6590-099 - Amendment 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
6590-099
Not Applicable
PSA
Crystal Westbrook
ROBSON WASTEWATER LIFT STATION-1ST AMENDMENT
N/A
APRIL 19, 2022
22-783
6590-099 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND PARKHILL, SMITH & COOPER, INC.
PSA 6590-099
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 6590-099 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Parkhill, Smith & Cooper, Inc.,
(“Engineer”); to that certain contract executed on March 16, 2021, in the original not-to-
exceed amount of $240,500 (the “Agreement”); for services related to the Robson Ranch
Wastewater Treatment Plant Lift Station.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $167,800 with this Amendment for an aggregate not-to-exceed
amount of $408,300; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the design of intersection improvements for the Small Transportation Project, are
hereby authorized to be performed by Engineer. For and in consideration of the
additional services to be performed by Engineer, the City agrees to pay, based on
the cost estimate detail attached as Exhibit “B” to this Amendment, attached hereto
and incorporated herein for all purposes, a total fee, including reimbursement for
non-labor expenses an amount not to exceed $167,800.
2. This Amendment modifies the Agreement amount to provide an additional
$167,800 for the additional services with a revised aggregate not to exceed total of
$408,300.
3. Effective upon the date of execution of this Amendment, any reference to Schrickel
Rollins and Associates, Inc. will be deemed to refer to Parkhill, Smith & Cooper,
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
6590-099 PSA – Amendment #1 Page 2 of 2
Inc. throughout the Agreement. Parkhill, Smith & Cooper, Inc. hereby agrees to
accept all responsibilities, liabilities, and obligations of Schrickel Rollins and
Associates, Inc. as outlined in the Agreement.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“City”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
City Manager
“Engineer”
PARKHILL, SMITH & COOPER, INC.
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
ATTEST:
ROSA RIOS, CITY SECRETARY
By:______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
Principal
Stephen D. Gay
Water Utilities
Director
04/19/2022
EXHIBIT A Scope of Services ROBSON RANCH WASTEWATER TREATMENT PLANT LIFT STATION CONVERSION
Project Description: Parkhill is currently designing improvements to the Robson Ranch WRP and
wastewater collection system to allow for the Robson development’s continued expansion. This project
would ultimately convert the WRP into a lift station with peak storage and integrate the development’s
wastewater flow into the City’s primary collection system. Through a preliminary design analysis, it was
determined that the project would need to be designed and constructed in two phases for the following
reasons:
1. Allows additional coordination time with the Hunter and Cole Ranch Developments and The City’s
ongoing Wastewater Master Planning project.
2. Phase I improvements can be immediately implemented to bring the Robson WRP back within
TCEQs permitted capacity for flow and allow for Robson’s continued development.
3. Phase II improvements require a longer timeframe due to the regulatory coordination associated
with on the on-going Permit Amendment at the Pecan Creek WRP
The professional services, which the Owner has employed Engineer to perform under this Amendment
are generally described as follows:
Task 1- Project Management Amended to include:
• Amend task to provide additional project coordination with the ongoing Wastewater Master
Plan, Capital Improvements Interceptor project, and developments within the Hunter/Cole
and Country Lakes Development.
• Extension of project management duties to fulfill the two-phase design approach described
below.
Task 2 Basis of Design Memorandum Amended to include:
• Re-rate the pump design, adjust the proposed levels, and revise the pump capacities of
East Lift station and Peak Storage Basin to include an ultimate capacity that will allow for a
full build out of Robson Ranch based on the modeling results of Parkhill’s flow analysis.
• Provide the basis of design for the new non-potable water source at the Peak Storage Lift
Station.
Task 3- Final Design and Construction Contract Documents Amended as follows:
• Split this design task into two phases
• Subtask 3.1: East Lift Station Design and UV System Design
o Preparation of construction documents that include the East Lift Station
improvements.
o Addition of a site grading plan using City of Denton supplied survey information and
a new valve and meter vault(s) design for East Lift Station.
o Incorporate City’s procured equipment price for a new 1.65 MGD Aquaray UV
system at the Robson Ranch WRP within the East Lift Station Bid package.
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
Exhibit A1- Scope of Services Page 2
o Provide a bypass plan with applicable plan sheets and specifications necessary to
install the new UV system.
o Provide electrical design improvements as necessary to convert the main power to
the UV system from 208V to the required 480V and maintain existing electrical
components at the UV site.
o Get TCEQ regulatory approval to install the new UV system. The new UV system
will not deviate from the current permitted requirements for the Robson Ranch WRP.
o No structural or channel improvements are included within this design.
• Subtask 3.2: Peak Storage Lift Station
o Preparation of construction documents that include the Conversion of the Robson
WRP to a Peak Storage Lift Station.
Task 4- Bidding
• Amend this task to include two bidding phases
• Subtask 4.1: Bidding of Phase 1 design described in the original Scope
• Subtask 4.2: Bidding of Phase 2 design described in the original Scope
Task 5 Construction Phase Services
• Amend this task to include two construction phases
• Subtask 5.1: Construction of Phase 1 design described in the original Scope
• Subtask 5.2: Construction of Phase 2 design described in the original Scope
Task 6 Record Drawing Preparation
• Amend this task to include two record drawing phases
• Subtask 6.1: Record drawings for Phase 1 design described in the original Scope
• Subtask 6.2: Record drawings for Phase 2 design described in the original Scope
Task 7 Regulatory Compliance
• Include regulatory coordination associated with the Peak Storage Lift Station design
variances and exception requests at City of Denton’s approval and direction.
• Includes coordination with Owner’s design consultant to supply data and coordinate TCEQ
reviews associated with the ongoing Pecan Creek WWTP Water Quality Permit
Amendment.
• Includes regulatory coordination to address the City’s NOV at the Robson Ranch WRP.
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
EXHIBIT B Compensation
OWNER and ENGINEER agree to amend “Exhibit B Payments to Engineer Lump Sum Method” as set
forth from the original agreement, on the basis of payment stipulated below:
Total amended compensation for the ENGINEER contemplated under the terms of this agreement shall
be a total not-to-exceed $408,300.00 for all labor and expenses.
Progress payments shall be paid monthly based on the actual work satisfactorily completed per month
in each phase, with the following amounts of the total compensation for each Phase of the Project.
The OWNER shall compensate the ENGINEER as follows:
Task Description Current Fee Change Amended Total Fee Type
1.0 Project Management $ 19,000 $ 12,500 $ 31,500 Lump Sum
2.0 Basis of Design Memorandum $ 74,600 $ 6,500 $ 81,100 Lump Sum
3.1 Final Design Phase I $ 98,500 $ 34,500 $ 133,000 Lump Sum
3.2 Final Design Phase II $ - $ 65,000 $ 65,000 Lump Sum
4.1 Bidding Phase I $ 8,700 $ $ 8,700 Lump Sum
4.2 Bidding Phase II $ - $ 7,500 $ 7,500 Lump Sum
5.1 Construction Phase I $ 25,300 $ 6,700 $ 32,000 Lump Sum
5.2 Construction Phase II $ 20,000 $ 20,000 Lump Sum
6.1 Record Drawings Phase I $ 4,500 $ (2,000) $ 2,500 Lump Sum
6.2 Record Drawings Phase II $ - $ 2,000 $ 2,000 Lump Sum
7.0 TCEQ Permitting and Compliance $ 9,900 $ 15,100 $ 25,000 Lump Sum
Total Not To Exceed Fee $ 240,500 $ 167,800 $ 408,300
ENGINEER will not exceed the total maximum fee shown without authorization from the City.
Any permitting, application, and similar project fees will be paid directly by the OWNER.
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
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This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
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2
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Exhibit
DocuSign Envelope ID: 5CC53C64-2B22-4B6A-ADC0-32DA28CB143F
PARKHILL, SMITH & COOPER, INC.
CIQ
X
None
X
None
X
3/22/2022
X
Certificate Of Completion
Envelope Id: 5CC53C642B224B6AADC032DA28CB143F Status: Completed
Subject: Please DocuSign: City Council Contract 6590-099-Amendment 1
Source Envelope:
Document Pages: 7 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
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Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
3/22/2022 9:20:55 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
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Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
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Director
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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