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6590-099 - Amendment 1 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F 6590-099 Not Applicable PSA Crystal Westbrook ROBSON WASTEWATER LIFT STATION-1ST AMENDMENT N/A APRIL 19, 2022 22-783 6590-099 PSA – Amendment #1 Page 1 of 2 FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND PARKHILL, SMITH & COOPER, INC. PSA 6590-099 THE STATE OF TEXAS § COUNTY OF DENTON § THIS FIRST AMENDMENT TO CONTRACT 6590-099 (“Amendment”) by and between the City of Denton, Texas (“City”) and Parkhill, Smith & Cooper, Inc., (“Engineer”); to that certain contract executed on March 16, 2021, in the original not-to- exceed amount of $240,500 (the “Agreement”); for services related to the Robson Ranch Wastewater Treatment Plant Lift Station. WHEREAS, the City deems it necessary to further expand the services provided by Consultant to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $167,800 with this Amendment for an aggregate not-to-exceed amount of $408,300; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the design of intersection improvements for the Small Transportation Project, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as Exhibit “B” to this Amendment, attached hereto and incorporated herein for all purposes, a total fee, including reimbursement for non-labor expenses an amount not to exceed $167,800. 2. This Amendment modifies the Agreement amount to provide an additional $167,800 for the additional services with a revised aggregate not to exceed total of $408,300. 3. Effective upon the date of execution of this Amendment, any reference to Schrickel Rollins and Associates, Inc. will be deemed to refer to Parkhill, Smith & Cooper, DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F 6590-099 PSA – Amendment #1 Page 2 of 2 Inc. throughout the Agreement. Parkhill, Smith & Cooper, Inc. hereby agrees to accept all responsibilities, liabilities, and obligations of Schrickel Rollins and Associates, Inc. as outlined in the Agreement. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Consultant, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “City” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ City Manager “Engineer” PARKHILL, SMITH & COOPER, INC. By: _________________________________ AUTHORIZED SIGNOR, TITLE APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY By: ATTEST: ROSA RIOS, CITY SECRETARY By:______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F Principal Stephen D. Gay Water Utilities Director 04/19/2022 EXHIBIT A Scope of Services ROBSON RANCH WASTEWATER TREATMENT PLANT LIFT STATION CONVERSION Project Description: Parkhill is currently designing improvements to the Robson Ranch WRP and wastewater collection system to allow for the Robson development’s continued expansion. This project would ultimately convert the WRP into a lift station with peak storage and integrate the development’s wastewater flow into the City’s primary collection system. Through a preliminary design analysis, it was determined that the project would need to be designed and constructed in two phases for the following reasons: 1. Allows additional coordination time with the Hunter and Cole Ranch Developments and The City’s ongoing Wastewater Master Planning project. 2. Phase I improvements can be immediately implemented to bring the Robson WRP back within TCEQs permitted capacity for flow and allow for Robson’s continued development. 3. Phase II improvements require a longer timeframe due to the regulatory coordination associated with on the on-going Permit Amendment at the Pecan Creek WRP The professional services, which the Owner has employed Engineer to perform under this Amendment are generally described as follows: Task 1- Project Management Amended to include: • Amend task to provide additional project coordination with the ongoing Wastewater Master Plan, Capital Improvements Interceptor project, and developments within the Hunter/Cole and Country Lakes Development. • Extension of project management duties to fulfill the two-phase design approach described below. Task 2 Basis of Design Memorandum Amended to include: • Re-rate the pump design, adjust the proposed levels, and revise the pump capacities of East Lift station and Peak Storage Basin to include an ultimate capacity that will allow for a full build out of Robson Ranch based on the modeling results of Parkhill’s flow analysis. • Provide the basis of design for the new non-potable water source at the Peak Storage Lift Station. Task 3- Final Design and Construction Contract Documents Amended as follows: • Split this design task into two phases • Subtask 3.1: East Lift Station Design and UV System Design o Preparation of construction documents that include the East Lift Station improvements. o Addition of a site grading plan using City of Denton supplied survey information and a new valve and meter vault(s) design for East Lift Station. o Incorporate City’s procured equipment price for a new 1.65 MGD Aquaray UV system at the Robson Ranch WRP within the East Lift Station Bid package. DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F Exhibit A1- Scope of Services Page 2 o Provide a bypass plan with applicable plan sheets and specifications necessary to install the new UV system. o Provide electrical design improvements as necessary to convert the main power to the UV system from 208V to the required 480V and maintain existing electrical components at the UV site. o Get TCEQ regulatory approval to install the new UV system. The new UV system will not deviate from the current permitted requirements for the Robson Ranch WRP. o No structural or channel improvements are included within this design. • Subtask 3.2: Peak Storage Lift Station o Preparation of construction documents that include the Conversion of the Robson WRP to a Peak Storage Lift Station. Task 4- Bidding • Amend this task to include two bidding phases • Subtask 4.1: Bidding of Phase 1 design described in the original Scope • Subtask 4.2: Bidding of Phase 2 design described in the original Scope Task 5 Construction Phase Services • Amend this task to include two construction phases • Subtask 5.1: Construction of Phase 1 design described in the original Scope • Subtask 5.2: Construction of Phase 2 design described in the original Scope Task 6 Record Drawing Preparation • Amend this task to include two record drawing phases • Subtask 6.1: Record drawings for Phase 1 design described in the original Scope • Subtask 6.2: Record drawings for Phase 2 design described in the original Scope Task 7 Regulatory Compliance • Include regulatory coordination associated with the Peak Storage Lift Station design variances and exception requests at City of Denton’s approval and direction. • Includes coordination with Owner’s design consultant to supply data and coordinate TCEQ reviews associated with the ongoing Pecan Creek WWTP Water Quality Permit Amendment. • Includes regulatory coordination to address the City’s NOV at the Robson Ranch WRP. DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F EXHIBIT B Compensation OWNER and ENGINEER agree to amend “Exhibit B Payments to Engineer Lump Sum Method” as set forth from the original agreement, on the basis of payment stipulated below: Total amended compensation for the ENGINEER contemplated under the terms of this agreement shall be a total not-to-exceed $408,300.00 for all labor and expenses. Progress payments shall be paid monthly based on the actual work satisfactorily completed per month in each phase, with the following amounts of the total compensation for each Phase of the Project. The OWNER shall compensate the ENGINEER as follows: Task Description Current Fee Change Amended Total Fee Type 1.0 Project Management $ 19,000 $ 12,500 $ 31,500 Lump Sum 2.0 Basis of Design Memorandum $ 74,600 $ 6,500 $ 81,100 Lump Sum 3.1 Final Design Phase I $ 98,500 $ 34,500 $ 133,000 Lump Sum 3.2 Final Design Phase II $ - $ 65,000 $ 65,000 Lump Sum 4.1 Bidding Phase I $ 8,700 $ $ 8,700 Lump Sum 4.2 Bidding Phase II $ - $ 7,500 $ 7,500 Lump Sum 5.1 Construction Phase I $ 25,300 $ 6,700 $ 32,000 Lump Sum 5.2 Construction Phase II $ 20,000 $ 20,000 Lump Sum 6.1 Record Drawings Phase I $ 4,500 $ (2,000) $ 2,500 Lump Sum 6.2 Record Drawings Phase II $ - $ 2,000 $ 2,000 Lump Sum 7.0 TCEQ Permitting and Compliance $ 9,900 $ 15,100 $ 25,000 Lump Sum Total Not To Exceed Fee $ 240,500 $ 167,800 $ 408,300 ENGINEER will not exceed the total maximum fee shown without authorization from the City. Any permitting, application, and similar project fees will be paid directly by the OWNER. DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Exhibit DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F PARKHILL, SMITH & COOPER, INC. CIQ X None X None X 3/22/2022 X Certificate Of Completion Envelope Id: 5CC53C642B224B6AADC032DA28CB143F Status: Completed Subject: Please DocuSign: City Council Contract 6590-099-Amendment 1 Source Envelope: Document Pages: 7 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Crystal Westbrook AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 3/22/2022 9:20:55 AM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Signed by link sent to crystal.westbrook@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 3/22/2022 9:22:43 AM Viewed: 3/22/2022 9:22:54 AM Signed: 3/22/2022 9:24:29 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to lori.hewell@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 3/22/2022 9:24:33 AM Viewed: 3/22/2022 9:32:42 AM Signed: 3/22/2022 9:33:09 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to marcella.lunn@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 3/22/2022 9:33:12 AM Viewed: 3/22/2022 1:34:05 PM Signed: 3/22/2022 1:41:21 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Frank Pugsley fpugsley@parkhill.com Principal Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to fpugsley@parkhill.com Using IP Address: 47.185.180.232 Sent: 3/22/2022 1:41:24 PM Viewed: 3/22/2022 2:21:52 PM Signed: 3/22/2022 2:26:26 PM Electronic Record and Signature Disclosure: Signer Events Signature Timestamp Accepted: 3/22/2022 2:21:52 PM ID: 31d1897d-75b1-4767-89ec-691522c2f863 Stephen D. Gay stephen.gay@cityofdenton.com Director Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to stephen.gay@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 3/22/2022 2:26:30 PM Viewed: 3/22/2022 2:33:04 PM Signed: 3/22/2022 2:48:15 PM Electronic Record and Signature Disclosure: Accepted: 3/22/2022 2:33:03 PM ID: f01c20f4-c562-47dc-a078-9fcf92a0d16b Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Signed by link sent to cheyenne.defee@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 3/22/2022 2:48:19 PM Viewed: 4/20/2022 8:34:05 AM Signed: 4/20/2022 8:34:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Signed by link sent to sara.hensley@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 4/20/2022 8:34:24 AM Viewed: 4/20/2022 8:45:13 AM Signed: 4/20/2022 8:45:20 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Rosa Rios rosa.rios@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Signed by link sent to rosa.rios@cityofdenton.com Using IP Address: 198.49.140.10 Sent: 4/20/2022 8:45:22 AM Viewed: 4/20/2022 11:39:44 AM Signed: 4/20/2022 11:40:19 AM Electronic Record and Signature Disclosure: Accepted: 4/20/2022 11:39:44 AM ID: fff86d5c-31c9-438e-886e-a288d29d04cb In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 3/22/2022 9:24:32 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 3/22/2022 2:48:19 PM Viewed: 3/22/2022 3:01:51 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 4/20/2022 11:40:21 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Annie Bunger annie.bunger@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 4/20/2022 11:40:22 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/22/2022 9:22:43 AM Certified Delivered Security Checked 4/20/2022 11:39:44 AM Signing Complete Security Checked 4/20/2022 11:40:19 AM Completed Security Checked 4/20/2022 11:40:22 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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