Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 15, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal cooperation,
authorizing the City Manager to execute a contract with North Rock Construction, LLC, for construction
of the outdoor tennis courts at North Lakes Park for the Parks and Recreation Department; providing for
the expenditure of funds therefore; and providing an effective date (RFP 7716-02 – awarded to North Rock
Construction, LLC, in the not-to-exceed amount of $5,197,486.53).
INFORMATION/BACKGROUND
In 2014, Denton voters approved a bond program that included park improvements. Proposition 4 of the
2014 Bond included a new tennis center for North Lake Park consisting of twelve (12) full-size tennis
courts. In addition to the twelve (12) tennis courts, this contract also includes the construction of eight (8)
pickleball courts.
On October 21, 2018, City Council approved a Professional Service Agreement with Bates & Martin
Architects LLC for the design of the North Lakes Tennis Courts for the Parks and Recreation Department.
The design was completed in June of 2021, and the City of Denton permit was approved in July of 2021.
On January 25, 2022, Council approved an amendment to the City’s FY 2021-22 Capital Improvement
Budget to increase appropriations by $1,301,305 for expenses related to the construction of the North Lakes
Park Tennis Center. The information included in the AIS on January 25, 2022, reflected the original bid
from North Rock Construction, since then a Best and Final Offer (BAFO) was conducted, which resulted
in an additional project savings of $13,026.27.
Category Bid BAFO BAFO Savings
Courts 1-10 Lump Sum Base Amount 4,007,550.91
3,997,532.03
10,018.88
Alternate 1 - Tennis Courts 11-12 312,287.52 311,506.80 780.72
Alternate 2 - North Pickleball Courts 1-4 240,073.54 239,473.36 600.18
Alternate 3 - South Pickleball Courts 5-8 176,917.85 176,475.56 442.29
Total: $4,736,829.82 $ 4,724,987.75 $ 11,842.07
Contingency - 10%: 473,682.98 472,498.78 1,184.20
Contract Total: $5,210,512.80 $ 5,197,486.53 $ 13,026.27
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
This project has a total estimated cost of $5,197,486.53. This estimate includes a $4,724,987.75 total base
bid amount and a contingency of $472,498.78. A ten (10) percent contingency allowance, if any, is for the
sole use of the City and will be subject to written authorization by the City’s Project Manager and Program
Manager
Request for Proposals was sent to 635 prospective suppliers. In addition, specifications were placed on the
Procurement and Compliance website for prospective suppliers to download and advertised in the local
newspaper. Two (2) proposals were received, references were checked, and proposals were evaluated based
upon published criteria including key personnel, quality, schedule, safety, and price. Best and Final Offers
(BAFO) were requested from the top firm. Based upon this evaluation, North Rock Construction, LLC was
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 912 - (Service Only) - Construction
Services, General (Incl. Maintenance
and Repair Services)
Notifications sent for Solicitation sent in IonWave: 635
Number of Suppliers that viewed Solicitation in IonWave: 13
HUB-Historically Underutilized Business Invitations sent out: 67
SBE-Small Business Enterprise Invitations sent out: 234
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with North Rock Construction, LLC, for construction of the outdoor tennis courts at North
Lakes Park for the Parks and Recreation Department, in a not-to-exceed amount of $5,197,486.53.
PRINCIPAL PLACE OF BUSINESS
North Rock Construction, LLC
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 240 days.
FISCAL INFORMATION
This project will be funded with Certificates of Obligation and General Obligation Bonds account
400247470.1360.40100. Requisition #154582 has been entered into the Purchasing software system in the
amount of $4,724,987.75. The budgeted amount for this item is $5,197,486.53.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Gary Packan, 940-349-7460.
Legal point of contact: Marcella Lunn at 940-349-8333.