,700 $$$$ The 5th floor abandoned jail space is considered unusable. A budgetary cost to renovate this space for occupancy and/or alternative use has been included. - AssetCALC ID: 2061847 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 14 www.us.bureauveritas.com | p 800.733.0660 2. Code Evaluation Basis for Evaluation: 2018 City of Phoenix Building Construction Code 2018 International Building Code 2018 International Existing Building Code Per section 116 of the Phoenix Building Code, Structures or existing equipment that are or hereafter become unsafe, insanitary or deficient because of inadequate means of egress facilities, inadequate light and ventilation, or which constitute a fire hazard, or shock hazard or are otherwise dangerous to human life or the public welfare, or that involve illegal or improper occupancy or inadequate maintenance, shall be deemed an unsafe condition. Unsafe structures shall be taken down and removed or made safe, as the building official deems necessary and as provided for in this section. A vacant structure that is not secured against entry shall be deemed unsafe. In addition to the provisions of this Code, all buildings, structures and property shall be maintained in compliance with the provisions of Phoenix City Code Chapter 39, the “Neighborhood Preservation Ordinance,” and all unsafe buildings or structures shall be subject to the abatement and enforcement provisions of that ordinance. Unsafe buildings are defined in Section 116.2 of the code. ▪ We did not observe any condition that appeared structurally unsafe. ▪ We did not observe any non-compliant means of egress conditions. Additions or alterations shall conform to the requirements of the code for new construction. Additions or alterations shall not be made to an existing structure which will cause the existing structure to be in violation of any provision of the code. Except for buildings in flood hazard areas, portions of the structure not altered and not affected by the alteration are not required to comply with the code requirements for a new structure. ▪ We are not aware of any future additions or alterations. No change shall be made in the use or occupancy of any building that would place the building in a different division of the same group of occupancy or in a different group of occupancies, unless such building is made to comply with the requirements of the code for such division or group of occupancies. The code evaluation that follows is based on the specific occupancy groups listed in the Executive Summary of this report. Area calculations were approximated from the existing drawing PDF files provided and verified during the inspection of the building. Historic City Hall The west portion of this historical building was last renovated in 1989. This portion is used by the City of Phoenix for administrative offices The east portion of the building is a Maricopa County facility and is not a part of this report. The building is constructed of a reinforced concrete frame, with masonry and terra cotta infill panels. The building is covered with a limestone veneer. It has metal windows and metal doors and frames. The roof is a built up system. It has six (6) stories with a partial basement. The building is classified as Type IA per table 601, and defined in section 602 in the building Code. The building is fully protected by wet system automatic fire protection systems. The building is primarily used for office, B, S and some A-3 assembly occupancy. 1 portable fire extinguishers are required for every 6,000 Square feet. Portable fire extinguishers were observed, but verifying that they are located in all required areas is beyond the scope of this evaluation. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 15 www.us.bureauveritas.com | p 800.733.0660 This building is classed as a mixed occupancy. Per Section 508.3.2, fire separations are not required between different uses if the entire building complies with the more restrictive code requirements for high-rise buildings (Section 403) and fire protection systems (Chapter 9). I conclude that the building does comply with the more restrictive code requirements and fire separations are therefore not required. There is only one means of egress from the 5th and 6th floors. The 5th floor is vacant; it originally housed the City jail. The 6th floor houses mechanical, electrical and elevator equipment. The enclosed stair from the 5th & 6th floors terminates in the open office area on the 1st floor. The exit width, stairs, handrails and doors into this enclosure do not comply with current code requirements. The 3rd and 4th floors egress through the same enclosure or an open stair that terminates in the 1st floor lobby. The only means of egress from the 2nd floor is through the open stair or through the adjoining County building. It is not possible to correct these non-conforming issues without changing the historical character defining features of the building. Per IEBC Section 1103.12, “Every historical building that cannot be made to conform to the construction requirements specified in the International Building Code for the occupancy or use and that constitutes a distinct fire hazard shall be deemed to be in compliance if provided with an approved automatic fire-extinguishing system”. Therefore, unless the building undergoes a change of occupancy, the existing means of egress is in compliance even though it does not conform to current IBC requirements. Restrooms There are generally two sets of restrooms located on each floor of the building, with a total of 16 mens and 14 womens water closets, 14 mens and 15 womens lavatories, 4 drinking fountains, and 7 service sinks spread over 6 floors with one basement level. The basement is mechanical equipment only, and has no restroom facilities. The first floor has two sets of restrooms at the end of the corridor with 4 mens and 4 womens water closets, 4 mens and 4 womens lavatories 1 service sink and 2 water fountains. One sink and water closet in each restroom has been designated ADA compliant. The second level has two sets of restrooms at the end of the corridor with 3 mens and 3 womens water closets, 3 mens and 3 womens lavatories, and 1 service sink. One sink and water closet in each restroom has been designated ADA compliant. The third level has two sets of restrooms at the end of the corridor with 4 mens and 3 womens water closets, 3 mens and 3 womens lavatories, 2 water fountains and 1 service sink. One sink and water closet in each restroom has been designated ADA compliant. An additional single water closet and lavatory are located adjacent to meeting room 317. The fourth level has two sets of restrooms at the end of the corridor with 4 mens and 3 womens water closets, 3 mens and 4 womens lavatories, and 1 service sink. One sink and water closet in each restroom has been designated ADA compliant. The fifth level is the former (no abandoned) jail, and has a single common toilet room with one water closet and one lavatory. Each of the 14 cells have individual water closets and lavatories, which are not available to the public and not considered in this count. The penthouse mezzanine is mechanical equipment only, and has no facilities. ▪ Per chapter 29 and table 2902.1 the facilities are not adequate overall, noting public water fountains were not distributed equitably on the various floors. PLUMBING FIXTURE ANALYSIS Basement Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 0 0.00 0.00 0.00 0.00 0.00 0.00 B 0 1.00 1.00 1.00 1.00 0.00 S 13 0.13 0.13 0.13 0.13 0.01 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 16 www.us.bureauveritas.com | p 800.733.0660 PLUMBING FIXTURE ANALYSIS TOTALS REQUIRED 1.13 1.13 1.13 1.13 0.00 0.01 ACTUAL 0 0 0 0 0 0 1 sink First Floor Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 0 0.00 0.00 0.00 0.00 0.00 0.00 B 56 2.13 2.13 1.70 1.70 0.56 1 Service Sink S 1 0.01 0.01 0.01 0.01 0.00 TOTALS REQUIRED 2.14 2.14 1.71 1.71 0.00 0.56 ACTUAL 4 4 4 4 2 1 sinks Second Floor Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 74 0.99 0.99 1.00 1.00 0.00 0.15 B 38 1.77 1.77 1.48 1.48 0.38 1 Service Sink S 1 0.01 0.01 0.01 0.01 0.00 TOTALS REQUIRED 2.77 2.77 2.49 2.49 0.00 0.53 ACTUAL 3 3 3 3 0 0 Third Floor Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 60 0.80 0.80 1.00 1.00 0.00 0.12 B 39 1.79 1.79 1.49 1.49 0.39 1 Service Sink S 1 0.01 0.01 0.01 0.01 0.00 TOTALS REQUIRED 2.59 2.59 2.50 2.50 0.00 0.51 ACTUAL 4.5 3.5 3.5 4.5 2 1 sinks Fourth Floor Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 17 www.us.bureauveritas.com | p 800.733.0660 PLUMBING FIXTURE ANALYSIS Occupancy Occupancy Load Male Female Male Female A-2 0 0.00 0.00 0.00 0.00 0.00 0.00 B 40 1.79 1.79 1.49 1.49 0.40 1 Service Sink S 1 0.01 0.01 0.01 0.01 0.00 TOTALS REQUIRED 1.80 1.80 1.50 1.50 0.00 0.40 ACTUAL 4 3 3 4 0 2 sinks Fifth Floor Former Jail Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 0 0.00 0.00 0.00 0.00 0.00 0.00 B 0 1.00 1.00 1.00 1.00 0.00 S 24 0.24 0.24 0.24 0.24 0.02 TOTALS REQUIRED 1.24 1.24 1.24 1.24 0.00 0.02 ACTUAL 0.5 0.5 0.5 0.5 1 sinks Sixth Floor Mechanical Penthouse Water Closets Lavatories Bathtubs or Showers Drinking Fountains Other Occupancy Occupancy Load Male Female Male Female A-2 0 0.00 0.00 0.00 0.00 0.00 0.00 B 0 1.00 1.00 1.00 1.00 0.00 S 12 0.12 0.12 0.12 0.12 0.01 TOTALS REQUIRED 1.12 1.12 1.12 1.12 0.00 0.01 ACTUAL 0 0 0 0 0 0 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 18 www.us.bureauveritas.com | p 800.733.0660 ADA Accessibility Generally, Title II of the Americans with Disabilities Act (ADA) prohibits discrimination by entities to access and use of “areas of public accommodations” and “public facilities” on the basis of disability. Regardless of their age, these areas and facilities must be maintained and operated to comply with the Americans with Disabilities Act Accessibility Guidelines (ADAAG). A public entity (i.e. city governments) shall operate each service, program, or activity so that the service, program, or activity, when viewed in its entirety, is readily accessible to and usable by individuals with disabilities. However, this does not: 1. Necessarily require a public entity to make each of its existing facilities accessible to and usable by individuals with disabilities; 2. Require a public entity to take any action that would threaten or destroy the historic significance of an historic property; or 3. Require a public entity to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens. In those circumstances where personnel of the public entity believe that the proposed action would fundamentally alter the service, program, or activity or would result in undue financial and administrative burdens, a public entity has the burden of proving that compliance with 35.150(a) of this part would result in such alteration or burdens. The decision that compliance would result in such alteration or burdens must be made by the head of a public entity or his or her designee after considering all resources available for use in the funding and operation of the service, program, or activity, and must be accompanied by a written statement of the reasons for reaching that conclusion. If an action would result in such an alteration or such burdens, a public entity shall take any other action that would not result in such an alteration or such burdens but would nevertheless ensure that individuals with disabilities receive the benefits or services provided by the public entity. Removal of barriers to accessibility should be addressed from a liability standpoint in order to comply with federal law, but the barriers may or may not be building code violations. The Americans with Disabilities Act Accessibility Guidelines are part of the ADA federal civil rights law pertaining to the disabled and are not a construction code. State and local jurisdictions have adopted the ADA Guidelines or have adopted other standards for accessibility as part of their construction codes. During the FCA, Bureau Veritas performed a limited high-level accessibility review of the facility non-specific to any local regulations or codes. The scope of the visual observation was limited to the same areas observed while performing the FCA and the categories set forth in the checklists that are included in the appendix. It is understood by the Client that the limited observations described herein do not comprise a full ADA Compliance Survey, and that such a survey is beyond the scope of this particular assessment. A full measured ADA survey would be required to identify any and all specific potential accessibility issues. Additional clarifications of this limited survey: ▪ This survey was visual in nature and actual measurements were not taken to verify compliance ▪ Only a representative sample of areas was observed ▪ Two overview photos were taken for each subsection regardless of perceived compliance or non-compliance ▪ Itemized costs for individual non-compliant items are not included in the dataset ▪ For any “none” boxes checked or reference to “no issues” identified, that alone does not guarantee full compliance The facility was originally constructed in 1929. The facility was substantially renovated in 1989. A prior accessibility survey was performed by in 2010. Documents and reports associated with this study were not provided to BV as part of this assessment. Widespread accessibility improvements appear to have been implemented since that time. During the interview process with the client representatives, no complaints or pending litigation associated with potential accessibility issues was reported. A detailed follow-up accessibility study is included as a recommendation because potential moderate to major issues were observed at the subject site. Reference the appendix for specific data, photos, and tables or checklists associated with this limited accessibility survey. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 19 www.us.bureauveritas.com | p 800.733.0660 3. Building and Site Information Systems Summary System Description Condition Structure Cast-in-place concrete framing with basement foundation walls w/footings Good Façade Precast concrete and terra cotta panels with steel windows Fair Roof Primary: Flat construction with modified bituminous finish Fair Interiors Walls: Painted plaster & concrete, marble tile, ceramic tile Floors: Carpet, marble tile, quarry tile, ceramic tile, painted/unfinished concrete Ceilings: Painted plaster, ACT, hard/glued tile, unfinished/exposed structure Fair Elevators Traction: 1 car serving floors 1-4 Fair Plumbing Copper supply and cast iron waste & venting Electric domestic water heaters Toilets, urinals, and sinks in all restrooms Fair HVAC Central system with air handlers feeding VAV, hydronic cast iron radiators Fair SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 20 www.us.bureauveritas.com | p 800.733.0660 Systems Summary Fire Suppression Wet-pipe sprinkler system; hydrants, fire extinguishers, hose cabinets Fair Electrical Source & Distribution: Main switchboard with copper wiring Interior Lighting: LED Emergency: Diesel generator Fair *Poor Fire Alarm Alarm panel, smoke detectors, alarms, strobes, pull stations, back-up emergency lights, and exit signs Fair Equipment/Special None -- Site Pavement Concrete lot with areas of concrete and concrete sidewalks and curbs, stone stairs Fair Site Development Building-mounted & site mounted signage Limited site furnishings Fair Landscaping and Topography Moderate landscaping features Irrigation present Low to moderate site slopes throughout Fair Utilities Municipal water and sewer Local utility-provided electric and natural gas with local fuel tanks Fair Site Lighting Pole-mounted: None Building-mounted: LED Good Ancillary Structures None -- Accessibility Potential moderate/major issues have been identified at this property and a detailed accessibility study is recommended. Key Issues and Findings *Poor Electrical: Arc Flash Study identified 7 panels with safety hazards due to insufficient fault current protection, these panels must be repaired/replaced to mitigate hazards; Significant space in 5th and 6th floors is unusable, wood panel walls and some historic doors are chipped, gouged, and heavily worn, paint failure/wall damage age 6th floor mechanical area, elevator modernization anticipated for 2021, deteriorated mortar joints at main entrance stairs, pavers at main entrance weathered with surface deterioration, isolated cracking at perimeter concrete sidewalk, irrigation system is problematic SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 21 www.us.bureauveritas.com | p 800.733.0660 4. Component Condition Summary Component Condition Report | Historic City Hall UF Code Location Condition Asset/Component/Repair Quantity RUL ID Structure B1080 Main Entrance Poor Stairs, Concrete/Masonry, Exterior, Repair 325 SF 0 2050525 B1080 Main Entrance Good Stairs, Masonry, Exterior 325 SF 35 2050515 Facade B2020 Building exterior Fair Window, Steel Frame, Divided, Replace/Refurbish 76 18 2050500 B2050 Building exterior Fair Exterior Door, Steel, Standard, Refurbish 2 18 2050522 B2050 Building exterior Fair Exterior Door, Steel, Custom 18 15 2050493 B2050 Building exterior Fair Exterior Door, Steel, Custom 2 18 2050491 Roofing B3010 Roof Fair Roofing, Modified Bitumen 7,705 SF 8 2050503 Interiors C1010 Floor 06 - Mechanical Penthouse Poor Interior Wall Construction, Concrete, Repair 300 SF 0 2050486 C1010 Floor 05 - Jail NA Interior Remodel, Down Unit/Space, Total Gut & Rehab, Renovate 7,261 SF 0 2061847 C1010 Throughout building Good Temporary Partitions, Office Wall, Fiberglass 64 LF 22 2050523 C1030 Throughout building Fair Interior Door, Wood, Solid-Core, Refinish 90 15 2050502 C1030 Throughout building Fair Door Hardware, Office, per Door 133 15 2050509 C1030 Throughout building Fair Interior Door, Steel, Fire-Rated at 90 Minutes or Over 12 15 2050499 C1030 Floor 04 - Elevator Lobby Good Interior Door, Wood, Solid-Core 2 25 2050505 C1030 Throughout building Poor Interior Door, Wood, Solid-Core Decorative High-End, Refinish 5 2 2050497 C1070 Throughout building Fair Suspended Ceilings, Acoustical Tile (ACT) 14,850 SF 12 2050495 C1070 Ceremonial Room Fair Suspended Ceilings, Hard Tile, ACM Abatement & Replacement w/ ACT 650 SF 10 2050490 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 22 www.us.bureauveritas.com | p 800.733.0660 Component Condition Report | Historic City Hall UF Code Location Condition Asset/Component/Repair Quantity RUL ID C1090 Restrooms Good Toilet Partitions, Wood, Refinish 6 8 2050517 C1090 Restrooms Good Toilet Partitions, Metal 18 15 2050513 C2010 Throughout building Good Wall Finishes, Marble Tile 4,200 SF 45 2050521 C2010 Ceremonial Room Poor Wall Finishes, Wood Paneling, Refinish 2,850 SF 2 2050510 C2010 Restrooms Good Wall Finishes, Ceramic Tile 1,600 SF 35 2050488 C2010 Throughout building Good Wall Finishes, any surface, Prep & Paint 44,525 SF 7 2050520 C2030 Throughout building Good Flooring, Marble 6,235 SF 45 2050511 C2030 Kitchen Rm 313 Fair Flooring, Quarry Tile 890 SF 18 2050498 C2030 Throughout building Good Flooring, Carpet, Commercial Standard 6,533 SF 7 2050492 C2030 Restrooms Good Flooring, Ceramic Tile 2,375 SF 35 2050516 C2030 Throughout building Good Flooring, Carpet, Commercial Tile 13,660 SF 8 2050484 C2050 Throughout building Good Ceiling Finishes, any flat surface, Prep & Paint 13,365 SF 8 2050508 Conveying D1010 Elevator room 604 Poor Elevator Controls, Automatic, 1 Car, Modernize 1 1 2051350 D1010 Elevator Poor Elevator Cab Finishes, High-End, Refurbish 1 1 2050507 D1010 Elevator room 604 Poor Passenger Elevator, Overhead Traction, 2-5 Floors, Renovate 1 1 2051370 Plumbing D2010 Mechanical room B-03 Excellent Water Heater, Electric, Commercial ( 12 kW) 1 20 2051374 D2010 Restrooms Good Urinal, Standard 5 22 2050519 D2010 Mechanical room B-04 Fair Fresh Water Systems, Drinking Water Chiller, Remote Servicing Multiple Drinking Water Fountains, Up to 5 GPH 1 3 2051372 D2010 Kitchen Rm 313 Good Sink, Kitchen, Drop-In, Stainless Steel 3 25 2050514 D2010 Utility closet Good Sink/Lavatory, Service Sink, Floor 4 30 2050506 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 23 www.us.bureauveritas.com | p 800.733.0660 Component Condition Report | Historic City Hall UF Code Location Condition Asset/Component/Repair Quantity RUL ID D2010 Throughout building Fair Plumbing System, Supply & Sanitary, Medium Density (excludes fixtures) 44,473 SF 9 2051354 D2010 Throughout building Fair Drinking Fountain, Wall-Mounted, Single-Level 4 8 2050494 D2010 Restrooms Good Sink/Lavatory, Vanity Top, Solid Surface or Vitreous China 29 22 2050487 D2010 Janitorial closet 202a Fair Sink/Lavatory, Service Sink, Floor 1 21 2051367 D2010 Restrooms Good Toilet, Commercial Water Closet 30 22 2050512 D2030 Mechanical room B-03 Fair Pump, Sump 1 3 2051352 HVAC D3010 Mechanical room B-03 Fair Storage Tank, Fuel 1 5 2051368 D3020 Main Entrance Good Radiator, Hydronic, Column/Cabinet Style (per EA) 2 30 2051365 D3050 Mechanical room 604 Excellent Air Handler, Interior AHU, Easy/Moderate Access [AHU-1] 1 30 2051342 D3050 Throughout building Good HVAC System, Ductwork, Medium Density 44,473 SF 28 2051371 D3050 Mechanical room B-03 Good Pump, Distribution, HVAC Chilled or Condenser Water [Pump 2] 1 19 2051362 D3050 Mechanical room B-03 Good Pump, Distribution, HVAC Chilled or Condenser Water 1 20 2051355 D3050 Throughout building Fair HVAC System, Hydronic Piping, 4-Pipe 44,473 SF 24 2051344 D3060 Mechanical room 604 Excellent Axial Flow Fan, In-Line, 10 HP Motor [RF-1] 1 20 2051376 D3060 Roof Fair Exhaust Fan, Roof or Wall-Mounted, 24" Damper 1 5 2051366 Fire Protection D4010 Site Good Backflow Preventer, Fire Suppression 1 27 2051359 D4010 Throughout building Good Fire Suppression System, Existing Sprinkler Heads, by SF 44,473 SF 21 2051378 Electrical SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 24 www.us.bureauveritas.com | p 800.733.0660 Component Condition Report | Historic City Hall UF Code Location Condition Asset/Component/Repair Quantity RUL ID D5010 Mechanical room B-03 Good Automatic Transfer Switch, ATS 1 20 2051357 D5010 Mechanical room B-03 Fair Generator, Diesel 1 5 2051369 D5020 Electrical room 412 Fair Secondary Transformer, Dry, Stepdown 1 3 2051375 D5020 Electrical room 110 Fair Secondary Transformer, Dry, Stepdown 1 3 2051360 D5020 Mechanical room B-03 Fair Motor Control Center, w/ Main Breaker 1 3 2051377 D5020 Mechanical room B-03 Good Secondary Transformer, Dry, Stepdown 1 26 2051345 D5020 Panels: MCC, H-1,H-2, H-3, H-4, HB & HE Poor Electrical System, Safety Hazards, Fault Current Adequacy, Repair/Replace 7 0 2222076 D5020 Mechanical room B-03 Good Secondary Transformer, Dry, Stepdown 1 26 2051358 D5020 Electrical room 305 Fair Secondary Transformer, Dry, Stepdown 1 3 2051356 D5020 Electrical room 209 Fair Secondary Transformer, Dry, Stepdown 1 3 2051347 D5030 Throughout building Fair Electrical System, Wiring & Switches, Average or Low Density/Complexity 44,473 SF 9 2051341 D5030 Mechanical room B-03 Good Variable Frequency Drive, VFD, by HP of Motor, Replace/Install [Pump 2] 1 15 2051353 D5030 Mechanical room B-03 Good Variable Frequency Drive, VFD, by HP of Motor, Replace/Install [Pump 1] 1 14 2051363 D5030 Mechanical room 604 Excellent Variable Frequency Drive, VFD, by HP of Motor, Replace/Install 1 20 2051343 D5030 Mechanical room 604 Excellent Variable Frequency Drive, VFD, by HP of Motor, Replace/Install [RF-1] 1 20 2051361 D5040 Throughout building Good Interior Lighting System, Full Upgrade, Medium Density & Standard Fixtures 44,473 SF 16 2051346 D5040 Building exterior Good Standard Fixture w/ Lamp, any type, w/ LED Replacement 1 18 2050489 Fire Alarm & Electronic Systems SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 25 www.us.bureauveritas.com | p 800.733.0660 Component Condition Report | Historic City Hall UF Code Location Condition Asset/Component/Repair Quantity RUL ID D6060 Throughout building Fair Intercom/PA System, Public Address Upgrade, Facility-Wide 44,473 SF 10 2051339 D7010 Site Good Vehicular Access Devices, Gate w/ Controller 1 10 2050527 D7010 Throughout building Good Intrusion Detection System, Full Alarm System Renovation/Upgrade, Upgrade/Install 44,473 SF 11 2051351 D7030 Throughout building Good Security/Surveillance System, Full System Installation, High Density, Install 44,473 SF 11 2051340 D7050 Mechanical room B-03 Good Fire Alarm Panel, Fully Addressable 1 11 2051349 D7050 Throughout building Good Fire Alarm System, Full System Upgrade, Advanced Addressable, Upgrade/Install 44,473 SF 16 2051348 D8010 Throughout building Good BAS/HVAC Controls, Basic System or Legacy Upgrades, Upgrade/Install 44,473 SF 11 2051364 Equipment & Furnishings E1040 Throughout building Fair Defibrillator (AED), Cabinet-Mounted, Healthcare Equipment 1 4 2051373 E2010 Kitchen Rm 313 Fair Casework, Cabinetry, Hardwood Standard 36 LF 4 2050496 E2010 Kitchen Rm 313 Fair Casework, Countertop, Plastic Laminate 36 LF 4 2050485 Pedestrian Plazas & Walkways G2020 Site Fair Parking Lots, Pavement, Concrete 4,150 SF 10 2050526 G2030 Main Entrance Poor Sidewalk, Brick/Masonry Pavers 185 SF 1 2050518 G2030 Site Fair Sidewalk, Concrete, Large Areas 3,750 SF 10 2050504 G2030 Site Poor Sidewalk, Concrete, Small Areas/Sections 500 SF 1 2050501 Sitework G2080 Site Poor Irrigation System, Drip System 1,500 SF 2 2050524 Accessibility Y1090 Throughout building & site NA ADA Miscellaneous, Level III Study, Includes Measurements, Evaluate/Report 1 0 2061387 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 26 www.us.bureauveritas.com | p 800.733.0660 5. Arc Flash Evaluation The Arc Flash Test Results are found in a companion report under separate cover. The following represents the Executive Summary Findings: Findings 5.1. Short Circuit Analysis There were seven (7) locations that are under-rated based on the available short-circuit current ratings. Refer to Section 3.1 of the accompanying report for detailed information. The locations are: ▪ MCC ▪ PANEL H-1 ▪ PANEL H-2 ▪ PANEL H-3 ▪ PANEL H-4 ▪ PANEL HB ▪ PANEL HE All other locations studied were found to have satisfactory self or series protected ratings. The available fault current at these locations are well within the self or series protected short-circuit or interrupting ratings of the equipment at these locations. 5.2. Protective Device Coordination Reasonable system protection and coordination has been provided to the system with the existing settings except the constraints mentioned in section 5.3 below. There are no adjustable protective devices hence no protective device settings changes in this analysis. 5.3. Arc Flash Evaluation One of the locations studied was found to have incident energy levels that exceed 40 cal/cm2 (no safe level of PPE recommended). In locations where no safe level of PPE is recommended, either energized work should be prohibited or extension tools (e.g. hotstick) should be used to distance personnel from the potential arc point. The incident energy at the working distance dictates the required PPE. Wherever possible, protective device settings have been changed to try to reduce the incident energy levels. Please refer to accompanying report for more detailed information. SES “DEFICIENT” labels marked in red have been provided to the locations identified to be under-rated in Section 3.1.3 for the available short circuit currents. The incident energy calculations assume the utility data provided by the client. The incident energy calculations also assume the recommended settings in Appendix 3 are implemented. These settings must be implemented for the data provided on the labels to be correct. Improper or inadequate maintenance can result in increased opening time of the overcurrent protective device, thus increasing the incident energy. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 27 www.us.bureauveritas.com | p 800.733.0660 6. Preventati ve Maintenance Program 6.1. Purpose As part of the Facility Condition Assessment (FCA), an inventory of facilities equipment was developed. This inventory included equipment of significant value and importance and with recurring maintenance requirements. The purpose of this project is to define the recurring maintenance activities required to ensure the City of Phoenix’s facilities equipment is maintained in a safe, reliable and efficient condition. This includes identifying the specific maintenance tasks and frequency of each task for each type of equipment. 6.2. Methodology Equipment Inventory The inventory included equipment from the following building systems: ▪ Electrical ▪ Fire Protection ▪ HVAC ▪ Plumbing ▪ Life Safety A complete list of the equipment can be found in Appendix G of this report. Preventive Maintenance Schedules Bureau Veritas maintains a library of preventive maintenance schedules for common facilities equipment based on manufacturers’ recommendations, prevailing national standards and best practices. The preventive maintenance schedules contain the specific maintenance tasks and frequencies for each type of equipment. The schedules that apply to the equipment in the equipment inventory, developed as part of this project, are included in the companion report. 6.3. Equipment Preventive Maintenance Labor Requirements Bureau Veritas includes estimated labor hours in each preventative maintenance (PM) schedule to provide a summary of estimated labor requirements. Basis for Bureau Veritas Labor Estimates Bureau Veritas has a division that has been providing contract building maintenance and operations services to governmental agencies for over 25 years. Bureau Veritas uses labor hour estimates for PM tasks that are based on its experience and verified against such standards as RS Means, Whitestone Research, and GSA-published estimates. Travel Time Bureau Veritas labor estimates are based on the presumption that the maintenance staff is located at the same location where the work is being done. Travel time, other than accounting for a short walk to the work location, is not accounted for in Bureau Veritas’s estimates. Depending on how the client intends to staff the maintenance shop, travel times may need to be added into the labor estimates. The Preventative Maintenance Plan is found in a companion report under separate cover. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 28 www.us.bureauveritas.com | p 800.733.0660 7. Purpose and Scope Purpose Bureau Veritas was retained by the client to render an opinion as to the Property’s current general physical condition on the day of the site visit. Based on the observations, interviews and document review outlined below, this report identifies significant deferred maintenance issues, existing deficiencies, and material code violations of record, which affect the Property’s use. Opinions are rendered as to its structural integrity, building system condition and the Property’s overall condition. The report also notes building systems or components that have realized or exceeded their typical expected useful lives. The physical condition of building systems and related components are typically defined as being in one of five condition ratings. For the purposes of this report, the following definitions are used: Condition Ratings 1 Excellent New or very close to new; component or system typically has been installed within the past year, sound and performing its function. Eventual repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. 2 Good Satisfactory as-is. Component or system is sound and performing its function, typically within the first third of its lifecycle. However, it may show minor signs of normal wear and tear. Repair or replacement will be required when the component or system either reaches the end of its useful life or fails in service. 3 Fair Showing signs of wear and use but still satisfactory as-is, typically near the median of its estimated useful life. Component or system is performing adequately at this time but may exhibit some signs of wear, deferred maintenance, or evidence of previous repairs. Repair or replacement will be required due to the component or system’s condition and/or its estimated remaining useful life. 4 Poor Component or system is significantly aged, flawed, functioning intermittently or unreliably; displays obvious signs of deferred maintenance; shows evidence of previous repair or workmanship not in compliance with commonly accepted standards; has become obsolete; or exhibits an inherent deficiency. The present condition could contribute to or cause the deterioration of contiguous elements or systems. Either full component replacement is needed or repairs are required to restore to good condition, prevent premature failure, and/or prolong useful life. 5 Failed Component or system has ceased functioning or performing as intended. Replacement, repair, or other significant corrective action is recommended or required. Scope The standard scope of the Facility Condition Assessment includes the following: ▪ Visit the Property to evaluate the general condition of the building and site improvements, review available construction documents in order to familiarize ourselves with, and be able to comment on, the in-place construction systems, life safety, mechanical, electrical, and plumbing systems, and the general built environment. ▪ Identify those components that are exhibiting deferred maintenance issues and provide cost estimates for Immediate Costs and Replacement Reserves based on observed conditions, maintenance history and industry standard useful life estimates. This will include the review of documented capital improvements completed within the last five-year period and work currently contracted for, if applicable. ▪ Provide a full description of the Property with descriptions of in-place systems and commentary on observed conditions. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 29 www.us.bureauveritas.com | p 800.733.0660 ▪ Provide a high-level categorical general statement regarding the subject Property’s compliance to Title III of the Americans with Disabilities Act. This will not constitute a full ADA survey, but will help identify exposure to issues and the need for further review. ▪ Obtain background and historical information about the facility from a building engineer, property manager, maintenance staff, or other knowledgeable source. The preferred methodology is to have the client representative or building occupant complete a Pre-Survey Questionnaire (PSQ) in advance of the site visit. Common alternatives include a verbal interview just prior to or during the walk-through portion of the assessment. ▪ Review maintenance records and procedures with the in-place maintenance personnel. ▪ Observe a representative sample of the interior spaces/units, including vacant spaces/units, to gain a clear understanding of the property’s overall condition. Other areas to be observed include the exterior of the property, the roofs, interior common areas, and the significant mechanical, electrical and elevator equipment rooms. ▪ Provide recommendations for additional studies, if required, with related budgetary information. ▪ Provide an Executive Summary at the beginning of this report, which highlights key findings and includes a Facility Condition Index as a basis for comparing the relative conditions of the buildings within the portfolio. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 30 www.us.bureauveritas.com | p 800.733.0660 8. Opinions of Probable Costs Cost estimates are attached throughout this report, with the Replacement Reserves in the appendix. These estimates are based on Invoice or Bid Document/s provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means, CBRE Whitestone, and Marshall & Swift, Bureau Veritas’s experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Opinions of probable costs should only be construed as preliminary, order of magnitude budgets. Actual costs most probably will vary from the consultant’s opinions of probable costs depending on such matters as type and design of suggested remedy, quality of materials and installation, manufacturer and type of equipment or system selected, field conditions, whether a physical deficiency is repaired or replaced in whole, phasing or bundling of the work (if applicable), quality of contractor, quality of project management exercised, market conditions, use of subcontractors, and whether competitive pricing is solicited, etc. Certain opinions of probable costs cannot be developed within the scope of this guide without further study. Opinions of probable cost for further study should be included in the FCA. Methodology Based upon site observations, research, and judgment, along with referencing Expected Useful Life (EUL) tables from various industry sources, Bureau Veritas opines as to when a system or component will most probably necessitate replacement. Accurate historical replacement records, if provided, are typically the best source of information. Exposure to the elements, initial quality and installation, extent of use, the quality and amount of preventive maintenance exercised, etc., are all factors that impact the effective age of a system or component. As a result, a system or component may have an effective age that is greater or less than its actual chronological age. The Remaining Useful Life (RUL) of a component or system equals the EUL less its effective age, whether explicitly or implicitly stated. Projections of Remaining Useful Life (RUL) are based primarily on age and condition with the presumption of continued use and maintenance of the Property similar to the observed and reported past use and maintenance practices, in conjunction with the professional judgment of Bureau Veritas’s assessors. Significant changes in occupants and/or usage may affect the service life of some systems or components. Where quantities could not be or were not derived from an actual construction document take-off or facility walk-through, and/or where systemic costs are more applicable or provide more intrinsic value, budgetary square foot and gross square foot costs are used. Estimated costs are based on professional judgment and the probable or actual extent of the observed defect, inclusive of the cost to design, procure, construct and manage the corrections. Definitions Immediate Needs Immediate Needs are line items that require immediate action as a result of: (1) material existing or potential unsafe conditions, (2) failed or imminent failure of mission critical building systems or components, or (3) conditions that, if not addressed, have the potential to result in, or contribute to, critical element or system failure within one year or will most probably result in a significant escalation of its remedial cost. For database and reporting purposes the line items with RUL=0, and commonly associated with Safety or Performance/Integrity Plan Types, are considered Immediate Needs. Replacement Reserves Cost line items traditionally called Replacement Reserves (equivalently referred to as Lifecycle/Renewals) are for recurring probable renewals or expenditures, which are not classified as operation or maintenance expenses. The replacement reserves should be budgeted for in advance on an annual basis. Replacement Reserves are reasonably predictable both in terms of frequency and cost. However, Replacement Reserves may also include components or systems that have an indeterminable life but, nonetheless, have a potential for failure within an estimated time period. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 31 www.us.bureauveritas.com | p 800.733.0660 Replacement Reserves generally exclude systems or components that are estimated to expire after the reserve term and are not considered material to the structural and mechanical integrity of the subject property. Furthermore, systems and components that are not deemed to have a material effect on the use of the Property are also excluded. Costs that are caused by acts of God, accidents, or other occurrences that are typically covered by insurance, rather than reserved for, are also excluded. Replacement costs are solicited from ownership/property management, Bureau Veritas’s discussions with service companies, manufacturers' representatives, and previous experience in preparing such schedules for other similar facilities. Costs for work performed by the ownership’s or property management’s maintenance staff are also considered. Bureau Veritas’s reserve methodology involves identification and quantification of those systems or components requiring capital reserve funds within the assessment period. The assessment period is defined as the effective age plus the reserve term. Additional information concerning system’s or component’s respective replacement costs (in today's dollars), typical expected useful lives, and remaining useful lives were estimated so that a funding schedule could be prepared. The Replacement Reserves Schedule presupposes that all required remedial work has been performed or that monies for remediation have been budgeted for items defined as Immediate Needs. For the purposes of ‘bucketizing’ the System Expenditure Forecasts in this report, the Replacement Reserves have been subdivided and grouped as follows: Short Term (years 1-3), Near Term (years 4-5), Medium Term (years 6-10), and Long Term (years 11-20). Key Findings In an effort to highlight the most significant cost items and not be overwhelmed by the Replacement Reserves report in its totality, a subsection of Key Findings is included within the Executive Summary section of this report. Key Findings typically include repairs or replacements of deficient items within the first five-year window, as well as the most significant high-dollar line items that fall anywhere within the ten-year term. Note that while there is some subjectivity associated with identifying the Key Findings, the Immediate Needs are always included as a subset. Exceedingly Aged A fairly common scenario encountered during the assessment process, and a frequent source of debate, occurs when classifying and describing “very old” systems or components that are still functioning adequately and do not appear nor were reported to be in any way deficient. To help provide some additional intelligence on these items, such components will be tagged in the database as Exceedingly Aged. This designation will be reserved for mechanical or electrical systems or components that have aged well beyond their industry standard lifecycles, typically at least 15 years beyond and/or twice their Estimated Useful Life (EUL). In tandem with this designation, these items will be assigned a Remaining Useful Life (RUL) not less than two years but not greater than 1/3 of their standard EUL. As such the recommended replacement time for these components will reside outside the typical Short Term window but will not be pushed ‘irresponsibly’ (too far) into the future. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 32 www.us.bureauveritas.com | p 800.733.0660 9. Certification The City of Phoenix (the Client) retained Bureau Veritas to perform this Facility Condition Assessment in connection with its continued operation of Historic City Hall, 125 West Washington Street, Phoenix, Arizona 85003, the “Property”. It is our understanding that the primary interest of the Client is to locate and evaluate materials and building system defects that might significantly affect the value of the property and to determine if the present Property has conditions that will have a significant impact on its continued operations. The conclusions and recommendations presented in this report are based on the brief review of the plans and records made available to our Project Manager during the site visit, interviews of available property management personnel and maintenance contractors familiar with the Property, appropriate inquiry of municipal authorities, our Project Manager’s walk-through observations during the site visit, and our experience with similar properties. No testing, exploratory probing, dismantling or operating of equipment or in-depth studies were performed unless specifically required under the Purpose and Scope section of this report. This assessment did not include engineering calculations to determine the adequacy of the Property’s original design or existing systems. Although walk-through observations were performed, not all areas may have been observed (see Section 1 for specific details). There may be defects in the Property, which were in areas not observed or readily accessible, may not have been visible, or were not disclosed by management personnel when questioned. The report describes property conditions at the time that the observations and research were conducted. This report has been prepared on behalf of and exclusively for the use of the Client for the purpose stated within the Purpose and Scope section of this report. The report, or any excerpt thereof, shall not be used by any party other than the Client or for any other purpose than that specifically stated in our agreement or within the Purpose and Scope section of this report without the express written consent of Bureau Veritas. Any reuse or distribution of this report without such consent shall be at the Client and the recipient’s sole risk, without liability to Bureau Veritas. Prepared by: Josh Hogan & Dirk Dykstra Project Manager Reviewed by: Albert Diefert Technical Report Reviewer for Mark Surdam, RA Program Manager Mark.Surdam@bvna.com 800.733.0660 x6251 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 33 www.us.bureauveritas.com | p 800.733.0660 10. Appendice s Appendix A: Photographic Record Appendix B: Site and Floor Plans Appendix C: Accessibility Review & Photos Appendix D: Pre-Survey Questionnaire Appendix E: 5 Year Repair Plan Appendix F: 20 Year Lifecycle Estimate Appendix G: Equipment Inventory List Appendix H: Observation Details Report ⎯ SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix A: Photographic Record SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 1 HISTORIC CITY HALL 2 FRONT ELEVATION 3 LEFT ELEVATION 4 RIGHT ELEVATION 5 REAR ELEVATION 6 CAST-IN-PLACE CONCRETE STRUCTURE SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 7 STRUCTURE AND FOUNDATION 8 MAIN INTERIOR STAIRS 9 INTERIOR STAIRS 10 CONCRETE BLOCK FACADE AND STEEL WINDOWS 11 STEEL WINDOW, INTERIOR VIEW 12 DECORATIVE BRONZE PLATED MAIN ENTRY DOOR SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 13 EXTERIOR STEEL DOOR 14 MODIFIED BITUMEN ROOF 15 HALLWAY 16 ELEVATOR LOBBY 17 CEREMONIAL ROOM 18 OPEN OFFICE SPACE SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 19 OFFICE 20 CONFERENCE ROOM 21 POLICE MUSEUM 22 KITCHENETTE 23 PUBLIC RESTROOM 24 BASEMENT MECHANICAL AREA SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 25 MECHANICAL PENTHOUSE 26 5TH FLOOR ABANDONED JAIL AREA 27 5TH FLOOR ABANDONED JAIL AREA 28 HEAVILY DAMAGED INTERIOR FINISHES AT 5TH FLOOR JAIL AREA 29 DAMAGED INTERIOR WALL AT 6TH FLOOR MECHANICAL ROOM 30 WEAR AND GOUGING AT WOOD DOOR FRAME SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 31 SIGNIFICANT WEAR, CHIPPING, AND GOUGING AT WOOD PANEL WALL FINISHES 32 ELEVATOR CAB 33 ELEVATOR MACHINERY 34 DOMESTIC WATER HEATER 35 DOMESTIC WATER AND SANITARY PIPING 36 AIR HANDLER SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 37 FIRE SUPPRESSION SYSTEM 38 EMERGENCY GENERATOR 39 MAIN ELECTRICAL EQUIPMENT 40 INTERIOR LIGHTING 41 FIRE ALARM PANEL 42 SITE SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 43 SITE 44 PARKING AREA 45 CONCRETE SIDEWALK 46 AREAS OF CRACKED CONCRETE SIDEWALK 47 MAIN ENTRANCE STEPS 48 WEAR/ WEATHERING AT MAIN ENTRANCE PAVERS SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 49 DETERIORATED MORTAR JOINTS AT EXTERIOR STAIRS 50 IRRIGATION SYSTEM SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix B: Site Plan SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Aerial Site Plan SOURCE: Maricopa County Assessor GIS ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Basement Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 First Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Second Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Third Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Fourth Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Fifth Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C PHOENIX – HISTORIC CITY HALL BUREAU VERITAS PROJECT. 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Sixth Floor Plan SOURCE: As-Built Floor Plans 2020 ON-SITE DATE: August 24, 2020 SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix C: Accessibility Review and Photos SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Visual Checklist - 2010 ADA Standards for Accessible Design Property Name: Historic City Hall BV Project Number: 144873.20R000-005.354 Abbreviated Accessibility Checklist Facility History & Interview Question Yes No Unk Comments 1 Has an ADA survey previously been completed for this property? If so, indicate when. X Fall 2010. 2 Have any ADA improvements been made to the property since original construction? Elaborate, especially if fully or partially addressed as the result of a previous study. X Improvements performed as a result of ADA study. Exact year was not provided. Previous study was not available for review as part of this assessment. 3 Has building ownership/management reported any ADA complaints or litigation? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Parking Overview of parking area Close-up of parking stalls Question Yes No NA Comments 1 Does the required number of standard ADA designated spaces appear to be provided? X No ADA spaces provided in parking area. 2 Does the required number of van-accessible designated spaces appear to be provided? X 3 Are accessible spaces on the shortest accessible route to an accessible building entrance? X 4 Does parking signage include the International Symbol of Accessibility? X 5 Does each accessible space have an adjacent access aisle? X 6 Do parking spaces and access aisles appear to be relatively level and without obstruction? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Exterior Accessible Route Exterior path of travel Exterior path of travel Question Yes No NA Comments 1 Is an accessible route present from public transportation stops and municipal sidewalks on or immediately adjacent to the property? X 2 Does a minimum of one accessible route appear to connect all public areas on the exterior, such as parking and other outdoor amenities, to accessible building entrances? X 3 Are curb ramps present at transitions through raised curbs on all accessible routes? X No curb ramps on site/ serving this facility. 4 Do curb ramps appear to have compliant slopes for all components? X 5 Do ramp runs on an accessible route appear to have compliant slopes? X No exterior building ramps on site/ serving this facility. 6 Do ramp runs on an accessible route appear to have a compliant rise and width? X 7 Do ramps on an accessible route appear to have compliant end and intermediate landings? X 8 Do ramps on an accessible route appear to have compliant handrails? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Building Entrances Main accessible entrance Additional accessible entrance Question Yes No NA Comments 1 Do a sufficient number of accessible entrances appear to be provided? X 2 If the main entrance is not accessible, is an alternate accessible entrance provided? X Main building entrance is not accessible so there are alternative accessible entrances at ground level. 3 Is signage provided indicating the location of alternate accessible entrances? X 4 Do doors at accessible entrances appear to have compliant maneuvering clearance area on each side? X 5 Do doors at accessible entrances appear to have compliant hardware? X 6 Do doors at accessible entrances appear to have a compliant clear opening width? X 7 Do pairs of accessible entrance doors in series appear to have the minimum clear space between them? X 8 Do thresholds at accessible entrances appear to have a compliant height? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Interior Accessible Route Interior accessible route-elevator lobby Interior accessible route-hallway Question Yes No NA Comments 1 Does an accessible route appear to connect all public areas inside the building? X 2 Do accessible routes appear free of obstructions and/or protruding objects? 3 Do ramps on accessible routes appear to have compliant slopes? X No interior ramps within the facility. 4 Do ramp runs on an accessible route appear to have a compliant rise and width? X 5 Do ramps on accessible routes appear to have compliant end and intermediate landings? X 6 Do ramps on accessible routes appear to have compliant handrails? X 7 Are accessible areas of refuge and the accessible means of egress to those areas identified with accessible signage? X No areas of refuge observed. 8 Do public transaction areas have an accessible, lowered service counter section? X 9 Do public telephones appear mounted with an accessible height and location? X No public telephones in facility. 10 Do doors at interior accessible routes appear to have compliant maneuvering clearance area on each side? X 11 Do doors at interior accessible routes appear to have compliant hardware? X However, some door hardware to individual offices/non-public spaces appears to be original for historic purposes SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist 12 Do non-fire hinged, sliding, or folding doors on interior accessible routes appear to have compliant opening force? X 13 Do doors on interior accessible routes appear to have a compliant clear opening width? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Elevators Elevator cab In-cab controls/emergency call panel Question Yes No NA Comments 1 Are hallway call buttons configured with the “UP” button above the “DOWN” button? X 2 Is accessible floor identification signage present on the hoistway sidewalls on each level? X 3 Do the elevators have audible and visual arrival indicators at the lobby and hallway entrances? X 4 Do the elevator hoistway and car interior appear to have a minimum compliant clear floor area? X 5 Do the elevator car doors have automatic re- opening devices to prevent closure on obstructions? X 6 Do elevator car control buttons appear to be mounted at a compliant height? x 7 Are tactile and Braille characters mounted to the left of each elevator car control button? x 8 Are audible and visual floor position indicators provided in the elevator car? x 9 Is the emergency call system on or adjacent to the control panel and does it not require voice communication? x Emergency call system requires physical opening and voice communication. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Public Restrooms Public restroom Accessible toilet stall Question Yes No NA Comments 1 Do publicly accessible toilet rooms appear to have a minimum compliant floor area? X 2 Does the lavatory appear to be mounted at a compliant height and with compliant knee area? X 3 Does the lavatory faucet have compliant handles? X 4 Is the plumbing piping under lavatories configured to protect against contact? X 5 Are grab bars provided at compliant locations around the toilet? X 6 Do toilet stall doors appear to provide the minimum compliant clear width? X 7 Do toilet stalls appear to provide the minimum compliant clear floor area? X 8 Where more than one urinal is present in a multi- user restroom, does minimum one urinal appear to be mounted at a compliant height and with compliant approach width? X 9 Do accessories and mirrors appear to be mounted at a compliant height? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Kitchens/Kitchenettes Kitchenette Area Kitchen sink and lower cabinets Question Yes No NA Comments 1 Do kitchens/kitchenettes appear to have a minimum compliant path of travel or area of maneuverability? X 2 Are the appliances centered for a parallel or forward approach with adequate clear floor space? X 3 Is there an accessible countertop/preparation space of proper width and height? X 4 Is there an accessible sink space of proper width and height? X Kitchen lacks clear space beneath sink. 5 Does the sink faucet have compliant handles? X 6 Is the plumbing piping under the sink configured to protect against contact? X Not applicable, no clear space. 7 Are the cooktop/range controls front-mounted (or in a location that does not require reaching across the burners) ? X No cooktop/range present. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Abbreviated Accessibility Checklist Playgrounds, Playfields & Swimming Pools Question Yes No NA Comments 1 Is there an accessible route to the play areas, outdoor spectator sports seating areas, and swimming pools? X 2 Does the area adjacent to the play structure have solid surfacing or an accessible route to a stable and level transfer platform? X 3 At small bleachers adjacent to sports fields, is there an adjacent flat and level area of solid surfacing for wheelchairs? X 4 At grandstands or stadium seating for an outdoor theater or sporting event, is there an adequate number of accessible seats? X 5 Are there companion seats within or immediately adjacent to each wheelchair accessible seating area? X 6 At grandstands or stadiums with larger pressboxes, are the pressboxes accessible? X 7 Are publicly accessible swimming pools equipped with a pool access lift? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix D: Pre -Survey Questionnaire SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C BV Facility Condition Assessment: Pre -Survey Questionnaire Building / Facility Name: Historic City Hall Name of person completing form: Mike Jankowski Title / Association with property: Property Manager Length of time associated w/ property: 14 years Date Completed: August 20, 2020 Phone Number: 602.262.6987 Method of Completion: PRIOR: fully completed by client in advance Directions: Please answer all questions to the best of your knowledge and in good faith. Please provide additional details in the Comments column, or backup documentation for any Yes responses. Data Overview Response 1 Year/s constructed / renovated Built 1929, major rehab completed in 1989 2 Building size in SF 44,473 but less than 30,000 sq. feet is unusable. (Large lobbies; split basement; thick walls/columns throughout; staircase and elevator taking up space. Former jail, floors 5 & 6 are considered abandoned. 3 Major Renovation/Rehabilitation Year Additional Detail Façade 1929 Concrete covered with limestone Roof 1929 / 1989 Painted white for sun deflection in 2009 Interiors 1929 HVAC Electrical Site Pavement 1989 8-parking spots to the south side of the City part of the building. Accessibility 2009 Ground level push pad door, elevator within building Question Response 4 List other significant capital improvements (focus on recent years; provide approximate date). 5 List any major capital expenditures planned/requested for the next few years. Have they been budgeted? Elevator rehab planned for 2021 6 Describe any on-going extremely problematic, historically chronic, or immediate facility needs. SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Mark the column corresponding to the appropriate response. Please provide additional details in the Comments column, or backup documentation for any Yes responses. (NA indicates “Not Applicable”, Unk indicates “Unknown”) Question Response Comments Yes No Unk NA 7 Are there any problems with foundations or structures, like excessive settlement? X 8 Are there any wall, window, basement or roof leaks? X Windows on 4th floor replaced in 2012 9 Has any part of the facility ever contained visible suspect mold growth, or have there been any indoor air quality or mold related complaints from occupants? X 10 Are your elevators unreliable, with frequent service calls? X Replacement to occur in 2021 11 Are there any plumbing leaks, water pressure, or clogging/back-up problems? 12 Have there been any leaks or pressure problems with natural gas, HVAC supply/return lines, or steam service? 13 Are any areas of the facility inadequately heated, cooled or ventilated? Any poorly insulated areas? 14 Is the electrical service outdated, undersized, or otherwise problematic? 15 Are there any problems or inadequacies with exterior lighting? 16 Is there any specialized equipment or system associated with this building? Please describe. 17 Is site/parking drainage inadequate, with excessive ponding or other problems? 18 Are there any other unresolved construction defects or significant issues/hazards at the property that have not yet been identified above? 19 ADA: Has an accessibility study been performed at the site? If so, indicate when. X Fall, 2010 20 ADA: If a study has occurred, have the associated recommendations been addressed? In full or in part? X 21 ADA: Have there been regular complaints about accessibility issues, or associated previous or pending litigation? X SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix E: 5 Year Repair Plan SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City Hall5 Year Repair Plan1/22/2021Inflation Index1.0000 1.0350 1.0712 1.1087 1.1475Location DescriptionUnif CodeCost DescriptionYear Inst'd Rplc'dQty. UnitUnit Cost (Current Year)Subtotal Cond RatingCurrent YearYrs Since Last RplcmtAverage Useful Life (EUL)Eff Age RULSched Rplcmt YearYear 0 ImmediateYear 1 Year 2 Year 3 Year 4 Year 5Deficiency Repair EstimateTotal DeferedCost$55,375 $16,669 $25,067 $0 $0 $0 $97,110 EXTERIORMain Entrance B1080 Stairs, Concrete/Masonry, Exterior, Repair 0 325 SF $55.00 $17,875 Poor 4 2020 UNK 0 0 0 2020 $17,875 $0 $0 $0 $0 $0 $17,8750 0 0 000 0 0000Total Deferred Exterior Cost$17,875 $0 $0 $0 $0 $0 $17,875INTERIOR0Floor 06 - Mechanical Penthouse C1010 Interior Wall Construction, Concrete, Repair 0 300 SF $30.00 $9,000 Poor 4 2020 UNK 0 0 0 2020 $9,000 $0 $0 $0 $0 $0 $9,000Throughout building C1030 Interior Door, Wood, Solid-Core Decorative High-End, Refinish 0 5 EA $1,500.00 $7,500 Poor 4 2020 UNK 40 38 2 2020$0 $0 $8,034 $0 $0 $0 $8,034Ceremonial Room C2010 Wall Finishes, Wood Paneling, Refinish 0 2850 SF $4.00 $11,400 Poor4 2020 UNK10 8 2 2020$0 $0 $12,212$0$0$0 $12,2120 00000 0 0000Total Deferred Interior Cost$9,000 $0 $20,246 $0 $0 $0 $29,246PLUMBING00 00000 0 0000Total Deferred Plumbing Cost$0 $0 $0 $0 $0 $0 $0MECHANICAL0 00000 0 0000Total Deferred Mechanical Cost$0 $0 $0 $0 $0 $0 $0FIRE & LIFE SAFETY0 00000 0 0000Total Deferred FLS Cost$0 $0 $0 $0 $0 $0 $0ELECTRICALPanels: MCC, H-1,H-2, H-3, H-4, HB & HE D5020Electrical System, Safety Hazards, Fault Current Adequacy, Repair/Replace0 7 EA $3,000.00 $21,000 Poor4 2020 UNK0 0 0 2020 $21,000 $0$0$0$0$0 $21,0000 00000 0 0000Total Defereed Electrical Cost$21,000 $0 $0 $0 $0 $0 $21,000ELEVATORS0 00000 0 0000Total Deferred Elevator Cost$0 $0 $0 $0 $0 $0 $0SPECIALTIESThroughout building & site Y1090ADA Miscellaneous, Level III Study, Includes Measurements, Evaluate/Report0 1 EA $7,500.00 $7,500 NANA 2020 UNK0 0 0 2020 $7,500 $0$0$0$0$0 $7,5000 00000 0 0000Total Deferred Specislties Cost$7,500 $0 $0 $0 $0 $0 $7,500SITEMain Entrance G2030 Sidewalk, Brick/Masonry Pavers, Replace0 185 SF$33.00 $6,105 Poor4 2020 UNK30 29 1 2020$0 $6,319$0$0$0$0 $6,319SiteG2030 Sidewalk, Concrete, Small Areas/Sections, Replace0 500 SF$20.00 $10,000 Poor4 2020 UNK50 49 1 2020$0 $10,350$0$0$0$0 $10,350SiteG2080 Irrigation System, Drip System, Replace0 1500 SF$3.00 $4,500 Poor4 2020 UNK20 18 2 2020$0 $0 $4,821$0$0$0 $4,8210 00000 0 0000Total Deferred Site Costs$0 $16,669 $4,821 $0 $0 $0 $21,489SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix F: 20 Year Lifecycle Replacement Estimate SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City Hall20 Year Lifecycle Replacement Report1/22/2021Inflation Index1.0000 1.0350 1.0712 1.1087 1.1475 1.1877 1.2293 1.2723 1.3168 1.3629 1.4106 1.4600 1.5111 1.5640 1.6187 1.6753 1.7340 1.7947 1.8575 1.9225Location DescriptionUnif CodeCost DescriptionYear Inst'd Rplc'dQty. UnitUnit Cost (Current Year)Subtotal Cond RatingCurrent YearYrs Since Last RplcmtAverage Useful Life (EUL)Eff AgeRULSched Rplcmt YearYear 0 ImmediateYear 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20Deficiency Repair EstimateTotal 5 Year DeferedCost$55,375 $16,669 $25,067 $0 $0 $0 $97,110Total Lifescycle Replacement Cost$166,635 $0 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,828,060 Total 20 Year Reserve Costs$55,375 $183,304 $25,067 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,925,170 EXTERIOR00000000 0 000000000000 0 0000 0Building exterior B2020Window, Steel Frame, Divided, Replace/Refurbish1929 76 EA $2,570.00 $195,320 Fair 3 2020 91 30 12 18 2038 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $362,805 $0 $0 $362,805 Building exterior B2050 Exterior Door, Steel, Custom, Replace 0 18 EA $2,600.00 $46,800 Fair 3 2020 UNK40 25 15 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $78,406 $0 $0 $0 $0 $0 $78,406 Building exterior B2050 Exterior Door, Steel, Standard, Refurbish 0 2 EA $9,000.00 $18,000 Fair 3 2020 UNK40 22 18 2038 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $33,435 $0 $0 $33,435 Building exterior B2050 Exterior Door, Steel, Custom, Replace 0 2 EA $4,200.00 $8,400 Fair 3 2020 UNK40 22 18 2038 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $0 $0 $15,603 $0 $0 $15,603 RoofB3010 Roofing, Modified Bitumen, Replace0 7705 SF $12.00 $92,460 Fair 3 2020 UNK20 12 8 2028 $0 $0 $0 $0 $0 $0 $0 $0 $121,752 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $0 $0 $121,752 Total Exterior Cost (less Deferred Cost)$0 $0 $0 $0 $0 $0 $0 $121,752 $0 $0 $0 $0 $0 $0 $78,406 $0 $0 $411,843 $0 $0 $612,001 INTERIOR00000000 0 000000000000 0 0000 0Floor 05 - Jail C1010Interior Remodel, Down Unit/Space, Total Gut & Rehab, Renovate0 7261 SF $225.00 $1,633,725 Poor 4 2020 UNK0 0 0 2023 $0 $0 $0 $1,811,340 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,811,340 Throughout building C1030 Interior Door, Wood, Solid-Core, Refinish 0 90 EA $700.00 $63,000 Fair 3 2020 UNK40 25 15 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $105,547 $0 $0 $0 $0 $0 $105,547 Throughout building C1030Interior Door, Steel, Fire-Rated at 90 Minutes or Over, Replace0 12 EA $950.00 $11,400 Fair 3 2020 UNK40 2515 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $19,099 $0 $0 $0 $0 $0 $19,099 Throughout building C1030 Door Hardware, Office, per Door, Replace 0 133 EA $350.00 $46,550 Fair 3 2020 UNK30 15 15 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $77,987 $0 $0 $0 $0 $0 $77,987 Ceremonial Room C1070Suspended Ceilings, Hard Tile, ACM Abatement & Replacement w/ ACT, Replace0 650 SF $42.00 $27,300 Fair 3 2020 UNK25 15 10 2030 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $38,509 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $38,509 Throughout building C1070Suspended Ceilings, Acoustical Tile (ACT), Replace0 14850 SF $3.50 $51,975 Fair 3 2020 UNK25 13 12 2032 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $78,538 $0 $0 $0 $0 $0 $0 $0 $0 $78,538 Restrooms C1090 Toilet Partitions, Wood, Refinish0 6 EA $100.00 $600 Good 2 2020 UNK10 2 8 2028 $0 $0 $0 $0 $0 $0 $0 $0 $790 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,114 $0 $0 $1,905 Restrooms C1090 Toilet Partitions, Metal, Replace0 18 EA $850.00 $15,300 Good 2 2020 UNK20 5 15 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $25,633$0 $0 $0 $0 $0 $25,633 Ceremonial Room C2010 Wall Finishes, Wood Paneling, Refinish 0 2850 SF $4.00 $11,400 Poor 4 2020 UNK10 8 2 2022 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $17,226 $0 $0 $0 $0 $0 $0 $0 $0 $29,438 Throughout building C2010 Wall Finishes, any surface, Prep & Paint 0 44525 SF $1.50 $66,788 Good 2 2020 UNK10 3 7 2027 $0 $0 $0 $0 $0 $0 $0 $84,973 $0 $0 $0 $0 $0$0 $0 $0 $0 $119,863 $0 $0 $0 $204,836 Kitchen Rm 313 C2030 Flooring, Quarry Tile, Replace0 890 SF $26.00 $23,140 Fair 3 2020 UNK50 32 18 2038 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $42,982 $0 $0 $42,982 Throughout building C2030Flooring, Carpet, Commercial Standard, Replace0 6533 SF $9.38 $61,247 Good 2 2020 UNK10 3 7 2027 $0 $0 $0 $0 $0 $0 $0 $77,923 $0 $0 $0 $0 $0 $0 $0 $0 $0 $109,918 $0 $0 $0 $187,842 Throughout building C2030Flooring, Carpet, Commercial Tile, Replace0 13660 SF $6.50 $88,790 Good 2 2020 UNK10 2 8 2028 $0 $0 $0 $0 $0 $0 $0 $0 $116,919 $0 $0 $0 $0 $0 $0 $0 $0 $0 $164,926 $0 $0 $281,846 Throughout building C2050Ceiling Finishes, any flat surface, Prep & Paint0 13365 SF $2.00 $26,730 Good 2 2020 UNK10 2 8 2028 $0 $0 $0 $0 $0 $0 $0 $0 $35,198 $0 $0 $0 $0 $0 $0 $0 $0 $0 $49,651 $0 $0 $84,849 Total Interior Cost (less Deferred Cost)$0 $0 $1,811,340 $0 $0 $0 $162,896 $152,908 $0 $38,509 $0 $95,764 $0 $0 $228,266 $0 $229,781 $258,674 $0 $0 $2,978,139 PLUMBING00000000 0 000000000000 0 0000 0Mechanical room B-03D2010Water Heater, Electric, Commercial ( 12 kW), Replace2020 1 EA $12,400.00 $12,400 Excellent 1 2020 0 20 0 20 2040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $24,673 $24,673 Throughout building D2010Plumbing System, Supply & Sanitary, Medium Density (excludes fixtures), Replace1989 44473 SF $11.00 $489,203 Fair 3 2020 31 40 31 9 2029 $0 $0 $0 $0 $0 $0 $0 $0 $0 $666,733 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $666,733 Throughout building D2010Drinking Fountain, Wall-Mounted, Single-Level, Replace0 4 EA $1,200.00 $4,800 Fair 3 2020 UNK15 7 8 2028 $0 $0 $0 $0 $0 $0 $0 $0 $6,321 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,321 Page 1 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City Hall20 Year Lifecycle Replacement Report1/22/2021Inflation Index1.0000 1.0350 1.0712 1.1087 1.1475 1.1877 1.2293 1.2723 1.3168 1.3629 1.4106 1.4600 1.5111 1.5640 1.6187 1.6753 1.7340 1.7947 1.8575 1.9225Location DescriptionUnif CodeCost DescriptionYear Inst'd Rplc'dQty. UnitUnit Cost (Current Year)Subtotal Cond RatingCurrent YearYrs Since Last RplcmtAverage Useful Life (EUL)Eff AgeRULSched Rplcmt YearYear 0 ImmediateYear 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20Deficiency Repair EstimateTotal 5 Year DeferedCost$55,375 $16,669 $25,067 $0 $0 $0 $97,110Total Lifescycle Replacement Cost$166,635 $0 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,828,060 Total 20 Year Reserve Costs$55,375 $183,304 $25,067 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,925,170 Mechanical room B-04 D2010Fresh Water Systems, Drinking Water Chiller, Remote Servicing Multiple Drinking Water Fountains, Up to 5 GPH, Replace 1989 1 EA $2,249.00 $2,249 Fair 3 2020 31 20 17 3 2023 $0 $0 $0 $2,494 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,494 Mechanical room B-03 D2030 Pump, Sump, Replace 0 1 EA $4,270.00 $4,270 Fair 3 2020 UNK 15 12 3 2023 $0 $0 $0 $4,734 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $7,931 $0 $0 $12,666 Mechanical room B-03 D3010 Storage Tank, Fuel, Replace 1995 1 EA $1,300.00 $1,300 Fair 3 2020 25 25 20 5 2025 $0 $0 $0 $0 $0 $1,544 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$1,544 Total Plumbing Cost (Less Deferred Cost)$0 $0 $7,228 $0 $1,544 $0 $0 $6,321 $666,733 $0 $0 $0 $0 $0 $0 $0 $0 $7,931 $0 $24,673 $714,431 MECHANICAL00000000 0 000000000000 0 0000 0Mechanical room B-03 D3050Pump, Distribution, HVAC Chilled or Condenser Water, Replace2014 1 EA $6,500.00 $6,500 Good 2 2020 6 25 6 19 2039 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,496 $0 $12,496 Mechanical room B-03D3050Pump, Distribution, HVAC Chilled or Condenser Water, Replace2015 1 EA $6,500.00 $6,500 Good 2 2020 5 25 5 20 2040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,934 $12,934 Mechanical room 604D3060Axial Flow Fan, In-Line, 10 HP Motor, Replace2020 1 EA $7,000.00 $7,000 Excellent 1 2020 0 20 0 20 2040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $13,929 $13,929 RoofD3060Exhaust Fan, Roof or Wall-Mounted, 24" Damper, Replace0 1 EA $3,000.00 $3,000 Fair 3 2020 UNK20 15 5 2025 $0 $0 $0 $0 $0 $3,563 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,563 Throughout building D8010BAS/HVAC Controls, Basic System or Legacy Upgrades, Upgrade/Install 2016 44473 SF $2.50 $111,183 Good 2 2020 4 15 4 11 2031 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $162,324 $0 $0 $0 $0 $0 $0 $0 $0 $0 $162,324 Total Mechanical Cost (Less Deferred Cost)$0 $0 $0 $0 $3,563 $0 $0 $0 $0 $0 $162,324 $0 $0 $0 $0 $0 $0 $0 $12,496 $26,862 $205,245 FIRE & LIFE SAFETY00000000 0 000000000000 0 0000 0Throughout building D7010Intrusion Detection System, Full Alarm System Renovation/Upgrade, Upgrade/Install2016 44473 SF $3.25 $144,537 Good 2 2020 4 15 4 11 2031 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $211,020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $211,020 Throughout building D7030Security/Surveillance System, Full System Installation, High Density, Install2016 44473 SF $4.00 $177,892 Good 2 2020 4 15 4 11 2031 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $259,717 $0 $0 $0 $0 $0 $0 $0 $0$0 $259,717 Mechanical room B-03D7050Fire Alarm Panel, Fully Addressable, Replace2016 1 EA $15,000.00 $15,000 Good 2 2020 4 15 4 11 2031 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $21,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $21,900 Throughout building D7050Fire Alarm System, Full System Upgrade, Advanced Addressable, Upgrade/Install 2016 44473 SF $6.00 $266,838 Good 2 2020 4 20 4 16 2036 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $462,693 $0 $0$0 $0 $462,693 Total FLS Cost (Less Deferred Cost)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $492,636 $0 $0 $0 $0 $462,693 $0 $0 $0 $0 $955,329 ELECTRICAL00000000 0 000000000000 0 0000 0Mechanical room B-03D5010 Generator, Diesel, Replace0 1 EA $40,000.00 $40,000 Fair 3 2020 UNK25 20 5 2025 $0 $0 $0 $0 $0 $47,507 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$47,507 Mechanical room B-03D5010 Automatic Transfer Switch, ATS, Replace 0 1 EA $8,500.00 $8,500 Good 2 2020 UNK25 5 20 2040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0$0 $0 $16,913 $16,913 Electrical room 412D5020Secondary Transformer, Dry, Stepdown, Replace1989 1 EA $7,600.00 $7,600 Fair 3 2020 31 30 27 3 2023 $0 $0 $0 $8,426 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,426 Electrical room 110D5020Secondary Transformer, Dry, Stepdown, Replace1989 1 EA $7,600.00 $7,600 Fair 3 2020 31 30 27 3 2023 $0 $0 $0 $8,426 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,426 Electrical room 305D5020Secondary Transformer, Dry, Stepdown, Replace1989 1 EA $7,600.00 $7,600 Fair 3 2020 31 30 27 3 2023 $0 $0 $0 $8,426 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,426 Electrical room 209D5020Secondary Transformer, Dry, Stepdown, Replace1989 1 EA $7,600.00 $7,600 Fair 3 2020 31 30 27 3 2023 $0 $0 $0 $8,426 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $8,426 Mechanical room B-03D5020Motor Control Center, w/ Main Breaker, Replace1989 1 EA $15,000.00 $15,000 Fair 3 2020 31 30 27 3 2023 $0 $0 $0 $16,631 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,631 Throughout building D5030Electrical System, Wiring & Switches, Average or Low Density/Complexity, Replace1989 44473 SF $2.50 $111,183 Fair 3 2020 31 40 31 9 2029 $0 $0 $0 $0 $0 $0 $0 $0 $0 $151,531 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $151,531 Page 2 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City Hall20 Year Lifecycle Replacement Report1/22/2021Inflation Index1.0000 1.0350 1.0712 1.1087 1.1475 1.1877 1.2293 1.2723 1.3168 1.3629 1.4106 1.4600 1.5111 1.5640 1.6187 1.6753 1.7340 1.7947 1.8575 1.9225Location DescriptionUnif CodeCost DescriptionYear Inst'd Rplc'dQty. UnitUnit Cost (Current Year)Subtotal Cond RatingCurrent YearYrs Since Last RplcmtAverage Useful Life (EUL)Eff AgeRULSched Rplcmt YearYear 0 ImmediateYear 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20Deficiency Repair EstimateTotal 5 Year DeferedCost$55,375 $16,669 $25,067 $0 $0 $0 $97,110Total Lifescycle Replacement Cost$166,635 $0 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,828,060 Total 20 Year Reserve Costs$55,375 $183,304 $25,067 $1,868,904 $16,180 $52,615 $0 $162,896 $280,981 $818,264 $255,008 $654,960 $95,764 $0 $12,464 $317,060 $1,079,618 $229,781 $678,801 $15,957 $122,173 $6,925,170 Mechanical room B-03 D5030Variable Frequency Drive, VFD, by HP of Motor, Replace/Install2014 1 EA $6,200.00 $6,200 Good 2 2020 6 20 6 14 2034 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,036 $0 $0 $0 $0 $0 $0 $10,036 Mechanical room B-03D5030Variable Frequency Drive, VFD, by HP of Motor, Replace/Install0 1 EA $6,200.00 $6,200 Good 2 2020 UNK205 15 2035 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $10,387 $0 $0 $0 $0 $0 $10,387 Mechanical room 604D5030Variable Frequency Drive, VFD, by HP of Motor, Replace/Install2020 1 EA $17,000.00 $17,000 Excellent 1 2020 0 20 0 20 2020 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $33,826 $33,826 Mechanical room 604D5030Variable Frequency Drive, VFD, by HP of Motor, Replace/Install2020 1 EA $10,000.00 $10,000 Excellent 1 2020 0 20 0 20 2040 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $19,898 $19,898 Throughout building D5040Interior Lighting System, Full Upgrade, Medium Density & Standard Fixtures, Replace2016 44473 SF $8.00 $355,784 Good 2 2020 4 20 4 16 2036 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $616,924 $0 $0 $0 $0 $616,924 Building exterior D5040Standard Fixture w/ Lamp, any type, w/ LED Replacement, Replace0 1 EA $190.00 $190 Good 2 2020 UNK20 2 18 2038 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $353 $0 $0 $353 Total Electrical Cost (Less Deferred Cost)$0 $0 $50,336 $0 $47,507 $0 $0 $0 $151,531 $0 $0 $0 $0 $10,036 $10,387 $616,924 $0 $353 $0 $70,638 $957,712 ELEVATORS00000000 0 000000000000 0 0000 0Elevator room 605D1010Elevator Controls, Automatic, 1 Car, Modernize1986 1 EA $5,000.00 $5,000 Fair 3 2020 34 20 19 1 2021 $0 $5,175 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,175 Elevator D1010Elevator Cab Finishes, High-End, Refurbish0 1 EA $16,000.00 $16,000 Fair 3 2020 UNK20 19 1 2021 $0 $16,560 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $16,560 Elevator room 605D1010Passenger Elevator, Overhead Traction, 2-5 Floors, Renovate1986 1 EA $140,000.00 $140,000 Fair 3 2020 34 35 34 1 2021 $0 $144,900 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $144,900 Total Elevator Cost (Less Deferred Cost)$166,635 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $166,635 SPECIALTIES00000000 0 000000000000 0 0000 0Throughout building D6060Intercom/PA System, Public Address Upgrade, Facility-Wide, Replace0 44473 SF $1.65 $73,380 Fair 3 2020 UNK20 10 10 2030 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $103,510 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $103,510 Throughout building E1040Healthcare Equipment, Defibrillator (AED), Cabinet-Mounted, Replace0 1 EA $1,500.00 $1,500 Fair 3 2020 UNK10 6 4 2024 $0 $0 $0 $0 $1,721 $0 $0 $0 $0 $0 $0 $0 $0 $0 $2,428 $0 $0 $0 $0 $0 $0 $4,149 Kitchen Rm 313 E2010Casework, Cabinetry, Hardwood Standard, Replace0 36 LF $300.00 $10,800 Fair 3 2020 UNK20 16 4 2024 $0 $0 $0 $0 $12,393 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,393 Kitchen Rm 313 E2010Casework, Countertop, Plastic Laminate, Replace0 36 LF $50.00 $1,800 Fair 3 2020 UNK15 11 4 2024 $0 $0 $0 $0 $2,066 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,461 $0 $5,526 Total Specialty Cost (Less Deferred Cost)$0 $0 $0 $16,180 $0 $0 $0 $0 $0 $103,510 $0 $0 $0 $2,428 $0 $0 $0 $0 $3,461 $0 $125,578 SITE00000000 0 000000000000 0 0000 0SiteD7010Vehicular Access Devices, Gate w/ Controller, Replace0 1 EA $9,000.00 $9,000 Good 2 2020 UNK15 5 10 2030 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,695 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $12,695 SiteG2020Parking Lots, Pavement, Concrete, Replace1989 4150 SF $9.00 $37,350 Fair 3 2020 31 50 40 10 2030 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $52,686 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $52,686 SiteG2030 Sidewalk, Concrete, Large Areas, Replace 0 3750 SF $9.00 $33,750 Fair 3 2020 UNK50 40 10 2030 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $47,608 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $47,608 Total Site Cost (Less Deferred Cost)$0 $0 $0 $0 $0 $0 $0 $0 $0 $112,989 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $112,989 Page 3 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix G: Equipment Inventory List SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City HallInventory ReportUFC UFC L1Uniformat L2Component DescriptionAttributesCapacityAction DescriptionLocation Description ConditionYear in ServiceEffective AgeEUL RULFiscal Year ObservedQty. Unit Unit CostMarkup Factor (%)Markup Reason Total Cost MakeModelSerial NumberAsset TagComments B1081 Shell SuperstructureStairsMasonry, ExteriorReplace Main Entrance Good15 50 34 2020 325 SF 4013000B1081 Shell SuperstructureStairsConcrete/Masonry, ExteriorRepair Main Entrance Poor-1 2020 325 SF 5517875Mortar joints at the main entrance stone stairs are heavily weathered and deteriorated.B2021 Shell Exterior Vertical Enclosures WindowSteel Frame, DividedReplace/RefurbishBuilding exterior Fair 1929 12 30 17 2020 76 EA 2570195320Windows are original to construction and are historic.B2051 Shell Exterior Vertical Enclosures Exterior DoorSteel, StandardRefurbish Building exteriorFair22 40 17 2020 2 EA 6000 50 Historic 18000B2051 Shell Exterior Vertical Enclosures Exterior DoorSteel, CustomReplace Building exteriorFair25 40 14 2020 18 EA 260046800B2051 Shell Exterior Vertical Enclosures Exterior DoorSteel, CustomReplace Building exterior Fair22 40 17 2020 2 EA 2800 50Automatic Motorized Motorized Doors8400B3015 Shell Exterior Horizontal Enclosures RoofingModified BitumenReplace RoofFair12 20 7 2020 7705 SF 1292460Roof was reportedly last replaced in 1989 and coated in 2009.C1011 Interiors Interior ConstructionInterior Wall Construction ConcreteRepairFloor 06 - Mechanical PenthousePoor-1 2020 300 SF 309000Significant areas of the interior concrete walls within the 6th floor mechanical area are damaged. Paint failure was also noted throughout the interior wall surfaces. The paint and wall materials potentially contain hazardous material.C1011 Interiors Interior Construction Interior RemodelDown Unit/Space, Total Gut & RehabRenovate Floor 05 - Jail NA -1 2020 7261 SF 150 50Hazardous materials/complex demolition1633725The 5th floor abandoned jail space is considered unusable. A budgetary cost to renovate this space for occupancy and/or alternative use has been included.C1014 Interiors Interior Construction Temporary Partitions Office Wall, Fiberglass Replace Throughout building Good 3 25 21 2020 64 LF 53 100Ceiling to Floor, Fiberglass6742C1031 Interiors Interior Construction Interior DoorWood, Solid-CoreRefinish Throughout buildingFair25 40 14 2020 90 EA 70063000C1031 Interiors Interior ConstructionInterior DoorSteel, Fire-Rated at 90 Minutes or OverReplace Throughout building Fair25 40 14 2020 12 EA 95011400C1031 Interiors Interior ConstructionInterior DoorWood, Solid-CoreReplaceFloor 04 - Elevator LobbyGood15 40 24 2020 2 EA 7001400C1031 Interiors Interior ConstructionInterior DoorWood, Solid-Core Decorative High-EndRefinish Throughout building Poor38 40 1 2020 5 EA 15007500A number of wooden doors and frames are heavily worn, with areas of chipping and gouging. A budgetary cost to refinish and repair the door frames is included.C1039 Interiors Interior Construction Door Hardware Office, per DoorReplace Throughout buildingFair15 30 14 2020 133 EA 35046550A percenage of the door hardware is historic/original.C1071 Interiors Interior Construction Suspended CeilingsHard Tile, ACM Abatement & Replacement w/ ACTReplace Ceremonial Room Fair 15 25 9 2020 650 SF 14 200Historic/decorative and challenging access due to height27300C1071 Interiors Interior ConstructionSuspended CeilingsAcoustical Tile (ACT)Replace Throughout buildingFair13 25 11 2020 14850 SF 451975C1094 Interiors Interior ConstructionToilet PartitionsWoodRefinish RestroomsGood2 10 7 2020 6 EA 100600C1094 Interiors Interior ConstructionToilet PartitionsMetalReplace RestroomsGood5 20 14 2020 18 EA 85015300C2011 Interiors Interior FinishesWall FinishesCeramic TileReplace RestroomsGood5 40 34 2020 1600 SF 1828800C2011 Interiors Interior FinishesWall FinishesMarble TileReplace Throughout buildingGood 1929 5 50 44 2020 4200 SF 26109200C2012 Interiors Interior FinishesWall FinishesWood PanelingRefinish Ceremonial Room Poor8 10 1 2020 2850 SF 411400The lower areas of the wood panel walls are gouged, chipped, and heavily worn.C2017 Interiors Interior Finishes Wall Finishes any surfacePrep & Paint Throughout buildingGood3 10 6 2020 44525 SF 266788C2032 Interiors Interior FinishesFlooringCeramic TileReplace RestroomsGood5 40 34 2020 2375 SF 1842750C2032 Interiors Interior FinishesFlooringMarbleReplace Throughout buildingGood5 50 44 2020 6235 SF 76473860C2032 Interiors Interior FinishesFlooringQuarry TileReplace Kitchen Rm 313 Fair32 50 17 2020 890 SF 2623140C2037 Interiors Interior FinishesFlooringCarpet, Commercial StandardReplace Throughout building Good3 10 6 2020 6533 SF 8 25Historic match/high end61247C2037 Interiors Interior Finishes FlooringCarpet, Commercial TileReplace Throughout buildingGood2 10 7 2020 13660 SF 788790C2057 Interiors Interior FinishesCeiling Finishesany flat surfacePrep & Paint Throughout buildingGood2 10 7 2020 13365 SF 226730D1011 Services ConveyingElevator ControlsAutomatic, 1 CarModernize Elevator room 604 Poor 1986 19 202020 1 EA 50005000Montgomery Elevator CompanySSC-6010CT-65629Renovations planned for 2022D1011 Services ConveyingElevator Cab Finishes High-EndRefurbish ElevatorPoor19 202020 1 EA 1600016000The elevator cab finishes are historic. Modernization of the elevator cab and controls is anticipated for 2021. Refinishing and general maintenance of the elevator cab is anticipated to occur in conjunction with the modernization.D1011 Services Conveying Passenger Elevator Overhead Traction, 2-5 Floors 4500 LB Renovate Elevator room 604 Poor 1986 34 35 2020 1 EA 140000140000Montgomery Elevator Company208EC65629Rehab planned for 2022D2012 Services PlumbingWater HeaterElectric, Commercial ( 12 kW) 50 GALReplaceMechanical room B-03Excellent 202020 19 2020 1 EA 1240012400 A.O. Smith DRE-52100118453980D2014 Services PlumbingPlumbing SystemSupply & Sanitary, Medium Density (excludes fixtures)Replace Throughout building Fair 1989 31 40 8 2020 44473 SF 11489203D2016 Services PlumbingSink/LavatoryService Sink, FloorReplaceJanitorial closet 202aFair14 35 20 2020 1 EA 800800D2016 Services PlumbingDrinking FountainWall-Mounted, Single-LevelReplace Throughout buildingFair7 15 7 2020 4 EA 12004800D2016 Services PlumbingSink, KitchenDrop-In, Stainless SteelReplace Kitchen Rm 313 Good5 30 24 2020 3 EA 12003600D2016 Services PlumbingToiletCommercial Water ClosetReplace RestroomsGood8 30 21 2020 30 EA 130039000D2016 Services PlumbingSink/LavatoryService Sink, FloorReplace Utility closet Good5 35 29 2020 4 EA 8003200D2016 Services PlumbingUrinalStandardReplace RestroomsGood8 30 21 2020 5 EA 11005500D2016 Services PlumbingSink/LavatoryVanity Top, Solid Surface or Vitreous ChinaReplace RestroomsGood8 30 21 2020 29 EA 110031900D2019 Services PlumbingFresh Water SystemsDrinking Water Chiller, Remote Servicing Multiple Drinking Water Fountains, Up to 5 GPHReplaceMechanical room B-04Fair 1989 17 20 2 2020 1 EA 2249 2249 Filtrine M14BWPA 11 5 60 11/27/2021Page 1 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City HallInventory ReportUFC UFC L1Uniformat L2Component DescriptionAttributesCapacityAction DescriptionLocation Description ConditionYear in ServiceEffective AgeEUL RULFiscal Year ObservedQty. Unit Unit CostMarkup Factor (%)Markup Reason Total Cost MakeModelSerial NumberAsset TagComments 1/27/2021D2031 Services PlumbingPumpSump3 HPReplaceMechanical room B-03Fair12 15 2 2020 1 EA 42704270 ACSD3015 Services HVACStorage TankFuel100 GALReplaceMechanical room B-03Fair 1995 20 25 4 2020 1 EA 13001300 Tramont TRX-10011995D3027 Services HVACRadiatorHydronic, Column/Cabinet Style (per EA)Replace Main Entrance Good30 29 2020 2 EA 8001600D3051 Services HVACPumpDistribution, HVAC Chilled or Condenser Water7.5 HPReplaceMechanical room B-03Good 2015 5 25 19 2020 1 EA 65006500 Bell & Gossett 1510 2.5 BBJB 979D3051 Services HVACPumpDistribution, HVAC Chilled or Condenser Water7.5 HPReplaceMechanical room B-03Good 2014 6 25 18 2020 1 EA 65006500 Bell & Gossett 1510 BF 875C165151-0105192 Pump 2D3051 Services HVACHVAC SystemHydronic Piping, 4-PipeReplace Throughout buildingFair16 40 23 2020 44473 SF 8355784D3055 Services HVACHVAC SystemDuctwork, Medium DensityReplace Throughout buildingGood 2018 2 30 27 2020 44473 SF 4177892D3055 Services HVACAir HandlerInterior AHU, Easy/Moderate Access36000 CFM ReplaceMechanical room 604Excellent 2020 30 29 2020 1 EA 134000 134000 Nortec ITF-DH66 N000162-001-00 AHU-1D3061 Services HVAC Axial Flow Fan In-Line, 10 HP Motor 20 HP ReplaceMechanical room 604Excellent 2020 20 19 2020 1 EA 7000 7000 PennBarry TXB-042 A9 936959-001 RF-1D3063 Services HVAC Exhaust FanRoof or Wall-Mounted, 24" Damper5000 CFMReplace RoofFair15 20 4 2020 1 EA 30003000 CentriMaster PNN245HSND510901D4011 Services Fire ProtectionFire Suppression System Existing Sprinkler Heads, by SFReplace Throughout building Good 2016 4 25 20 2020 44473 SF 266710D4011 Services Fire ProtectionBackflow PreventerFire Suppression4 INReplace SiteGood 2017 3 30 26 2020 1 EA 66006600 Zurn Wilkins 375ASTR4293GD5011 Services ElectricalGeneratorDiesel55 KWReplaceMechanical room B-03Fair20 25 4 2020 1 EA 4000040000 Kohler 50R0ZJ71248455D5017 Services ElectricalAutomatic Transfer Switch ATS104 AMPReplaceMechanical room B-03Good5 25 19 2020 1 EA 85008500 ASCO D00300030104N10C 988091-003 RED5021 Services ElectricalSecondary Transformer Dry, Stepdown30 KVAReplaceMechanical room B-03Good 2016 4 30 25 2020 1 EA 67006700 Square D 30T3HD5021 Services ElectricalSecondary Transformer Dry, Stepdown30 KVAReplaceMechanical room B-03Good 2016 4 30 25 2020 1 EA 67006700 Square D 30T3HD5021 Services ElectricalSecondary TransformerDry, Stepdown45 KVAReplace Electrical room 305 Fair1989 27 30 2 2020 1 EA 76007600 Square D 45T3HFD5021 Services Electrical Secondary TransformerDry, Stepdown45 KVAReplace Electrical room 209 Fair1989 27 30 2 2020 1 EA 76007600 Square D 45T3HFD5021 Services Electrical Secondary TransformerDry, Stepdown45 KVAReplace Electrical room 110 Fair1989 27 30 2 2020 1 EA 76007600 Square D 45T3HFD5021 Services Electrical Secondary TransformerDry, Stepdown45 KVAReplace Electrical room 412 Fair1989 27 30 2 2020 1 EA 76007600 Square D 45T3HFD5023 Services ElectricalMotor Control Center w/ Main Breaker600 AMPReplaceMechanical room B-03Fair 1989 27 30 2 2020 1 EA 1500015000 Square D 1092 36 6B0D5023 Services ElectricalElectrical SystemSafety Hazards, Fault Current AdequacyRepair/ReplacePanels: MCC, H-1,H-2, H-3, H-4, HB & HEPoor -1 2020 7 EA 2400 25Design engineering21000The arc flash study identified safety hazards in panels MCC, H-1,H-2, H-3, H-4, HB & HE as a result of insufficient fault current protection. These panels must be repaired/replaced to eliminate the hazard.D5031 Services Electrical Electrical SystemWiring & Switches, Average or Low Density/ComplexityReplace Throughout building Fair 1989 31 40 8 2020 44473 SF 3111183D5039 Services ElectricalVariable Frequency Drive VFD, by HP of Motor 7.5 HPReplace/InstallMechanical room B-03Good 2014 6 20 13 2020 1 EA 62006200 YaskawaCIMR-ZU4A0011FAA REV: A1W1335243540038Pump 1D5039 Services ElectricalVariable Frequency Drive VFD, by HP of Motor 7.5 HPReplace/InstallMechanical room B-03Good5 20 14 2020 1 EA 62006200 YaskawaCIMR-ZU4A0011FAA REV: A1W1335243540037Pump 2D5039 Services ElectricalVariable Frequency Drive VFD, by HP of Motor 40 HPReplace/InstallMechanical room 604Excellent 202020 19 2020 1 EA 1700017000 ABB ACH550-PDR-059A-4 2200200777D5039 Services ElectricalVariable Frequency Drive VFD, by HP of Motor 20 HPReplace/InstallMechanical room 604Excellent 202020 19 2020 1 EA 1000010000 ABBACH550-VCR-031A-4+F2672163001628 RF-1D5045 Services ElectricalStandard Fixture w/ Lampany type, w/ LED ReplacementReplace Building exteriorGood2 20 17 2020 1 EA 190190D5045 Services ElectricalInterior Lighting SystemFull Upgrade, Medium Density & Standard FixturesReplace Throughout building Good 2016 4 20 15 2020 44473 SF 8355784D6061 Services CommunicationsIntercom/PA SystemPublic Address Upgrade, Facility-WideReplace Throughout building Fair 10 20 9 2020 44473 SF 2 73380D7011 Services Electronic Safety & SecurityVehicular Access Devices Gate w/ ControllerReplace SiteGood5 15 9 2020 1 EA 90009000D7015 Services Electronic Safety & Security Intrusion Detection SystemFull Alarm System Renovation/UpgradeUpgrade/Install Throughout building Good 2016 4 15 10 2020 44473 SF 3 144537D7031 Services Electronic Safety & Security Security/Surveillance SystemFull System Installation, High DensityInstall Throughout building Good 2016 4 15 10 2020 44473 SF 4177892D7051 Services Electronic Safety & Security Fire Alarm PanelFully AddressableReplaceMechanical room B-03Good 2016 4 15 10 2020 1 EA 1500015000 Honeywell NFS2-3030No tag/plate foundD7051 Services Electronic Safety & Security Fire Alarm SystemFull System Upgrade, Advanced AddressableUpgrade/Install Throughout building Good 2016 4 20 15 2020 44473 SF 6 266838D8015 Services Integrated AutomationBAS/HVAC ControlsBasic System or Legacy UpgradesUpgrade/Install Throughout building Good 2016 4 15 10 2020 44473 SF 3 111183E1042Equipment & FurnishingsEquipmentDefibrillator (AED), Cabinet-MountedHealthcare Equipment Replace Throughout building Fair 6 10 3 2020 1 EA 1500 1500E2013Equipment & FurnishingsFurnishings Casework Countertop, Plastic Laminate Replace Kitchen Rm 313 Fair 11 15 3 2020 36 LF 50 1800 Areas of minor damage and wear.E2013Equipment & FurnishingsFurnishings Casework Cabinetry, Hardwood Standard Replace Kitchen Rm 313 Fair 16 20 3 2020 36 LF 300 10800G2021 Sitework Site ImprovementsParking LotsPavement, ConcreteReplace SiteFair1989 40 50 9 2020 4150 SF 937350G2031 Sitework Site ImprovementsSidewalkConcrete, Large AreasReplace SiteFair40 50 9 2020 3750 SF 933750G2031 Sitework Site ImprovementsSidewalkBrick/Masonry PaversReplace Main Entrance Poor29 302020 185 SF 336105Tile flatwork at the main entrance landing is heavily worn and weathered. Refinishing should be considered to restore aesthetics and integrity of the tile.Page 2 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Historic City HallInventory ReportUFC UFC L1Uniformat L2Component DescriptionAttributesCapacityAction DescriptionLocation Description ConditionYear in ServiceEffective AgeEUL RULFiscal Year ObservedQty. Unit Unit CostMarkup Factor (%)Markup Reason Total Cost MakeModelSerial NumberAsset TagComments 1/27/2021G2031 Sitework Site ImprovementsSidewalkConcrete, Small Areas/SectionsReplace SitePoor49 502020 500 SF 2010000Isolated areas of the concrete sidewalk are cracked and/or spalled.G2081 Sitework Site Improvements Irrigation System Drip System Replace Site Poor 18 20 1 2020 1500 SF 3 4500System appears to be partially functional. Heads are not distributing water uniformly to cover landscaped areas. Landscaping personnel on site indicated that significant hand watering is required due to issues with the system.Y1091 ADA ADA ADA MiscellaneousLevel III Study, Includes MeasurementsEvaluate/ReportThroughout building & siteNA -1 2020 1 EA 7500 7500Some areas of the facility were identified as having major or moderate accessibility issues. Bureau Veritas recommends a study be performed to take measurements, provide additional itemized details, research local requirements, and, if necessary, estimate the scope and cost of any required improvements. The cost of this study is included in the cost tables. Due to the lack of measurements and itemized findings at this point in time, the costs for any possible subsequent repairs or improvements are not currently included.Page 3 of 3SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C HISTORIC CITY HALL BUREAU VERITAS PROJECT: 144873.20R000-005.354 www.us.bureauveritas.com | p 800.733.0660 Appendix H: Observation Details Report SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 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8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C SAMPLEDocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Supplier Bureau Veritas Technical Assessment, LLC Location Owings Mills, MD Total Price 375,963.75$ Description $225,813.50 $0.00 included in basic services $15,000.00 AssetCalc is included in Basic services. Cost is dependent on existing City of Denton CMMS and software provider's policies and possible charges to upload data. $120,150.25 $15,000.00 Exhibit C‐ Contractor Rate Sheet Note Note Basic Services: On‐Going Maintenance Projects Facilities Renewal Projects Alternative Service #1: Financial Analysis Alternative Service #2: Provide an added fee to develop, install, and optimize software, systems, and procedures to provide the City of Denton with a means toupdate the data and continue using it for developing facilities maintenance, renewal, and adaptation backlog reduction plans. Alternative Service #4: Provide an added fee to develop, install, and optimize software, systems, and procedures to provide the City of Denton with a means to update the data and continue using it for developing facilities maintenance, renewal, and adaptation backlog reduction plans. Note Alternative Service #3: Provide an additional fee to accelerate the Facilities Condition Assessments for the Priority 1 buildings to a total duration of thirty (30) days from the schedule provided in Section VIII, Tab 8 used for the fee in Basic Service, assuming the fees for Alternative Services have been already accepted. Note DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C AssetCalc is included in Basic services. Cost is dependent on existing City of Denton CMMS and software provider's policies and possible charges to upload data. Note DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 15 of 21 Exhibit D Bidder's attention is directed to the insurance requirements below. It is highly recommended that bidders confer with their respective insurance carriers or brokers to determine in advance of Bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder may be disqualified from award of the contract. Upon bid award, all insurance requirements shall become contractual obligations, which the successful bidder shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of bid award, Contractor shall file with the Purchasing Department satisfactory certificates of insurance, containing the bid number and title of the project. Contractor may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, Contractors are strongly advised to make such requests prior to bid opening, since the insurance requirements may not be modified or waived after bid opening unless a written exception has been submitted with the bid. Contractor shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the Contract, or longer, if so noted:  Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- VII or better.  Any deductibles or self-insured retentions shall be declared in the bid proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees and volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.  Liability policies shall be endorsed to provide the following: DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 16 of 21  Name as additional insured the City of Denton, its Officials, Agents, Employees and volunteers.  That such insurance is primary to any other insurance available to the additional insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability.  Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers.  Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled before the expiration date.  Should any of the required insurance be provided under a claims-made form, Contractor shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered.  Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the Contractor shall either double the occurrence limits or obtain Owners and Contractors Protective Liability Insurance.  Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this Contract shall additionally comply with the following marked specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the Contract, or longer, if so noted: [X ] A. General Liability Insurance: General Liability insurance with combined single limits of not less than $1,000,000.00 shall be provided and maintained by the Contractor. The policy shall be written on an occurrence basis either in a single policy or in a combination of underlying and umbrella or excess policies. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 17 of 21 If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:  Coverage A shall include premises, operations, products, and completed operations, independent contractors, contractual liability covering this contract and broad form property damage coverage.  Coverage B shall include personal injury.  Coverage C, medical payments, is not required. If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and ISO Form GL 0404) is used, it shall include at least:  Bodily injury and Property Damage Liability for premises, operations, products and completed operations, independent contractors and property damage resulting from explosion, collapse or underground (XCU) exposures.  Broad form contractual liability (preferably by endorsement) covering this contract, personal injury liability and broad form property damage liability. [X] Automobile Liability Insurance: Contractor shall provide Commercial Automobile Liability insurance with Combined Single Limits (CSL) of not less than $500,000.00 either in a single policy or in a combination of basic and umbrella or excess policies. The policy will include bodily injury and property damage liability arising out of the operation, maintenance and use of all automobiles and mobile equipment used in conjunction with this contract. Satisfaction of the above requirement shall be in the form of a policy endorsement for:  any auto, or  all owned, hired and non-owned autos. [X] Workers’ Compensation Insurance Contractor shall purchase and maintain Worker's Compensation insurance which, in addition to meeting the minimum statutory requirements for issuance of such insurance, has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each employee, and a $500,000 policy limit for occupational disease. The City need not be named as an "Additional Insured" but the insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for any work performed for the City by the Named Insured. For building or construction projects, the Contractor shall comply with the provisions of Attachment 1 in accordance with DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 18 of 21 §406.096 of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's Compensation Commission (TWCC). [ ] Owner's and Contractor's Protective Liability Insurance The Contractor shall obtain, pay for and maintain at all times during the prosecution of the work under this contract, an Owner's and Contractor's Protective Liability insurance policy naming the City as insured for property damage and bodily injury which may arise in the prosecution of the work or Contractor's operations under this contract. Coverage shall be on an "occurrence" basis, and the policy shall be issued by the same insurance company that carries the Contractor's liability insurance. Policy limits will be at least combined bodily injury and property damage per occurrence with a aggregate. [X] Professional Liability Insurance Professional liability insurance with limits not less than $1,000,000 per claim with respect to negligent acts, errors or omissions in connection with professional services is required under this Agreement. [ ] Builders' Risk Insurance Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be provided. Such policy shall include as "Named Insured" the City of Denton and all subcontractors as their interests may appear. [ ] Commercial Crime Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside the premises, burglary of the premises, and employee fidelity. The employee fidelity portion of this coverage should be written on a “blanket” basis to cover all employees, including new hires. This type insurance should be required if the contractor has access to City funds. Limits of not less than each occurrence are required. [ ] Additional Insurance Other insurance may be required on an individual basis for extra hazardous contracts and specific service agreements. If such additional insurance is required for a specific contract, that requirement will be described in the "Specific Conditions" of the contract specifications. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 19 of 21 ATTACHMENT 1 [ ] Workers’ Compensation Coverage for Building or Construction Projects for Governmental Entities A. Definitions: Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate of authority to self-insure issued by the commission, or a coverage agreement (TWCC-81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the contractor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractor" in §406.096) - includes all persons or entities performing all or part of the services the contractor has undertaken to perform on the project, regardless of whether that person contracted directly with the contractor and regardless of whether that person has employees. This includes, without limitation, independent contractors, subcontractors, leasing companies, motor carriers, owner-operators, employees of any such entity, or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery of portable toilets. B. The contractor shall provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any overage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the Contractor providing services on the project, for the duration of the project. C. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. If the coverage period shown on the contractor's current certificate of coverage ends during the duration of the project, the contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The contractor shall obtain from each person providing services on a project, and provide to the governmental entity: DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 20 of 21 1) a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file certificates of coverage showing coverage for all persons providing services on the project; and 2) no later than seven days after receipt by the contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. F. The contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. G. The contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the contractor knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project. H. The contractor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation Commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and report lack of coverage. I. The contractor shall contractually require each person with whom it contracts to provide services on a project, to: 1) provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreements, which meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all of its employees providing services on the project, for the duration of the project; 2) provide to the contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; 3) provide the contractor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project; 4) obtain from each other person with whom it contracts, and provide to the contractor: a) certificate of coverage, prior to the other person beginning work on the project; and b) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C City of Denton, Texas Contract 7886 Standard Agreement for Engineering Related Design Services Revised Date: 9/11/18 Page 21 of 21 5) retain all required certificates of coverage on file for the duration of the project and for one year thereafter; 6) notify the governmental entity in writing by certified mail or personal delivery, within 10 days after the person knew or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 7) Contractually require each person with whom it contracts, to perform as required by paragraphs (1) - (7), with the certificates of coverage to be provided to the person for whom they are providing services. J. By signing this contract or providing or causing to be provided a certificate of coverage, the contractor is representing to the governmental entity that all employees of the contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier or, in the case of a self- insured, with the commission's Division of Self-Insurance Regulation. Providing false or misleading information may subject the contractor to administrative penalties, criminal penalties, civil penalties, or other civil actions. K. The contractor’s failure to comply with any of these provisions is a breach of contract by the contractor which entitles the governmental entity to declare the contract void if the contractor does not remedy the breach within ten days after receipt of notice of breach from the governmental entity. DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A.Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B.Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officernamed in this section AND the taxable income is not received from the local governmental entity? Yes No C.Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as anofficer or director, or holds an ownership of one percent or more? Yes No D.Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date 12/20/2021 Exhibit E DocuSign Envelope ID: 8956A5DF-FDA3-4590-A802-DF4F9192387C Bureau Veritas Technical Assessments LLC Certificate Of Completion Envelope Id: 8956A5DFFDA34590A802DF4F9192387C Status: Completed Subject: Please DocuSign: City Council Contract 7886 Facility Condition Assessment Source Envelope: Document Pages: 209 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 1/26/2022 4:22:17 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian christa.christian@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 1/26/2022 4:35:36 PM Viewed: 1/26/2022 4:39:06 PM Signed: 1/26/2022 4:39:26 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 1/26/2022 4:39:33 PM Viewed: 1/27/2022 8:07:37 AM Signed: 1/27/2022 8:08:40 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Catherine Clifton, Interim City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.4.45.235 Sent: 1/27/2022 8:08:47 AM Viewed: 1/27/2022 8:41:20 AM Signed: 1/27/2022 8:49:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeff Fox jeff.fox@bureauveritas.com Sr. Vice President Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 71.68.196.148 Sent: 1/27/2022 8:49:43 AM Viewed: 1/28/2022 7:51:06 AM Signed: 1/28/2022 7:53:10 AM Electronic Record and Signature Disclosure: Accepted: 1/28/2022 7:51:06 AM ID: c94bd936-5f17-4529-869a-bdbed5627c7e Signer Events Signature Timestamp Scott Gray scott.gray@cityofdenton.com Director - Airport & Facilities x Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.38.255.16 Sent: 1/28/2022 7:53:16 AM Viewed: 1/28/2022 7:54:00 AM Signed: 1/28/2022 7:54:20 AM Electronic Record and Signature Disclosure: Accepted: 1/28/2022 7:54:00 AM ID: ed8a37ce-22ed-4ed7-91fa-4c0fdebe9dd7 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 1/28/2022 7:54:26 AM Viewed: 2/16/2022 7:58:18 AM Signed: 2/16/2022 7:58:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/16/2022 7:58:44 AM Viewed: 2/16/2022 8:02:11 AM Signed: 2/16/2022 8:02:17 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/16/2022 8:02:23 AM Resent: 2/16/2022 1:15:36 PM Viewed: 2/16/2022 1:17:27 PM Signed: 2/16/2022 1:17:59 PM Electronic Record and Signature Disclosure: Accepted: 2/16/2022 1:11:24 PM ID: c2a7e772-c791-49a5-8c9b-08d536354cf5 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Contract Administrator City of Denton Security Level: Email, Account Authentication (None) Sent: 1/26/2022 4:39:33 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 1/28/2022 7:54:26 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 2/16/2022 1:18:06 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marissa Barrett marissa.barrett@cityofdenton.com Management Analyst City of Denton Security Level: Email, Account Authentication (None) Sent: 2/16/2022 1:18:08 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 1/26/2022 4:35:37 PM Certified Delivered Security Checked 2/16/2022 1:17:27 PM Signing Complete Security Checked 2/16/2022 1:17:59 PM Completed Security Checked 2/16/2022 1:18:08 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Jeff Fox, Scott Gray, Rosa Rios How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.