Exhibit 1 - Agenda Information Sheet
City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Duryea Moving & Storage, Inc., for packing and
moving services for the Facilities Management Department; providing for the expenditure of funds therefor;
and providing an effective date (RFP 7864 – awarded to Duryea Moving & Storage, Inc., for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $500,000.00).
INFORMATION/BACKGROUND
To effectively manage and prioritize work requests Facilities staff will utilize support services to complete
work requests including office moves, library book moves, relocating and staging items for auction, and
upcoming projects. Moving and packing services have previously been solicited on an as-needed basis.
Over the past several years the City has utilized several different vendors with varying degrees of success,
economic rates, risk management, and customer satisfaction. Initiating a City-wide approach will provide
the best value to the City. Additionally, the contract will maximize responsiveness, minimize staff time,
and align with state procurement methods.
There is a significant move scheduled for the Police Department Headquarters and Substation projects. All
Police Department staff will have to move from their current location to the newly renovated Headquarters
and Substation. Moving staff out of the old Headquarters space cost over $100,000. Facilities Management
also anticipates the staff at the Service Center moving to a temporary or new location(s) pending the Facility
Condition Assessment and Facility Master Plan. There are also discussions regarding the Electric
Department Complex and the potential need for moving services. Facilities Management is anticipating
$100,000 - $150,000 in at least two (2) years of the contract, with $75,000 - $100,000 in the remaining
three years.
Request for Proposals was sent to 849 prospective suppliers, including 74 Denton firms. In addition,
specifications were placed on the Procurement and Compliance website for prospective suppliers to
download and advertised in the local newspaper. Two (2) proposals were received, references were checked,
and proposals were evaluated based upon published criteria including compliance with specifications,
probable performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based
upon this evaluation, Duryea Moving & Storage, Inc. was ranked the highest and determined to be the best
value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 910, 958, and 961
Notifications sent for Solicitation sent in IonWave: 849
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 82
SBE-Small Business Enterprise Invitations sent out: 390
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Duryea Moving & Storage, Inc., for packing and moving services for the Facilities
Management Department, in a one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $500,000.
SUSTAINABILITY MEASURES
Duryea Moving & Storage utilizes reusable mobile carts to reduce the number of single-use cardboard
boxes.
PRINCIPAL PLACE OF BUSINESS
Duryea Moving & Storage, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.