7907 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
RFQ 7907
Not Applicable
Erica Garcia
Delinquent Tax Collection Services
MARCH 22, 2025
MARCH 22, 2022
22-564
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 1 of 12
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTING SERVICES
FILE 7907
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT (the “Agreement”) is made and entered into on
________________________, by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called “OWNER” and Sawko & Burroughs, P.C, with its corporate
office at 1172 Bent Oaks, Denton, TX 76210 , hereinafter called “CONSULTANT,” acting
herein, by and through their duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
CONSULTANT AS INDEPENDENT CONTRACTOR
The OWNER has selected CONSULTANT on the basis of demonstrated competence and
qualifications to perform the services herein described for a fair and reasonable price pursuant to
Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the
CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER
will not assert control over the day-to-day operations of the CONSULTANT. The
CONSULTANT is customarily engaged to provide services as described herein independently
and on a nonexclusive basis in the course of its business. This Agreement does not in any way
constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby
agrees to perform the services described herein based on the skills required for the scope of work
in connection with the Project as stated in the sections to follow, with diligence and in
accordance with the highest professional standards customarily obtained for such services in the
State of Texas. The professional services set out herein are in connection with the following
described project:
The Project shall include, without limitation, Delinquent Tax Collection Services, as
described in Exhibit A, which is on file at the purchasing office and incorporated herein
(the “Project”).
ARTICLE II
SCOPE OF BASIC SERVICES
The CONSULTANT shall perform the following services in a professional manner:
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
03/22/2022
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 2 of 12
A. The CONSULTANT shall perform all those services as necessary and as described in the
OWNER’s RFQ 7907 – Delinquent Tax Collection Services which is on file at the
purchasing office and made a part hereof as Exhibit A as if written word for word herein.
B. To perform all those services set forth in the proposal, which proposal is attached hereto
and made a part hereof as Exhibit B as if written word for word herein.
C. CONSULTANT shall perform all those services set forth in individual task orders, as
described in Exhibit B, which shall be attached to this Agreement and made a part
hereof.
D. If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms
and conditions of the attached exhibits or task orders.
ARTICLE III
ADDITIONAL SERVICES
Additional services to be performed by the CONSULTANT, if authorized by the
OWNER, which are not included in the above-described Basic Services, may be negotiated as
needed, per rates included in Exhibit B.
A. Preparing applications and supporting documents for government grants, loans, or
planning advances and providing data for detailed applications.
B. Preparing data and reports for assistance to OWNER in preparation for hearings before
regulatory agencies, courts, arbitration panels or mediator, giving testimony, personally or
by deposition, and preparations therefore before any regulatory agency, court, arbitration
panel or mediator.
C. Assisting OWNER in preparing for, or appearing at litigation, mediation, arbitration,
dispute review boards, or other legal and/or administrative proceedings in the defense or
prosecution of claims disputes with Contractor(s).
D. Assisting OWNER in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this AGREEMENT. Such services, if any, shall
be furnished by CONSULTANT on a fee basis negotiated by the respective parties outside
of and in addition to this AGREEMENT.
E. Preparing statements for invoicing or other documentation for billing other than for the
standard invoice for services attached to this professional services agreement.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 3 of 12
ARTICLE IV
TIME OF COMPLETION
CONSULTANT is authorized to commence work under this contract upon execution of this
AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt
and continuous manner, so as to not delay the completion of the Project in accordance with the
schedules as described in Exhibit B. The contract shall remain effective for a three (3) year
period. At the sole option of the City of Denton, The Contract may be further extended as
needed, not to exceed a total of twelve (12) months, which may reasonably be required for the
completion of the Project, acceptance by an authorized representative of the OWNER,
exhaustion of authorized funds, or termination as provided in this Agreement, whichever occurs
first.
ARTICLE V
COMPENSATION
A. COMPENSATION TERMS:
1. “Subcontract Expense” is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services related to this agreement.
2. “Direct Non-Labor Expense” is defined as that expense for any assignment
incurred by the CONSULTANT for supplies, transportation and equipment,
travel, communications, subsistence, and lodging away from home, and similar
incidental expenses in connection with that assignment.
B. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for
services and expenses within thirty (30) days after receipt of the CONSULTANT’s
undisputed statement thereof, the amounts due the CONSULTANT will be paid interest
in accordance with the Texas Government Code 2251.025. Additionally, the
CONSULTANT may, after giving seven (7) days’ written notice to the OWNER,
suspend services under this Agreement until the CONSULTANT has been paid in full all
amounts due for services, expenses, and charges. Nothing herein shall require the
OWNER to pay the late charge if the OWNER reasonably determines that the work is
unsatisfactory, in accordance with this Article V, “Compensation,” there is a bona fide
dispute concerning the amount due, or the invoice was not mailed to the address or in the
form as described in this Agreement. The OWNER will notify CONSULTANT of any
disputes within twenty-one (21) days of receipt of the invoice.
C. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215
E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the
contract administrator. It is the intention of the City of Denton to make payment on
completed orders within thirty days after receipt of invoice or items; whichever is later,
unless unusual circumstances arise. Invoices must be fully documented as to labor,
materials, and equipment provided, if applicable, and must reference the City of
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 4 of 12
Denton Purchase Order Number in order to be processed. No payments shall be
made on invoices not listing a Purchase Order Number.
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the work of the
CONSULTANT or any subcontractors or subconsultants.
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of the OWNER upon the termination of this Agreement. The
CONSULTANT is entitled to retain copies of all such documents. The documents prepared and
furnished by the CONSULTANT are intended only to be applicable to this Project, and
OWNER’s use of these documents in other projects shall be at OWNER’s sole risk and expense.
In the event the OWNER uses any of the information or materials developed pursuant to this
Agreement in another project or for other purposes than specified herein, CONSULTANT is
released from any and all liability relating to their use in that project.
ARTICLE VIII
INDEMNITY AGREEMENT
THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS
THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES,
LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS
AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY
THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE,
RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE
CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES
INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE IX
INSURANCE
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 5 of 12
During the performance of the services under this Agreement, CONSULTANT
shall maintain insurance in compliance with the requirements of Exhibit C which is
attached hereto and made a part of this Agreement as if written word for word herein.
ARTICLE X
ALTERNATIVE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the
dispute to mediation with each party bearing its own costs of mediation. No mediation arising
out of or relating to this Agreement, involving one party’s disagreement may include the other
party to the disagreement without the other’s approval. Mediation will not be a condition
precedent to suit.
ARTICLE XI
TERMINATION OF AGREEMENT
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days’ advance written notice to the other party.
B. This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than fifteen (15) calendar days to cure the
failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
C. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to the OWNER within thirty (30) days after the date of termination. The
OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance with Article V “Compensation.” Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing information. The CONSULTANT
shall turn over all documents prepared or furnished by CONSULTANT pursuant to this
Agreement to the OWNER on or before the date of termination, but may maintain copies
of such documents for its use.
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSULTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work; nor shall such approval be deemed to be an assumption of such responsibility by the
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 6 of 12
OWNER for any defect in the design or other work prepared by the CONSULTANT, its
employees, subcontractors, agents, and consultants.
ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing:
To CONSULTANT: To OWNER:
Sawko & Burroughs, P.C City of Denton
Greg Sawko Purchasing Manager –File 7907
1172 Bent Oaks Drive 901B Texas Street
Denton, TX 76210 Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days’ mailing.
ARTICLE XIV
ENTIRE AGREEMENT
This Agreement and related exhibits constitute the complete and final expression of this
Agreement of the parties, and is intended as a complete and exclusive statement of the terms of
their agreements, and supersedes all prior contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricken provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as those laws may now
read or hereinafter be amended.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 7 of 12
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, sexual orientation, national origin or
ancestry, age, or physical handicap.
ARTICLE XVIII
PERSONNEL
A. The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, or have any contractual relations with the
OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT acknowledges that this Agreement is based on the demonstrated
competence and specific qualifications of the CONSULTANT and is therefore personal as to the
CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement,
and shall not transfer any interest in this Agreement (whether by assignment, novation, or
otherwise) without the prior written consent of the OWNER.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
ARTICLE XXI
MISCELLANEOUS
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 8 of 12
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit A – RFQ 7907 – Delinquent Tax Collection Services (on file at the purchasing
office)
Exhibit B – Proposal
Exhibit C – Consultant’s Insurance Requirements
What is called for by one exhibit shall be as binding as if called for by all. In the event of
an inconsistency or conflict in this Agreement and any of the provisions of the exhibits,
the inconsistency or conflict shall be resolved by giving precedence first to this
Agreement then to the exhibits in the order in which they are listed above.
B. This Agreement shall be governed by, construed, and enforced in accordance with, and
subject to, the laws of the State of Texas or federal law, where applicable, without regard
to the conflict of law principles of any jurisdiction. In the event there shall be any dispute
arising out of the terms and conditions of, or in connection with, this Agreement, the
party seeking relief shall submit such dispute to the District Courts of Denton County or
if federal diversity or subject matter jurisdiction exists, to the United States District Court
for the Eastern District of Texas-Sherman Division.
C. For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Greg Sawko. However, nothing herein shall limit CONSULTANT
from using other equally qualified and competent members of its firm to perform the
services required herein.
D. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being carried on by the OWNER.
E. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s
disposal all available information pertinent to the Project, including previous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
provisions for the CONSULTANT to enter in or upon public and private property as
required for the CONSULTANT to perform services under this Agreement.
F. The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
G. The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 9 of 12
ARTICLE XXII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSULTANT shall not have or claim any right arising from
employee status.
ARTICLE XXIII
RIGHT TO AUDIT
The OWNER shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. The CONTRACTOR shall retain such books,
records, documents and other evidence pertaining to this agreement during the contract period
and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in
which case records shall be kept until all audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within 10 business days of written
request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers,
and other payees to retain all books, records, documents and other evidence pertaining to this
agreement, and to allow the OWNER similar access to those documents. All books and records
will be made available within a 50 mile radius of the City of Denton. The cost of the audit will
be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs,
must be borne by the CONTRACTOR which must be payable within five business days of
receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract
and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof. Each of
the terms "books", "records", "documents" and "other evidence", as used above, shall be
construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
ARTICLE XXIV
Prohibition On Contracts With Companies Boycotting Israel
Consultant acknowledges that in accordance with Chapter 2270 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this agreement, Consultant certifies that Consultant’s signature
provides written verification to the City that Consultant: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the agreement. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
ARTICLE XXV
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a
Foreign Terrorist Organization
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 10 of 12
Section 2252 of the Texas Government Code restricts CITY from contracting with companies
that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement,
Consultant certifies that Consultant’s signature provides written verification to the City that
Consultant, pursuant to Chapter 2252, is not ineligible to enter into this agreement and will
not become ineligible to receive payments under this agreement by doing business with Iran,
Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under
this provision will be considered a material breach.
ARTICLE XXVI
CERTIFICATE OF INTERESTED PARTIES ELECTRONIC FILING
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the
Government Code. The law states that the City may not enter into this contract unless the
Consultant submits a disclosure of interested parties (Form 1295) to the City at the time the
Consultant submits the signed contract. The Texas Ethics Commission has adopted rules
requiring the business entity to file Form 1295 electronically with the Commission.
Consultant will be required to furnish a Certificate of Interest Parties before the contract is
awarded, in accordance with Government Code 2252.908.
The consultant shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject
line. (EX: Contract 1234 – Form 1295)
The OWNER must acknowledge the receipt of the filed Form 1295 not later than the 30th day
after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics
Commission’s website within seven business days.
ARTICLE XXVII
PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer, employee, independent consultant, or elected official of the City who is involved in
the development, evaluation, or decision-making process of the performance of any solicitation
shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as
defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics).
Any willful violation of this section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any
violation of this provision, with the knowledge, expressed or implied, of the Contractor shall
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 11 of 12
render the Contract voidable by the City. The Consultant shall complete and submit the City’s
Conflict of Interest Questionnaire.
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement
through its duly authorized undersigned officer on this date______________________.
CONSULTANT
BY:________________________
AUTHORIZED SIGNATURE
Printed Name:_____________________
Title:____________________________
__________________________________
PHONE NUMBER
_________________________________
EMAIL ADDRESS
___________________________________
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
CITY OF DENTON, TEXAS
BY: ___________________________
SARA HENSLEY
CITY MANAGER
ATTEST:
ROSA RIOS, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _____________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations
and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
gsawko@dentonlawyer.com
940-382-4357
CEO
Gregory Sawko
1295 Certificate Number
Department
Cassandra Ogden
Director of Finance
03/22/2022
City of Denton, Texas Contract 7907
Standard Agreement for Engineering Related Design Services
Revised Date: 9/11/18
Page 12 of 12
Exhibit A
RFQ 7907 – Delinquent Tax Collection Services for the City of Denton
(on file in the purchasing office)
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
1. INDEPENDENT CONTRACTOR STATUS
A. CONTRACTOR shall initiate annual collection on current year delinquencies as of July
1, 2022, and shall initiate collection on subsequent delinquencies as of each subsequent
July 1st anniversary. Previous year collections can start at contract award date.
B. With respect to delinquent personal property taxes only, CONTRACTOR shall have the
option to initiate collection on March 1st of the year in which they become delinquent;
however, CITY shall not owe the CONTRACTOR a fee on current year delinquent
personal property taxes collected between March 1st and June 30th unless attorney fees
are collected pursuant to Texas Property Tax Code 33.11 or 33.48.
CONTRACTOR hereby agrees to perform these services with diligence and in accordance with
the highest professional standards customarily associated with such services in the State of Texas.
CONTRACTOR shall provide services to the CITY as an independent Contractor, not as an
employee of the CITY. CONTRACTOR shall not have or claim any right arising from employee
status.
2. PROVISION OF INFORMATION
The CITY agrees to furnish its delinquent tax information to the CONTRACTOR on all property
within the boundaries of the CITY, including name, identity, location of necessary parties, and
property description.
3. INVESTIGATION AND ASSISTANCE
CONTRACTOR agrees to investigate the address of each taxpayer, and the location of the
property, where such information may be incorrect on the delinquent tax record.
CONTRACTOR shall bring to the attention of the appropriate tax official of CITY any errors,
double assessments, discrepancies, or inaccuracies detected by CONTRACTOR in the delinquent
tax record. CONTRACTOR further agrees to provide CITY any advice or assistance in updating
the tax rolls.
4. COLLECTION
Upon initial receipt of computer readable delinquent tax records, CONTRACTOR agrees to
initiate collection of the full amount due from each taxpayer. Within a reasonable time frame, but
not more than 60 days from CONTRACTOR's receipt of the delinquent tax records,
CONTRACTOR hereby agrees to send, by first class mail, a notice of delinquency to each
and every delinquent taxpayer, requesting said taxpayer to remit the full amount due and owing
to CITY, except in cases where the taxes have been deferred or made the basis of a lawsuit against
the Denton County Appraisal District to determine value.
5. REVIEW AND AUTHORIZATION TO SUE
Following transmittal of the notice of delinquency as specified above, CONTRACTOR will
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
aggressively pursue collection, in anticipation of litigation. CITY shall have absolute discretion
over the decision to file suit. Transmittal of the delinquent tax information from CITY to
CONTRACTOR shall constitute authorization to file suit, following the mailing of the initial
notice of delinquency. Upon written notice, CITY may, at any time, withdraw authorization to
file suit. CITY may at any time withdraw authorization to foreclose and sell the property, and
said withdrawal shall be in writing.
6. TAXPAYER SERVICES
In addition to litigation, CONTRACTOR further agrees to provide taxpayer service without
charge. As such, CONTRACTOR agrees: (1) to provide CITY legal advice and written
opinions regarding property tax matters upon request; (2) to respond to taxpayer inquiries and to
advise CITY, in writing; and (3) make any recommendations concerning installment payment
agreements and settlement agreements proposed by the taxpayer. CITY shall have final
determination in acceptance of all installment payments or settlement agreements within
parameters established by CITY. CONTRACTOR shall have discretion to enter into installment
agreements, subject to CITY's prerogative of final determination. In all demand letters and all
communications with taxpayers, CONTRACTOR shall inform and instruct the taxpayer to remit
payment to CITY. If remittance is received by CONTRACTOR, it must be transmitted in its
entirety to CITY and received for processing by 11:30 a.m., the following business day. Checks
made payable to CONTRACTOR shall be endorsed by CONTRACTOR to CITY. No check,
cash, or money order for payment of delinquent taxes shall be deposited in any CONTRACTOR
account except into a trust account for the sole purpose of reissuing payment to proper parties
when combined in one deposit instrument by a taxpayer.
7. LITIGATION RESPONSIBILITIES
A. CONTRACTOR agrees to commence litigation, prosecute, and reduce to judgment
all delinquent accounts, including all pending lawsuits that CONTRACTOR deems to
warrant, or upon which CITY has specifically requested action in writing. Each suit
filed shall seek: personal judgment against the individual taxpayer for all taxes upon
which the taxpayer can be held personally liable; penalty and interest; foreclosure of any
tax lien which may exist by operation of law; any and all court costs incurred in
prosecuting the lawsuit; and any collection fees or attorney fees which the taxpayer is
obligated to pay. CONTRACTOR shall perform litigation responsibilities and protect
CITY's legal remedies, including appeals, preparation of any documents required, post-
judgment activities, and any other actions necessary in order to collect the delinquent
taxes.
B. CONTRACTOR will assume the representation of CITY in all lawsuits, including
all pending lawsuits, involving the collection of delinquent taxes and enforcement of
tax liens, including, but not limited to bankruptcy litigation, claims, and actions required
to be filed with federal agencies such as FDIC, FSLIC and RTC, interventions in suits
filed on behalf of any other taxing units' current suits, and any other suit or litigation
which may involve or relate to the collection of delinquent taxes. CONTRACTOR will
inform CITY of any counterclaims or cross-actions filed against CITY.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
C. Upon request, CONTRACTOR agrees to provide legal advice and assistance to CITY
in the acquisition of property for public purpose use, pursuant to the Property Tax Code.
8. PROGRESS REPORTS
CONTRACTOR agrees to make delinquent tax collection progress reports to CITY
monthly and quarterly, in a format containing information requested by CITY's Director of
Finance. Progress reports may include, without limitation:
a. Number and type of communication with delinquent taxpayers;
b. Summary of all delinquent accounts collected;
c. Number of suits filed;
d. Detailed list of suits filed;
e. Number of judgments rendered;
f. Detailed list of judgments rendered;
g. Number of warrants issued/served;
h. Detailed list of bankruptcies and status of those properties;
1. Number of properties submitted to courts for auction;
j. Detailed list of properties submitted to courts for auction, with date submitted
and most recent status;
k. Number of properties sold; and
I. Detailed list of properties sold or reverting to taxing entity because of non-sale.
Within parameters established at the initiation of the collection program, CONTRACTOR shall
advise CITY of any case in which CONTRACTOR's investigation has revealed that the taxpayer
cannot be found, the enforcement of the tax lien cannot be accomplished, or further attempts at
tax collection would be futile, and shall provide CONTRACTOR's recommendation regarding
the proper disposition of the case. In such cases, CITY shall advise CONTRACTOR as to the
appropriate disposition of the account.
9. COMPENSATION
A. As compensation for the services rendered hereunder by the Contractor, the City hereby
agrees that the Contractor may retain 20% of the total amount of all delinquent taxes,
penalties, and interest for the tax years covered by this Contract, as authorized by Texas
Property Tax Code 6.30(c). Said 20% shall constitute an additional penalty, to defray costs of
collection as set forth in Texas Property Tax Code 33.07. All compensation set forth above
shall become the property of the Contractor at the time payment of taxes, penalties, and
interest are received by the City. The 20% collection fee will only be retained on taxes which
remain delinquent after July 1st of the year on which they became delinquent, pursuant to
Texas Property Tax Code 33.07, or after the dates set forth under Texas Property Tax Code
33.08 or 33.11, if applicable. Contractor shall not be entitled to the aforesaid 20% unless and
until the Contractor has taken some action in connection with recovering delinquent taxes.
The transmittal of a notice of delinquency shall constitute sufficient action in order to entitle
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
the Contractor to the aforementioned fee. As compensation for the services rendered
hereunder by the Contractor for the collection of taxes which are not eligible for the additional
penalty authorized by Texas Property Tax Code 33.07, and upon which suit has been filed,
the compensation shall be reasonable attorney fees approved by the Court, not exceeding 15%
of the total amount of taxes, penalties, and interest due to the City. In no event shall the
Contractor be entitled to any fee, unless and until the City actually collects the delinquent
taxes, penalties, interest, court costs, collection costs, or attorney fees from the taxpayer, or
from the proceeds of a forced sale or foreclosure. In no event shall the Contractor be entitled
to any fee, unless said fee is collected by the City during the term of this contract, or fee is
collected by the City on accounts upon which the Contractor is attorney of record at the time
of judgement. No interest shall accrue on any late payment from the City to the Contractor.
B. The compensation set forth in paragraphs 9, 10, and 11 of this Contract shall be the total
compensation due to the Contractor for all services provided pursuant to this Contract, and in
no event shall the Contractor seek any additional compensation from the City.
10. COLLECTION OF OTHER DELINQUENT ACCOUNTS
The Contractor shall, upon written request of the City, undertake the collection of delinquent
accounts for paving assessment liens, substandard housing demolition liens, and weed liens. The
collection of these accounts shall be undertaken on the basis of attorney fees assessed to and
collected from the debtors. The City agrees to pay the Contractor, as compensation, all amounts
received as attorney fees on delinquent accounts for paving assessment liens, substandard housing
demolitions liens, and weed liens which are collected as a result of the Contractor’s collection
efforts during the term of this contract.
11. ATTORNEY FEES
In eminent domain and other judicial proceedings, the Contractor will be entitled to only those
attorney fees awarded by the Court, and then only if collected by the City. In bankruptcy
proceedings, the Contractor shall be entitled to a fee of 20% of the tax, penalties, and interest
actually collected by the City. The Contractor agrees to file and diligently pursue all property tax
claims on behalf of the City in bankruptcy, eminent domain, and other judicial or administrative
proceedings, whether Federal or State, in nature.
12. CONTRACT TERM
It is the intention of the City of Denton to award a contract for a three (3) year period.
The Contract shall commence upon the issuance of a Notice of Award/Issuance of Purchase
Order by the City of Denton. At the sole option of the City of Denton, the Contract may be
further extended as needed, not to exceed a total of twelve (12) months.
13. CONFLICTS OF INTEREST
CONTRACTOR agrees not to represent any client who has an adversarial position with the
City of Denton or engage in any conflict of interest, and agrees to comply fully with the Texas
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
Disciplinary Rules of Professional Conduct (Subtitle G - Texas Government Code) for the
duration of this Contract.
14. TAX WARRANTS
Upon request and authorization of CITY, CONTRACTOR shall prepare and pursue the issuance
of tax warrants. CONTRACTOR shall then coordinate the seizure of personal property, pursuant
to warrant. CONTRACTOR shall accompany the Tax Collector to the location of the personal
property which is to be seized to insure that all necessary procedures have been followed.
15. SETTLEMENTS
No settlements or compromises of taxes, penalties, or interest shall be effected where prohibited
by law, and only upon approval by CITY where authorized by law. If a taxpayer requested
waiver is upheld as provided by Tex. Prop. Tax Code §33.011, CONTRACTOR will bear the
costs of suit if it failed to notify the taxpayer of the delinquency prior to filing of the suit.
16. NOTICE
Any notice or other written instrument required or permitted to be delivered pursuant to the terms
of this Contract shall be deemed to have been delivered, whether actually received or not, when
deposited in the United States Postal Service, postage prepaid, registered, or certified, return
receipt requested, addressed to the CITY or CONTRACTOR, as the case may be at the following
addresses:
CITY: CONTRACTOR:
City of Denton, Texas Sawko & Burroughs, P.C.
Attn: City Manager Attn: Gregory Sawko
215 East McKinney Street 1172 Bent Oaks Drive
Denton, Texas 76201 Denton, Texas 76210
purchasing@Cityofdenton.com GSawko@dentonlawyer.com
Either party may change its mailing address by sending notice of change of address to the other at
the above address by electronic communication.
17. COLLECTION REQUIREMENTS
The CONTRACTOR will be required to collect a minimum of 60% of the current year
delinquent taxes due to the City of Denton. For the purpose of this calculation, current year
delinquent taxes are defined as the ad valorem taxes that are delinquent as of July 1st for the
current tax year. The sixty percent (60%) collection percentage will be determined as of June
30th, of each year following the July 1st date in which the accounts are turned over to the
delinquent tax collection law firm. The collection rate will be adjusted for any accounts that
have been deleted from the roll by either the Denton County Appraisal District or a Court of
competent jurisdiction. The firm must demonstrate in its statement of qualifications an
established history of maintaining a collection rate of at least 60% of the current year delinquent
taxes due.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
The CONTRACTOR will be required to collect a minimum of 30% of the prior year delinquent
taxes due to the City of Denton. For the purpose of this calculation, prior year delinquent taxes
are defined as the ad valorem taxes that are delinquent as of July 1st for all tax years except the
current tax year. The thirty percent (30%) collection percentage will be determined as of June
30th, of each year following the July 1st date in which the accounts are turned over to the
delinquent tax collection law firm. The collection rate will be adjusted for any accounts that
have been deleted from the roll by either the Denton County Appraisal District or a Court of
competent jurisdiction. The firm must demonstrate in its proposal an established history of
maintaining a collection rate of at least 30% of the prior year delinquent taxes due.
18. VENUE
The terms, obligations, and requirements of this Contract shall be construed in accordance with
the laws of the State of Texas. The obligations and requirements of the parties hereto are
performable in Denton County, Texas. Any litigation involving this Contract shall be tried in
a court of competent jurisdiction sitting in Denton County, Texas.
19. ACCEPTANCE OF CONTRACT
In consideration of the terms, covenants, and mutual agreements hereinabove stated,
CONTRACTOR hereby accepts the contract with the CITY, and undertakes the performance of
this Contract as above stated.
20. DIRECTIVES
All directives between CONTRACTOR and CITY shall be continued in writing.
21. COVENANT NOT TO SUE
CONTRACTOR further agrees not to bring any cause of action against CITY relative to this
Contract. Should CONTRACTOR bring any cause of action against CITY, CONTRACTOR
agrees the liquidated damages shall not exceed $1.00, and the filing of such cause of action shall
be considered a material breach of this Contract.
22. AMBIGUITY
Any ambiguity within this Contract shall be liberally interpreted in favor of CITY.
23. PERSONNEL AND EQUIPMENT
A. CONTRACTOR represents that it has or will secure, at its own expense, all personnel
required to perform all the services required under this Contract . Such
personnel shall not be employees or officers of, or have any contractual relations
with, CITY. CONTRACTOR shall inform CITY of any conflict of interest or potential
conflict of interest that may arise during the term of this Contract.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit B
B. All services required hereunder will be performed by CONTRACTOR, or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
C. CONTRACTOR represents that it has or will secure, at its own expense, the hardware,
software, and other resources required to perform, all the services required under the
terms of this contract in a timely manner.
24. MODIFICATION
No waiver or modification of this Contract, or of any covenant, condition, or limitation herein
contained shall be valid, unless in writing and duly executed by the party to be charged
therewith. No evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto, out of, or affecting this Contract, or the
rights or obligations of the parties hereunder, unless such waiver or modification is in writing
and duly executed. The parties further agree that the provisions of this section will not be
waived unless as herein set forth.
25. MISCELLANEOUS
A. For the purpose of this Contract, the key person who will perform most of this work
hereunder shall be Gregory Sawko and Mark Burroughs. However, nothing herein shall
limit CONTRACTOR from using other qualified and competent members of its
CONTRACTOR to perform the services required herein.
B. CONTRACTOR shall commence, carry on, and complete any and all projects with
all applicable dispatch, in a sound, economical, efficient manner, and in accordance
with the provisions hereof. In accomplishing the services hereunder,
CONTRACTOR shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on by CITY.
C. CITY shall assist the CONTRACTOR by placing at the CONTRACTOR’s disposal all
available information pertinent to the services outlined in this contract, including previous
reports and any other data relative to the services outlined in this Contract, and arranging
for access thereto. CITY shall make all provisions necessary for CONTRACTOR to enter
in or upon public and private property as required for CONTRACTOR to perform services
under this contract.
26. TIME OF THE ESSENCE
Time is of the essence with respect to all matter covered by this Contract.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Exhibit C
CITY OF DENTON
INSURANCE REQUIREMENTS FOR CONTRACTORS
Bidder's attention is directed to the insurance requirements below. It is highly recommended
that bidders confer with their respective insurance carriers or brokers to determine in advance
of Bid submission the availability of insurance certificates and endorsements as prescribed and
provided herein. If an apparent low bidder fails to comply strictly with the insurance
requirements, that bidder may be disqualified from award of the contract. Upon bid award, all
insurance requirements shall become contractual obligations, which the successful bidder shall
have a duty to maintain throughout the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the Contractor shall
provide and maintain until the contracted work has been completed and accepted by the City of
Denton, Owner, the minimum insurance coverage as indicated hereinafter.
As soon as practicable after notification of bid award, Contractor shall file with the Purchasing
Department satisfactory certificates of insurance, containing the bid number and title of the
project. Contractor may, upon written request to the Purchasing Department, ask for clarification
of any insurance requirements at any time; however, Contractors are strongly advised to make
such requests prior to bid opening, since the insurance requirements may not be modified or
waived after bid opening unless a written exception has been submitted with the bid. Contractor
shall not commence any work or deliver any material until he or she receives notification that
the contract has been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these requirements shall comply with
the following general specifications, and shall be maintained in compliance with these general
specifications throughout the duration of the Contract, or longer, if so noted:
Each policy shall be issued by a company authorized to do business in the State of Texas
with an A.M. Best Company rating of at least A- VII or better.
Any deductibles or self-insured retentions shall be declared in the bid proposal. If
requested by the City, the insurer shall reduce or eliminate such deductibles or
self-insured retentions with respect to the City, its officials, agents, employees and
volunteers; or, the contractor shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
Liability policies shall be endorsed to provide the following:
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Name as additional insured the City of Denton, its Officials, Agents,
Employees and volunteers.
That such insurance is primary to any other insurance available to the additional
insured with respect to claims covered under the policy and that this insurance
applies separately to each insured against whom claim is made or suit is brought.
The inclusion of more than one insured shall not operate to increase the insurer's
limit of liability.
Provide a Waiver of Subrogation in favor of the City of Denton, its officials,
agents, employees, and volunteers.
Cancellation: City requires 30 day written notice should any of the policies
described on the certificate be cancelled before the expiration date.
Should any of the required insurance be provided under a claims-made form,
Contractor shall maintain such coverage continuously throughout the term of
this contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this contract,
effective as of the lapse date. If insurance is not reinstated, City may, at its sole
option, terminate this agreement effective on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this Contract shall additionally
comply with the following marked specifications, and shall be maintained in compliance with these
additional specifications throughout the duration of the Contract, or longer, if so noted:
[ ] A. General Liability Insurance:
General Liability insurance with combined single limits of not less than $1,000,000.00
shall be provided and maintained by the Contractor. The policy shall be written on an
occurrence basis either in a single policy or in a combination of underlying and
umbrella or excess policies.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
If the Commercial General Liability form (ISO Form CG 0001 current edition) is used:
Coverage A shall include premises, operations, products, and completed
operations, independent contractors, contractual liability covering this
contract and broad form property damage coverage.
Coverage B shall include personal injury.
Coverage C, medical payments, is not required.
If the Comprehensive General Liability form (ISO Form GL 0002 Current Edition and
ISO Form GL 0404) is used, it shall include at least:
Bodily injury and Property Damage Liability for premises, operations,
products and completed operations, independent contractors and property
damage resulting from explosion, collapse or underground (XCU)
exposures.
Broad form contractual liability (preferably by endorsement) covering this
contract, personal injury liability and broad form property damage liability.
[] Automobile Liability Insurance:
Contractor shall provide Commercial Automobile Liability insurance with Combined
Single Limits (CSL) of not less than $500,000.00 either in a single policy or in a
combination of basic and umbrella or excess policies. The policy will include bodily injury
and property damage liability arising out of the operation, maintenance and use of all
automobiles and mobile equipment used in conjunction with this contract.
Satisfaction of the above requirement shall be in the form of a policy endorsement for:
any auto, or
all owned, hired and non-owned autos.
[] Workers’ Compensation Insurance
Contractor shall purchase and maintain Worker's Compensation insurance which, in
addition to meeting the minimum statutory requirements for issuance of such insurance,
has Employer's Liability limits of at least $100,000 for each accident, $100,000 per each
employee, and a $500,000 policy limit for occupational disease. The City need not be
named as an "Additional Insured" but the insurer shall agree to waive all rights of
subrogation against the City, its officials, agents, employees and volunteers for any work
performed for the City by the Named Insured. For building or construction projects, the
Contractor shall comply with the provisions of Attachment 1 in accordance with §406.096
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
of the Texas Labor Code and rule 28TAC 110.110 of the Texas Worker's Compensation
Commission (TWCC).
[ ] Owner's and Contractor's Protective Liability Insurance
The Contractor shall obtain, pay for and maintain at all times during the prosecution of the
work under this contract, an Owner's and Contractor's Protective Liability insurance policy
naming the City as insured for property damage and bodily injury which may arise in the
prosecution of the work or Contractor's operations under this contract. Coverage shall be
on an "occurrence" basis, and the policy shall be issued by the same insurance company
that carries the Contractor's liability insurance. Policy limits will be at least combined
bodily injury and property damage per occurrence with a aggregate.
[X] Professional Liability Insurance
Professional liability insurance with limits not less than $1,000,000 per claim with respect
to negligent acts, errors or omissions in connection with professional services is required
under this Agreement.
[ ] Builders' Risk Insurance
Builders' Risk Insurance, on an All-Risk form for 100% of the completed value shall be
provided. Such policy shall include as "Named Insured" the City of Denton and all
subcontractors as their interests may appear.
[ ] Commercial Crime
Provides coverage for the theft or disappearance of cash or checks, robbery inside/outside
the premises, burglary of the premises, and employee fidelity. The employee fidelity
portion of this coverage should be written on a “blanket” basis to cover all employees,
including new hires. This type insurance should be required if the contractor has access to
City funds. Limits of not less than each occurrence are required.
[ ] Additional Insurance
Other insurance may be required on an individual basis for extra hazardous contracts and
specific service agreements. If such additional insurance is required for a specific contract,
that requirement will be described in the "Specific Conditions" of the contract
specifications.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
ATTACHMENT 1
[ ] Workers’ Compensation Coverage for Building or Construction Projects for
Governmental Entities
A. Definitions:
Certificate of coverage ("certificate")-A copy of a certificate of insurance, a certificate
of authority to self-insure issued by the commission, or a coverage agreement (TWCC-
81, TWCC-82, TWCC-83, or TWCC-84), showing statutory workers' compensation
insurance coverage for the person's or entity's employees providing services on a
project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the contractor's/person's work on the project has been completed and
accepted by the governmental entity.
Persons providing services on the project ("subcontractor" in §406.096) - includes all
persons or entities performing all or part of the services the contractor has undertaken
to perform on the project, regardless of whether that person contracted directly with
the contractor and regardless of whether that person has employees. This includes,
without limitation, independent contractors, subcontractors, leasing companies, motor
carriers, owner-operators, employees of any such entity, or employees of any entity
which furnishes persons to provide services on the project. "Services" include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project. "Services" does not include
activities unrelated to the project, such as food/beverage vendors, office supply
deliveries, and delivery of portable toilets.
B. The contractor shall provide coverage, based on proper reporting of classification codes
and payroll amounts and filing of any overage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all employees of the
Contractor providing services on the project, for the duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity prior
to being awarded the contract.
D. If the coverage period shown on the contractor's current certificate of coverage ends
during the duration of the project, the contractor must, prior to the end of the coverage
period, file a new certificate of coverage with the governmental entity showing that
coverage has been extended.
E. The contractor shall obtain from each person providing services on a project, and
provide to the governmental entity:
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
1) a certificate of coverage, prior to that person beginning work on the project, so the
governmental entity will have on file certificates of coverage showing coverage for
all persons providing services on the project; and
2) no later than seven days after receipt by the contractor, a new certificate of coverage
showing extension of coverage, if the coverage period shown on the current
certificate of coverage ends during the duration of the project.
F. The contractor shall retain all required certificates of coverage for the duration of the
project and for one year thereafter.
G. The contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 days after the contractor knew or should have known, of
any change that materially affects the provision of coverage of any person providing
services on the project.
H. The contractor shall post on each project site a notice, in the text, form and manner
prescribed by the Texas Workers' Compensation Commission, informing all persons
providing services on the project that they are required to be covered, and stating how
a person may verify coverage and report lack of coverage.
I. The contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
1) provide coverage, based on proper reporting of classification codes and payroll
amounts and filing of any coverage agreements, which meets the statutory
requirements of Texas Labor Code, Section 401.011(44) for all of its employees
providing services on the project, for the duration of the project;
2) provide to the contractor, prior to that person beginning work on the project, a
certificate of coverage showing that coverage is being provided for all employees
of the person providing services on the project, for the duration of the project;
3) provide the contractor, prior to the end of the coverage period, a new certificate of
coverage showing extension of coverage, if the coverage period shown on the
current certificate of coverage ends during the duration of the project;
4) obtain from each other person with whom it contracts, and provide to the contractor:
a) certificate of coverage, prior to the other person beginning work on the
project; and
b) a new certificate of coverage showing extension of coverage, prior to the end
of the coverage period, if the coverage period shown on the current certificate
of coverage ends during the duration of the project;
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
5) retain all required certificates of coverage on file for the duration of the project and
for one year thereafter;
6) notify the governmental entity in writing by certified mail or personal delivery,
within 10 days after the person knew or should have known, of any change that
materially affects the provision of coverage of any person providing services on the
project; and
7) Contractually require each person with whom it contracts, to perform as required
by paragraphs (1) - (7), with the certificates of coverage to be provided to the person
for whom they are providing services.
J. By signing this contract or providing or causing to be provided a certificate of coverage,
the contractor is representing to the governmental entity that all employees of the
contractor who will provide services on the project will be covered by workers'
compensation coverage for the duration of the project, that the coverage will be based
on proper reporting of classification codes and payroll amounts, and that all coverage
agreements will be filed with the appropriate insurance carrier or, in the case of a self-
insured, with the commission's Division of Self-Insurance Regulation. Providing false
or misleading information may subject the contractor to administrative penalties,
criminal penalties, civil penalties, or other civil actions.
K. The contractor’s failure to comply with any of these provisions is a breach of contract
by the contractor which entitles the governmental entity to declare the contract void if
the contractor does not remedy the breach within ten days after receipt of notice of
breach from the governmental entity.
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as
defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship
as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer
named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an
officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: 22411994-E1DC-434F-8137-22D83F60C674
Sawko & Burroughs, P.C
X
X
3/9/2022
X
X
Certificate Of Completion
Envelope Id: 22411994E1DC434F813722D83F60C674 Status: Completed
Subject: Please DocuSign: City Council Contract 7907
Source Envelope:
Document Pages: 28 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
3/9/2022 9:36:45 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 3/9/2022 9:39:21 AM
Viewed: 3/9/2022 9:40:03 AM
Signed: 3/9/2022 9:41:00 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/9/2022 9:41:03 AM
Viewed: 3/9/2022 10:37:07 AM
Signed: 3/9/2022 10:39:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/9/2022 10:39:52 AM
Viewed: 3/9/2022 10:50:41 AM
Signed: 3/9/2022 10:51:28 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gregory Sawko
gsawko@dentonlawyer.com
CEO
Sawko & Burroughs, P.C
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.184.76.124
Sent: 3/9/2022 10:51:32 AM
Viewed: 3/9/2022 10:51:56 AM
Signed: 3/9/2022 11:03:57 AM
Electronic Record and Signature Disclosure:
Accepted: 3/27/2018 9:47:07 AM
ID: 5c9be577-16f9-4021-a1c0-bfa8698d9c08
Signer Events Signature Timestamp
Cassandra Ogden
Cassandra.Ogden@cityofdenton.com
Director of Finance
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/9/2022 11:04:00 AM
Viewed: 3/9/2022 11:12:19 AM
Signed: 3/9/2022 11:12:32 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 3/9/2022 11:12:36 AM
Viewed: 3/23/2022 10:11:27 AM
Signed: 3/25/2022 10:48:38 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.233.145
Signed using mobile
Sent: 3/25/2022 10:48:41 AM
Viewed: 3/25/2022 12:22:33 PM
Signed: 3/25/2022 12:22:50 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 3/25/2022 12:22:52 PM
Viewed: 3/25/2022 12:24:13 PM
Signed: 3/25/2022 12:24:54 PM
Electronic Record and Signature Disclosure:
Accepted: 3/25/2022 12:24:13 PM
ID: c4e5109f-c65b-4116-8ea3-96f04f6173f6
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/9/2022 9:41:03 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 3/9/2022 11:12:36 AM
Viewed: 3/9/2022 11:27:06 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 3/25/2022 12:24:58 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 3/9/2022 9:39:21 AM
Certified Delivered Security Checked 3/25/2022 12:24:13 PM
Signing Complete Security Checked 3/25/2022 12:24:54 PM
Completed Security Checked 3/25/2022 12:24:58 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Gregory Sawko, Rosa Rios
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.