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Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance ACM: David Gaines DATE: February 15, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Elizabeth Akamatsu Fenci, for art design and production services for the public art sculpture installation to be located at the Bonnie Brae Roundabout for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 7865 – awarded to Elizabeth Akamatsu Fenci, in the not-to-exceed amount of $50,000.00). The Public Art Committee recommends approval (6 - 1). INFORMATION/BACKGROUND The Bonnie Brae roundabout is located at the intersection of North Bonnie Brae Street and Scripture Street. The space at the center of the roundabout is sized to accommodate a sculpture that will be fully visible from all directions into the intersection. An artist call for proposals was completed on December 10, 2021, with three proposals received, evaluated, and scored by the subcommittee comprised of Lane, Buie, and Chamberlin. The proposed art installation requires yearly cleaning, taking an estimated two hours of staff time in addition to any potential vandalism that may occur. The estimated cost is $1,000.00 per year including labor, cleaning, and any potential vandalism repairs costs. Additional energy costs may be incurred if external lighting is installed for the sculpture. Request for Proposals was sent to 8 prospective suppliers of this item, including one (1) Denton firm. In addition, specifications were placed on the Procurement and Compliance website for prospective suppliers to download and advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals were evaluated based upon published criteria including artist merit and technical expertise, ability to successfully execute innovative public art projects, ability to execute a project on time and within budget, and expressed interest in creating public artwork. Based upon this evaluation, Elizabeth Akamatsu Fenci was ranked the highest and determined to be the best value for the City. NIGP Code Used for Solicitation: 993 - (Service Only) - Artist Notifications sent for Solicitation sent in IonWave: 8 Number of Suppliers that viewed Solicitation in IonWave: 12 HUB-Historically Underutilized Business Invitations sent out: 1 SBE-Small Business Enterprise Invitations sent out: 2 Responses from Solicitation: 2 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On February 3, 2022, the Public Art Committee (PAC) recommended artist Elizabeth Akamatsu Fenci, for art design and production services for the public art sculpture installation to be located at the Bonnie Brae Roundabout (6-1). RECOMMENDATION Award a contract with Elizabeth Akamatsu Fenci, for art design and production services for the public art sculpture installation to be located at the Bonnie Brae Roundabout for the Parks and Recreation Department, in a not-to-exceed amount of $50,000. ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval with a completion date within six months. FISCAL INFORMATION These services will be funded from General Obligation Bonds dedicated to Public Art. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Gary Packan, 940-349-7460. Legal point of contact: Marcella Lunn at 940-349-8333.