Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
ACM: David Gaines
DATE: February 23, 2021
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager, or her designee, to execute a contract with Enviromatic Systems of Fort
Worth, Inc., through the Buy Board Cooperative Purchasing Network Contract # 631-20, for the acquisition,
repair, and maintenance of building management system controls on heating, ventilation, and air
conditioning systems for City buildings; providing for the expenditure of funds therefor; and providing an
effective date (File 7535 – awarded to Enviromatic Systems of Fort Worth, Inc., in the not-to-exceed amount
of $2,000,000.00).
INFORMATION/BACKGROUND
In addition to repair and maintenance services, Facilities Management will be systematically adding system
controls to all City-owned buildings by standardizing building management system controls for heating,
ventilation, and air conditioning systems. This change will allow Facilities Management immediately to
respond to any emergency or disaster by remotely controlling the air system(s) in City Buildings.
Additionally, the controls will permit Facilities Management staff to remotely check the equipment's
functionality and efficiency. Based on a historical spend and future projections the recommended NTE for
this contract is $2,000,000 for a total potential three (3) year contract.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Enviromatic Systems of Fort Worth, Inc., for the acquisition, repair, and maintenance
of building management system controls on heating, ventilation, and air conditioning systems for City
buildings, in a not-to-exceed amount of $2,000,000 for a total potential three (3) year contract.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Enviromatic Systems of Fort Worth, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This Buy Board contract expires November 30, 2023.
FISCAL INFORMATION
These services will be funded through the using department’s operating budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.