Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Mac Haik Dodge Chrysler Jeep, which is an
authorized distributor for Frazer LTD, through the Houston-Galveston Area Council of Governments (H-
GAC) Cooperative Purchasing Program Contract Number AM10-20, for the purchase of one (1) 2022
Dodge Ram 5500 with 14 foot Frazer Medic body for the Fire Department; and providing an effective date
(File 7934 – awarded to Mac Haik Dodge Chrysler Jeep, in the not-to-exceed amount of $256,179.00).
INFORMATION/BACKGROUND
The acquisition of new Medics (ambulances) is accomplished through the coordinated efforts of Fleet
Services and Fire Department staff to ensure emergency vehicles and equipment are acquired and replaced
in a timely manner. Efficient replacement enhances the safe and efficient response capability of the Denton
Fire Department.
The Denton Fire Department has standardized the fleet of medics to use Frazer Ltd. manufacturing modules.
Standardization creates efficiencies with service, maintenance, and parts supplies which are available
factory direct through Frazer Ltd., Houston, Texas. Mac Haik Dodge Chrysler Jeep submitted a quote on
HGAC contract AM 10-20 for one (1) 2022 model Dodge 5500 chassis with new 14’ Frazer medic module
for $243,980.
The new medic will enter frontline service as M6, a replacement for FD1775. This unit will enter reserve
status as a shared resource between stations as needed. Reserve medic FD1502 has reached the end of its
useful life and will be auctioned after the arrival of the new medic.
All Denton Fire Department medics have an estimated life of 4-years in frontline service and 3-years as a
reserve unit for a combined total of approximately 8,000 hours of service. FD1503 currently has more than
7,700 hours and 14.8 total replacement points on a 15-point scale. By the time the new medic is placed in
service, this unit will have met or exceeded all replacement criteria.
The cost of additional equipment and supplies required to outfit this medic is estimated at $190,000, which
will be purchased through existing contracts procured by the fire department, with the total cost of this
project estimated at $446,179.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Project Description Estimated Expenditure
2022 Dodge Ram w/Frazer Medic Module $243,980
5% contingency to cover potential price increase $12,199
Total: $256,179
Pricing obtained through the H-GAC Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 6, 1995, Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
RECOMMENDATION
Award a contract with Mac Haik Dodge Chrysler Jeep, for the purchase of one (1) 2022 Dodge Ram 5500
with 14-foot Frazer Medic body for the Fire Department, in a not-to-exceed amount of $256,179.
PRINCIPAL PLACE OF BUSINESS
Mac Haik Dodge Chrysler Jeep
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 260 days after receipt of order.
FISCAL INFORMATION
This item will be funded from Certificate of Obligation Bond Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.