Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with McNeilus Financial, Inc., dba McNeilus Truck and
Manufacturing Co through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative
Purchasing Program Contract Number # RH08-20, for the purchase of one (1) McNeilus Front Load
Commercial Refuse Body Front Load truck, including mounting and repainting of the truck cab for the
Solid Waste Department; and providing an effective date (File 7912 – awarded to McNeilus Financial, Inc.,
dba McNeilus Truck and Manufacturing Co, in the not-to-exceed amount of $133,256.00).
INFORMATION/BACKGROUND
This request is for the purchase of one (1) McNeilus Front Load Commercial Refuse Body for the Solid
Waste Department. The total cost of $133,256 includes a new McNeilus commercial front load body,
delivered to the McNeilus shop in Hutchins Texas where the body will be mounted on an existing City
refuse truck chassis.
The department currently operates a 2018 model Peterbilt with a DaDee Company manufactured front load
body that needs replacing. The truck chassis has low mileage (under 31,000 miles) however, the body needs
replacement due to maintenance and repair issues causing excessive downtime. Fleet Services found this
body type to be poorly designed and deficient in terms of reliability and longevity. The DaDee
Manufacturing Company was subsequently sold, and this model front-load body is no longer in production,
making parts availability for future repairs even more challenging when trying to maintain this truck for
several more years.
Fleet Services received quotes from (3) three different manufacturers of front-load refuse truck bodies.
McNeilus Truck and Manufacturing Company provided the lowest overall project cost. The removal and
disposal of the current front load body, repainting of the existing 2018 model 520 truck cab (white to match)
and installation of the new McNeilus body will cost an additional $9,942.77.
The cost of replacing this refuse truck to include a new chassis is estimated at $345,000. The proposed
remount option would save more than $201,800 over the replacement of the entire truck and reduce the
process by 6 to 12 months.
Pricing obtained through the H-GAC Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 6, 1995, Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
RECOMMENDATION
Award a contract with McNeilus Financial, Inc., dba McNeilus Truck and Manufacturing Co, for the
purchase of one (1) McNeilus Front Load Commercial Refuse Body Front Load truck including mounting
and repainting of the truck cab for the Solid Waste Department, in a not-to-exceed amount of $133,256.
Due to the rise in Covid19 cases, the Public Utilities Board (PUB) postponed the meeting in January 2022.
Procurement Staff met with the Chair and determined which items could go to Council first due to timing.
PRINCIPAL PLACE OF BUSINESS
McNeilus Financial, Inc., dba McNeilus Truck and Manufacturing Co
Hutchins, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 210 days after receipt of order. This HGAC contract expires on July
31, 2022.
FISCAL INFORMATION
These items will be funded from Solid Waste Vehicle Replace Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Price Comparison
Exhibit 3: Quote
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.