No preview available
Exhibit 1 - Agenda Information Sheet - Amendment 2City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement & Compliance DCM: David Gaines DATE: April 5, 2022 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a contract between the City of Denton and Gray Event Management, LLC dba Bad Dawg Tennis, amending the contract approved by City Council on May 2, 2017, in the not-to-exceed amount of $750,000.00; amended by Amendment 1 approved by Purchasing; said second amendment to continue to provide tennis instruction, lessons, and tournaments for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 6343 – providing for an additional second amendment expenditure amount not-to-exceed $80,000.00, with the total contract amount not-to-exceed $879,500.00). INFORMATION/BACKGROUND Gray Event Management, LLC has been providing programs at the Goldfield Tennis Center since June of 2009. They have built a strong connection with the community while increasing the revenue for the center. The recent revenue history is as follows: • FY 2017-2018 $171,882 • FY 2018-2019 $213,990 • FY 2019-2020 $139,751 • FY 2020-2021 $274,113 • FY 2021-Present $85,539 Gray Event Management, LLC has shown an increase in revenue every year of the current contract with the exception of the 2019-2020 year. This was due to the center being closed at the early stages of the Covid- 19 pandemic. Our contract states that Gray Event receives 80% of the revenue generated from its programs and classes. Due to the increase in participation in their programs, the revenue generated has grown exponentially. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 1, 2017, City Council approved a contract with Gray Event Management LLC dba Bad Dawg Tennis, in the not-to-exceed amount of $750,000 (Ordinance 2017-134). On November 2, 2021, Procurement approved a first amendment with Gray Event Management LLC dba Bad Dawg Tennis, to provide an additional not-to-exceed amount of $49,500 for an aggregate not-to-exceed amount of $799,500. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com RECOMMENDATION Award Amendment No. 2 with Gray Event Management LLC dba Bad Dawg Tennis, to continue to provide tennis instruction, lessons, and tournaments for the Parks and Recreation Department, in a not-to-exceed amount of $80,000, for a total amended contract amount of $879,500. PRINCIPAL PLACE OF BUSINESS Gray Event Management, LLC dba Bad Dawg Tennis Frisco, TX ESTIMATED SCHEDULE OF PROJECT This contract expires May 2, 2022. FISCAL INFORMATION These services will be funded from the Recreation Operating Funds. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Ordinance and Contract Exhibit 3: Amendment 1 Exhibit 4: LLC Members Exhibit 5: Ordinance and Amendment 2 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Jason Barrow, 940-349-7218. Legal point of contact: Marcella Lunn at 940-349-8333.