Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with East Texas Mack Sales, LLC dba B&C Body
Company, through the Houston-Galveston Area Council of Governments (H-GAC) Cooperative
Purchasing Program Contract Number TR11-18, for the purchase of two (2) 45 foot Aluminum Live Floor
trailers for the Solid Waste Department; and providing an effective date (File 7883 – awarded to East Texas
Mack Sales, LLC dba B&C Body Company, in the not-to-exceed amount of $241,670.00).
INFORMATION/BACKGROUND
This request is for the purchase of two (2) Aluminum Live Floor Trailers for the Solid Waste Department.
The trailers are 45’ in length by 96” in width by 100” in height yielding a 101 cubic yard capacity. They
will include a roof tarping system for debris control during transport.
Both trailers are fleet additions that were approved in the FY21/22 budget. The trailers will be used to
transport refuse materials from the new Public Disposal Facility (PDF) to the working face of the Landfill.
The goal of the program is to keep the public a safe distance from the working face and reduce the number
of times the refuse has to be handled. The new facility allows for the public to dump in a designated
controlled environment and then the refuse is simply pushed into the trailers, tarped, transported to the
working face, and dumped.
Quotes were requested from several trailer manufacturers. B & C Body Company provided the only quote
on an existing purchasing cooperative contract, HGAC Contract# TR11-18. The quote is for a J & J Trailer
brand manufactured by Somerset Welding & Steel. The City has purchased and operated J & J model trailers
in the past for various operations.
Project Description Estimated Expenditure
Two (2) Aluminum Live Floor Trailers 230,170
5% (approx.) contingency to cover potential price increase 11,500
Total $241,670
Pricing obtained through the H-GAC Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 6, 1995, Council approved the interlocal agreement with the H-GAC Cooperative Purchasing
Network (Ordinance 1995-107).
On February 28, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with East Texas Mack Sales, LLC dba B&C Body Company, for the purchase of two (2)
45-foot Aluminum Live Floor trailers for the Solid Waste Department, in a not-to-exceed amount of
$241,670.
PRINCIPAL PLACE OF BUSINESS
East Texas Mack Sales, LLC dba B&C Body Company
Ft Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur within 180 days after receipt of the purchase order.
This HGAC contract expires on July 31, 2022.
FISCAL INFORMATION
These items will be funded from Solid Waste Vehicle Replacement Funds.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: LLC Members
Exhibit 4: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Terry Kader, 940-349-8729.
Legal point of contact: Marcella Lunn at 940-349-8333.