Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 3, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract Number DIR-TSO-3838 for Apple Branded Products and
Related Services, DIR-TSO-3863 for Miscellaneous Information Technology (IT) Hardware Peripherals,
Components and Related Services, DIR-TSO-4172 for Cloud Services, DIR-TSO-4291 for Information
Technology Security (ITS) Hardware, Software and Services, DIR-TSO-4317 for Software Products,
Software Services, Software as a Service (SaaS), and Enterprise Resource Planning (ERP) Software
Modules Products and Services; through Interlocal Cooperative Purchasing Agreement with the
Sourcewell Cooperative Purchasing Network, Contract Number 081419-SHI for Technology Catalog
Solutions; through the Buy Board Cooperative Purchasing Network Contract 661-22 for Technology
Equipment, Products, Services, and Software with SHI-Government Solutions, Inc., providing for the
expenditure of funds therefor; and providing an effective date (File 7983 – awarded to SHI-Government
Solutions, Inc., in the five (5) year not-to-exceed amount of $1,800,000.00).
INFORMATION/BACKGROUND
This contract will allow Technology Services to consolidate many smaller and more frequent purchases
such as software renewals, license purchases, some end-user devices, and system subscriptions that are
governed under different cooperative agreements under one procurement contract through one vendor
which can sell products under the various cooperative agreement, simplifying the contract and purchasing
process. SHI is the largest Minority- and Woman-Owned Business Enterprise (MWBE) in the United
States.
Examples of software and services purchased via this agreement:
• Specialized products such as NetMotion which is used in mobile field computers and tablets to improve
wireless connectivity for Police, Fire, and Denton Municipal Electric.
• Cloud data storage software subscriptions
• Specialized software products such as AutoCAD which are used in engineering operations to perform
electronic designs for facility projects.
• Adobe, BlueBeam, and other Microsoft specialty licenses.
• Apple brand devices, accessories, & warranties.
• Network monitoring & data security such as CommVault, Bomgar, BitDefender, & SolarWinds.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SHI-Government Solutions, Inc. provides miscellaneous Technology Services hardware peripherals,
accessories, and technology-related components and tools.
Examples of hardware accessories and technology related components via this agreement:
• Batteries
• Power Protection
• Input devices
• Multimedia
• Networking & video cables and adapters
• Monitor screen protectors
• UPS (Uninterruptable Power Supplies)
• Technology Research Books
• Computer tools, small hand screwdrivers, flashlights, powered screwdrivers, and label machines
Co-Op Contract Examples of Items Purchased from Co-Ops
DIR-TSO-3838 Apple brand products and related services
DIR-TSO-4172 CommVault, ZoomData
DIR-TSO-3863 APC, ASUS, Belkin, Jabra, Planatronics
DIR-TSO-4291 Bomgar, BitDefender, McAfee
DIR-TSO-4317 SolarWinds
Sourcewell 081419-SHI BlueBeam Licenses
BuyBoard 661-22 Adobe Pro & other specialty software
Contract Term Estimated Annual Spend
Year 1 300,000.00
Year 2 300,000.00
Year 3 300,000.00
Year 4 300,000.00
Year 5 300,000.00
Contingency 300,000.00
Total $1,800,000.00
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network,
Sourcewell Cooperative Purchasing Network, and Buy Board Cooperative Purchasing Network has been
competitively bid and meets the statutory requirements of Texas Local Government Code 271.102
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, Council approved the interlocal agreement with the Department of Information
Resources Purchasing Network (Ordinance 20-196).
On January 28, 2020, Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with SHI-Government Solutions, Inc., for Miscellaneous Information Technology (IT)
Hardware Peripherals, Components and Related Services, Cloud Services, Information Technology
Security (ITS) Hardware, Software and Services, Software Products, Software Services, Software as a
Service (SaaS), and Enterprise Resource Planning (ERP) Software Modules Products and Services;
Technology Catalog Solutions; and Technology Equipment, Products, Services, and Software, in a five
(5) year not-to-exceed amount of $1,800,000.00.
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. These cooperative contracts will begin to expire starting on June 21, 2022,
with the last one expiring on December 31, 2024.
FISCAL INFORMATION
These items and services will be funded through Technology Services operating budgets and the
department’s budget on an as-needed basis. The City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: DIR Pricing Sheets
Exhibit 3: Sourcewell Pricing Sheet
Exhibit 4: Buy Board Pricing
Exhibit 5: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.