Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 1, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with 4Imprint, Inc., through Choice Partners, a division
of Harris County Department of Education (HCDE) Purchasing Network Contract Nos. 20/046SG-01 &
20/048SG-01-3561, for procurement fulfillment of Awards, Apparel, Screen Printing & Embroidery, and
Promotional and Commemorative Items related to products for the City of Denton; providing for the
expenditure of funds therefor; and providing an effective date (File 7921 – awarded to 4Imprint, Inc., in the
three (3) year not-to-exceed amount of $475,000.00).
INFORMATION/BACKGROUND
The proposed contract is for promotional items purchased by various City departments for public
engagement events throughout the year. 4Imprint offers dedicated industry experts who can work with the
city directly on promotional items through the Choice Partners Cooperative Purchasing contract. 4Imprint
has guaranteed low prices, a one-time setup fee, 10% discounts, and more. Departments that primarily
utilize these services include Animal Services, Customer Service, Electric, Environmental Services,
Facilities, Fire, Human Resources, Library, Parks, Police, Procurement, Public Works, Solid Waste,
Sustainability, Technology Services, and Water Utilities.
Product List:
• Branded Apparel
• Drinkware
• Stationery
• Writing Tools
• Wellness & Safety
• Swag Bags
• Novelties and Souvenirs
• Clocks and Calendars
• Awards
• Technology & Computer Accessories
• Embroidery & Screen-printing
City Department Estimated 3-yr
Expenditure Promotional Item Breakdown
Capital Projects $15,000 Clothing, technology, bags, etc.
Community Development $3,000 Calendars, stress balls, & pens
Customer Service $6,000 Pens, notepads, & stress balls
Electric $9,000
Replication Toy Bucket trucks for Safety Event
$1,500, employee appreciation, & public power
week
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Facilities $15,000 Magnets for marking HVAC filter placement &
QR codes
Fire $18,000
Branded Items (pens, trinkets handouts) for
recruiting $3k & NFPA, Sparky the Fire Dog, etc.
$3k
Human Resources $25,500
Promotional items for job fairs, recruiting events,
hiring expos, etc. ($3k), Service award lapel pins,
certificates, & folders ($5,500)
Library $12,000
Packable picnic mats for Jazz Fest & Cinco de
Mayo festival, coffee mug tumbler cups, insulated
lunch totes for business/Chamber & adult
outreach events, various bags/totes, sunglasses,
chip clips, & notepads with pens for Outreach
Program, Senior Center, STEAM & Story Time
events.
Parks $45,000
Sunglasses, chip clips, water bottles, tattoos,
ceramic mugs, fitness towels, cups, silicone
straws, koozies, multi-tools, dog poop bags,
wildflower seed paper bookmarks, bike multi-
tools & bike safety lights for Disc Golf Opening,
Dog Park Openings, Tree Giveaway & Mountain
Bike Trail Event
Police $21,000
PD-Badge stickers, lanyards, tissues, pens, rubber
duckies, cups, note pad covers, stress balls, small
toys & string bags. Mental Health Dept. - Stickers,
pens, tissue packs, stress balls for NAMI Walks
event, Suicide Vigil, & National Night Out
Procurement &
Compliance $9,000 Pens, notepads, highlighters & stress balls for
vendor fairs.
Tech Services $3,000
Webcam covers, mousepads, toothbrush, snap-in
cord organizer, challenge coins, badge holders &
lanyards
Environmental Services &
Sustainability $70,000
Sustainable Schools-Banners, yard signs, tape
measures, silicone straws, phone stand case,
drawstring bags, hand sanitizer, earth stress balls,
stickers, & magnets. ($9,960.50) Internal
Sustainability-pen holders & coffee cups
($3,950), Conversation Items-Tire gauge
keychains & rain gauge ($3,385) Sustainability-
Pens, clips, silicone straws, recycle bins, jar
openers & lunch containers ($5,408) Outreaches
& Community Events-Denton sustainable
Schools, apartment outreach, national night out,
air quality action week, fix a leak week And all of
the workshops we hope to bring back soon.
Solid Waste $13,000 Door hangers, grease scrapers, grease disposal
bags, doggie potty bags & frisbees
Water Utilities $100,000
Water Utilities is a combination of two Water Plants, one
Reclamation plant, field services, and administration.
The Department of Water Utilities has several events
throughout the year we are interested in supporting. The
following list is not intended to be comprehensive: Job
fairs $2,000, Science Fairs $2,000, Get Into-Water
$2,000, Drinking Water Week $6,000, Day without water
$1,500, National Public Works Week $ 3,000, National
Night Out $4,000, Jazz Fest $5,000, State of the City
$4,500, and Plant tours (happens all year long) $3,000.
Examples of items that will be purchased for the public
events: Pens, pencils, pamphlets, informational magnets,
reusable water bottles, collapsed dog bowls, doggy bags
with holders (in the shape of a hydrant), temporary
tattoos, slap bracelets, pop sockets, pop its, stress balls (in
water droplet form, etc.) stickers, coasters, shirts,
drinkware for staff and council members, Buster
backflow coloring books, crayons, buttons, hand
sanitizers, kid-friendly hard hats, first aid kits, reusable
bags/totes.
Streets & Public Works $3,000 Booth items for recruitment events for field staff,
high school & community college job fairs.
Subtotal: $367,500
Contingency $107,500
Total Estimated Contract $475,000
Pricing obtained through the Choice Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 17, 2010, Council approved the interlocal agreement with the Harris County Department of
Education Cooperative Purchasing Network (Ordinance 2010-190).
On February 28, 2022, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with 4Imprint, Inc., for procurement fulfillment of Awards, Apparel, Screen Printing &
Embroidery, and Promotional and Commemorative Items related to products for the City of Denton, in a
three (3) year not-to-exceed amount of $475,000.
PRINCIPAL PLACE OF BUSINESS
4Imprint, Inc.
Oshkosh, WI
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract. Choice Partners will expire on July 20, 2025. Staff will follow up with
Choice Partners at that time to confirm that the contract will be renewed for an additional time period. If
the contract is not renewed, this item will automatically expire, and a new contract will be awarded.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Lori Hewell, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8339.