Exhibit 1 - Agenda Information Sheet City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DCM: David Gaines
DATE: April 5, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Materials Group, Inc., dba TexasBit, for the
construction of the Southeast Denton Package A Project consisting of the reconstruction of 22 roadway
segments, including water and wastewater main replacement, located within the Southeast Denton
Neighborhood; providing for the expenditure of funds therefor; and providing an effective date (CSP 7896
– awarded to Texas Materials Group, Inc., dba TexasBit, in the not-to-exceed amount of $6,642,789.97).
The Public Utilities Board recommends approval (4 - 0).
INFORMATION/BACKGROUND
The Southeast Denton Package A contains 22 street segments that will be reconstructed as part of the 2019
Street Reconstruction Bond. Along with the full reconstruction of the identified street segments, the project
also includes the replacement of aging utility infrastructure and enhanced sidewalk connectivity.
In Q3 2020, the City initiated preliminary design services for improvements to the Southeast Denton
Neighborhood in partnership with Freese & Nichols, Inc. as part of the overall program management efforts
to plan and construct the street segments included in the 2019 Street Reconstruction Bond. To ensure
construction was well coordinated and to initiate work as quickly as possible, City staff and the team from
Freese & Nichols, Inc. developed a phased approach to complete all 73 segments in Southeast Denton. The
first phase consists of the 22 segments in Package A. The Capital Projects Department committed to
advertising the project in December of 2021, and to be in construction by Q2 2022. With the approval of
this contract, both commitments will be met.
The Southeast Denton Package A Project has a total estimated cost of $6,642,789.97. This estimate includes
a $6,326,466.64 total base bid amount and a contingency of $316,323.33. A five (5) percent contingency
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 517 prospective suppliers, including 38 Denton firms, of this
item. In addition, specifications were placed on the Procurement and Compliance website for prospective
suppliers to download and advertised in the local newspaper. Five (5) proposals were received and evaluated
based upon the published criteria including key personnel; quality, reputation, and ability to complete
projects; detailed schedule; safety record; and price. Best and Final Offers (BAFO) were requested from the
top firm. Based upon this evaluation, Texas Materials Group, Inc., dba TexasBit was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation:
913 - (Service Only) - Construction
Services, Heavy (Incl. Maintenance and
Repair Services)
Notifications sent for Solicitation sent in IonWave: 517
Number of Suppliers that viewed Solicitation in IonWave: 29
HUB-Historically Underutilized Business Invitations sent out: 42
SBE-Small Business Enterprise Invitations sent out: 176
Responses from Solicitation: 5
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 28, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Texas Materials Group, Inc., dba TexasBit, for the construction of the Southeast
Denton Package A Project consisting of the reconstruction of 22 roadway segments, including water and
wastewater main replacement, located within the Southeast Denton Neighborhood, in a not-to-exceed
amount of $6,642,789.97.
PRINCIPAL PLACE OF BUSINESS
Texas Materials Group, Inc., dba TexasBit
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within 365 calendar days.
FISCAL INFORMATION
These services will be funded from 2019 General Obligation in the amount of $2,971,895, Water Projects
Certificate of Obligation in the amount of $1,710,851, and Wastewater Projects Certificate of Obligation in
the amount of $1,643,720 for the total contract amount of $6,326,466.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Seth Garcia, 940-349-8938.
Legal point of contact: Marcella Lunn at 940-349-8333.