Exhibit 1 - Agenda Information Sheeton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: March 22, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Team Marathon Fitness, Inc., through the Buy
Board Cooperative Purchasing Network Contracts # 583-19 and 665-22, for commercial grade fitness
equipment for the Parks, Fire, and Police Departments; providing for the expenditure of funds therefor; and
providing an effective date (File 7943 – awarded to Team Marathon Fitness, Inc., in the not-to-exceed
amount of $275,000.00).
INFORMATION/BACKGROUND
The proposed contract includes commercial-grade treadmills, exercise bikes, elliptical trainers, stair
climbers, strength training equipment, free weights, and outdoor exercise equipment. This contract can also
be used for installation and repair services for exercise equipment. This contract will be used to buy
equipment by the parks department recreation centers, fire stations, and police headquarters and substation.
Department Amount
Parks $75,000.00
Fire $42,000.00
Police $125,000.00
Contingency for additional services $33,000.00
Total: $275,000.00
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. Instead of
competitive bidding, items and services may be purchased through such agreements as the agreements have
already been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined
purchasing usage of these entities was utilized to realize competitive pricing and reduced administrative
costs of individual bidding.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Team Marathon Fitness, Inc., for commercial grade fitness equipment for the Parks,
Fire, and Police Departments, in a not-to-exceed amount of $275,000.
PRINCIPAL PLACE OF BUSINESS
Team Marathon Fitness, Inc.
Sugarland, TX
ESTIMATED SCHEDULE OF PROJECT
Buy Board Contract number 583-19 expires on March 31, 2022, & 665-22 expires on March 31, 2025.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Christine Taylor, 940-349-7100.
Legal point of contact: Marcella Lunn at 940-349-8333.