Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 22, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, for the
approval of a pre-qualified professional services list for construction inspection and construction
management services for various Capital Investment Projects within the City of Denton; providing for the
expenditure of funds therefor; and providing an effective date (RFQ 7894 – for two (2) years, with the
option for one (1) additional one (1) year extension, in the total three (3) year term).
INFORMATION/BACKGROUND
The proposed contract intends to supplement current staffing levels, provide specialty item experience, and
reduce staff time within Public Works, a division within the Capital Projects Department. On January 13,
2022, an RFQ was advertised for two separate services which were Construction Management and
Construction Inspection services. Statements of Qualifications (SOQs) were received from 13 consultants
before the submittal deadline of February 1, 2022.
The RFQ process involved the review of the 13 SOQs and the scoring of each consultant for the categories
submitted. This process ensures that all consultants are reviewed fairly and based on criteria spelled out to
each consultant in the original RFQ.
The goal of the City of Denton’s pre-qualified Construction Management and Inspections Services list is to
provide a list of approved consultants from which the Public Works Inspections Division can choose to
supplement staffing levels or provide specialty services that the City’s personnel could not otherwise
provide. A ranking of the pre-qualified vendors in the required service will be performed for every project
using the list on an as-needed basis. The City will then negotiate scope and price with the highest-ranked
consultant. If the City and the firm cannot agree on the overall amount, the City moves on to the next firm
to gain the best possible contract for the City and the project.
Any consultant that was pre-qualified under the RFQ is eligible to receive contracts for services that would
go through the normal negotiation process, including City Council and Public Utilities Board consideration
(where applicable). It is intended that this method of qualifying consultants for current and future services
will be repeated every three (3) years and is eligible for use by any City of Denton departments and divisions
when these services are required.
Requests for Qualifications was sent to 864 prospective suppliers, including 66 Denton firms, of this item.
In addition, specifications were placed on the Procurement and Compliance website for prospective
suppliers to download and advertised in the local newspaper. Thirteen (13) statement of qualifications were
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
received and evaluated based upon published criteria. All firms scoring 80 or higher in a given category were
placed on the pre-qualified list for that respective category. The evaluation team is recommending the approval
of five (5) qualified firms for the construction inspection category and four (4) qualified firms for the
construction management category.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 864
Number of Suppliers that viewed Solicitation in IonWave: 42
HUB-Historically Underutilized Business Invitations sent out: 82
SBE-Small Business Enterprise Invitations sent out: 314
Responses from Solicitation: 13
RECOMMENDATION
Recommend approval of a pre-qualified professional services list for construction inspection and construction
management services within the City of Denton for various capital investment projects.
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional one (1) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be negotiated
with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.