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Exhibit 4 - Buy Board Pricing Sheet v.02.01.2021 October 11, 2021 Sent Via Email: Victoria_Pubylski@shi.com Victoria Pubylski SHI Government Solutions 3828 Pecana Trail Austin, TX 78749 Welcome to BuyBoard! Re: Notice of The Local Government Purchasing Cooperative Contract Award; Proposal Invitation No. 661-22, Technology Equipment, Products, Services and Software Congratulations, The Local Government Purchasing Cooperative (Cooperative) has awarded your company a BuyBoard® contract based on the above-referenced Proposal Invitation. The contract is effective for an initial one-year term of January 1, 2022 through December 31, 2022 and may be subject to two possible one-year renewals. Please refer to the Proposal Invitation for the contract documents, including the General Terms and Conditions of the Contract. To review the items your company has been awarded, please review Proposal Tabulation No. 661-22 at: www.buyboard.com/vendor. Only items marked as awarded to your company are included in this contract award, and only those awarded items may be sold through the BuyBoard contract. All sales must comply with the contract terms and must be at or below the awarded pricing as set forth in the General Terms and Conditions. The contract will be posted on the BuyBoard website as an online electronic catalog(s). You are reminded that, in accordance with the General Terms and Conditions, all purchase orders must be processed through the BuyBoard. Except as expressly authorized in writing by the Cooperative’s administrator, you are not authorized to process a purchase order received directly from a Cooperative member that has not been processed through the BuyBoard or provided to the Cooperative. If you receive a purchase order directly from a Cooperative member that you have reason to believe has not been received by the Cooperative or processed through the BuyBoard, you must promptly forward a copy of the purchase order by email to info@buyboard.com. A list of Cooperative members is available on the buyboard.com website. The BuyBoard vendor relations staff will be contacting you to assist with the resources available and to provide any support you may need as an awarded BuyBoard vendor. On behalf of the Cooperative, we appreciate your interest in the Cooperative and we are looking forward to your participation in the program. If you have any questions, please contact Cooperative Procurement Staff at 800‐695‐2919 (select option “2”). Sincerely, Arturo Salinas Asst. Division Director, Cooperative Purchasing Texas Association of School Boards, Inc., Administrator for The Local Government Purchasing Cooperative 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Page 10 of 71 Proposal Forms COMM/SVCS v.03.01.2021 PROPOSER’S ACCEPTANCE AND AGREEMENT Proposal Invitation Name: Technology Equipment, Products, Services and Software Proposal Due Date/Opening Date and Time: July 22, 2021 at 4:00 PM Proposal Invitation Number: 661-22 Location of Proposal Opening: Texas Association of School Boards, Inc. BuyBoard Department 12007 Research Blvd. Austin, TX 78759 Anticipated Cooperative Board Meeting Date: Contract Term: January 1, 2022 through December 31, 2022 with two possible one-year renewals. October 2021 By signature below , the undersigned acknow ledges and agrees that you are authorized to submit this Proposal, including making all acknow ledgements, consents, and certifications herein, on behalf of Proposer and, to the best of your know ledge, the information provided is t rue, accurate, and complete. SHI Government Solutions 7/21/2021 Name of Proposing Company Date Digitally signed by Victoria Pubylski 3828 Pecana Trail _D_a_te_: 2_0_2_1._07_.2_2_1_2:01:16 -05'00' Street Address Signature of Authorized Company Official Austin, TX 78749 Victoria Pubylski City, State, Zip Printed Name of Authorized Company Official 512-582-6724 Sr. Proposal Specialist Telephone Number of Authorized Company Official Position or Title of Authorized Company Official 512-732-0232 _22-_3695478_ Fax Number of Authorized Company Official Federal ID Number Victoria Pubylski 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 PROPOSAL FORMS PART 1: COMPLIANCE FORMS INSTRUCTIONS: Proposer must review and complete all forms in this Proposal Forms Part 1: Proposal Acknowledgements Felony Conviction Disclosure Resident/Nonresident Certification Debarment Certification Vendor Employment Certification No Israel Boycott Certification No Excluded Nation or Foreign Terrorist Organization Certification Historically Underutilized Business Certification Acknowledgement of BuyBoard Technical Requirements Construction-Related Goods and Services Affirmation Deviation and Compliance Vendor Consent for Name Brand Use Confidential/Proprietary Information EDGAR Vendor Certification Compliance Forms Signature Page An authorized representative of Proposer must initial in the bottom right corner of each page where indicated and complete and sign the Compliance Forms Signature Page. Proposer’s failure to fully complete, initial, and sign forms as required may result in your Proposal being rejected as non-responsive. PROPOSAL ACKNOWLEDGEMENTS The proposing company (“you” or “your”) hereby acknowledges and agrees as follows: 1. You have carefully examined and understand all information and documentation associated with this Proposal Invitation, including the Instructions to Proposers, General Information, General Terms and Conditions, attachments/forms, appendices, item specifications, and line items (collectively “Requirements”); 2. By your response (“Proposal”) to this Proposal Invitation, you propose to supply the products or services submitted at the pricing quoted in your Proposal and in strict compliance with the Requirements, unless specific deviations or exceptions are noted in the Proposal; 3. By your Proposal, you acknowledge and certify all items set forth in the General Terms and Conditions, Section B.12 (Certifications), including all non-collusion certifications and certifications regarding legal, ethical, and other matters set forth therein. 4. Any and all deviations and exceptions to the Requirements have been noted in your Proposal on the required form and no others will be claimed; Initial: _____ Page 11 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 5. If the Cooperative accepts any part of your Proposal and awards you a Contract, you will furnish all awarded products or services at the pricing quoted and in strict compliance with the Requirements (unless specific deviations or exceptions are noted on the required form and accepted by the Cooperative), including without limitation the Requirements related to: a. conducting business with Cooperative members, including offering pricing to members that is the best you offer compared to similarly situated customers in similar circumstances; b. payment of a service fee in the amount specified and as provided for in this Proposal Invitation; c. the possible award of a piggy-back contract by the National Purchasing Cooperative or nonprofit entity, in which event you will offer the awarded products and services in accordance with the Requirements; and d. submitting price sheets or catalogs in the proper format as required by the Cooperative as a prerequisite to activation of your Contract; 6. You have clearly identified on the included form any information in your Proposal that you believe to be confidential or proprietary or that you do not consider to be public information subject to public disclosure under the Texas Public Information Act or similar public information law; 7. The individual submitting this Proposal is duly authorized to enter into the contractual relationship represented by this Proposal Invitation on your behalf and bind you to the Requirements, and such individual (and any individual signing a form or Proposal document) is authorized and has the requisite knowledge to provide the information and make the representations and certifications required in the Requirements; 8. You have carefully reviewed your Proposal, and certify that all information provided is true, complete, and accurate to the best of your knowledge, and you authorize the Cooperative to take such action as it deems appropriate to verify such information; and 9. Any misstatement, falsification, or omission in your Proposal, whenever or however discovered, will be grounds for disqualifying you from consideration for a contract award under this Proposal Invitation, termination of a contract award, or any other remedy or action provided for in the General Terms and Conditions or by law. FELONY CONVICTION DISCLOSURE Subsection (a) of Section 44.034 of the Texas Education Code (Notification of Criminal History of Contractor) states: “A person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony.” Section 44.034 further states in Subsection (b): “A school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract.” Please check ¥one of the following: My company is a publicly-held corporation. (Advance notice requirement does not apply to publicly-held corporation.) My company is not owned or operated by anyone who has been convicted of a felony. My company is owned/operated by the following individual(s) who has/have been convicted of a felony: Name of Felon(s): _____________________________________________________________________________________ Details of Conviction(s):________________________________________________________________________________ ____________________________________________________________________________________________________ Initial: _____ Page 12 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 RESIDENT/NONRESIDENT CERTIFICATION Chapter 2252, Subchapter A, of the Texas Government Code establishes certain requirements applicable to proposers who are not Texas residents. Under the statute, a “resident” proposer is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. A “nonresident” proposer is a person who is not a Texas resident. Please indicate the status of your company as a “resident” proposer or a “nonresident” proposer under these definitions. Please check ¥one of the following: I certify that my company is a Resident Proposer. I certify that my company is a Nonresident Proposer. If your company is a Nonresident Proposer, you must provide the following information for your resident state (the state in which your company’s principal place of business is located): ______________________________________________ _______________________________________________ Company Name Address ______________________________________________ _____________ ___________________________ City State Zip Code A. Does your resident state require a proposer whose principal place of business is in Texas to under-price proposers whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes No B. What is the prescribed amount or percentage? $_______________ or ______________% DEBARMENT CERTIFICATION By signature on the Compliance Forms Signature Page, I certify that neither my company nor an owner or principal of my company has been debarred, suspended or otherwise made ineligible for participation in Federal Assistance programs under Executive Order 12549, “Debarment and Suspension,” as described in the Federal Register and Rules and Regulations. Neither my company nor an owner or principal of my company is currently listed on the government-wide exclusions in SAM, debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. My company agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from my company if my company or an owner or principal is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under any statutory or regulatory authority. VENDOR EMPLOYMENT CERTIFICATION Section 44.031(b) of the Texas Education Code establishes certain criteria that a school district must consider when determining to whom to award a contract. Among the criteria for certain contracts is whether the vendor or the vendor’s ultimate parent or majority owner (i) has its principal place of business in Texas; or (ii) employs at least 500 people in Texas. If neither your company nor the ultimate parent company or majority owner has its principal place of business in Texas, does your company, ultimate parent company, or majority owner employ at least 500 people in Texas? Please check ¥one of the following: Yes No Initial: ______ Page 13 of 71 SHI Government Solutions 3828 Pecana Trail Austin TX 78749 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 NO ISRAEL BOYCOTT CERTIFICATION A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV’T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. NO EXCLUDED NATION OR FOREIGN TERRORIST ORGANIZATION CERTIFICATION Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. HISTORICALLY UNDERUTILIZED BUSINESS CERTIFICATION A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to in this form as a “HUB”) is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. 3OHDVHFKHFN¥DOOWKDWDSSO\: I certify that my company has been certified as a HUB in the following categories: Minority Owned Business Women Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Certification Number: ____________________________________________________ Name of Certifying Agency: _______________________________________________ My company has NOT been certified as a HUB. Initial: _____ Page 14 of 71 x x x 1223695478500 Texas Comptroller of Public Accounts VP Texas Historically Underutilized Business (HUB) Certificate Certificate/VID Number: 1223695478500 File/Vendor Number: 082075 Approval Date: 21-APR-2020 Scheduled Expiration Date: 21-APR-2024 The Texas Comptroller of Public Accounts (CPA), hereby certifies that SHI GOVERNMENT SOLUTIONS, INC has successfully met the established requirements of the State of Texas Historically Underutilized Business (HUB) Program to be recognized as a HUB. This certificate printed 24-APR-2020, supersedes any registration and certificate previously issued by the HUB Program. If there are any changes regarding the information (i.e., business structure, ownership, day-to-day management, operational control, business location) provided in the submission of the business’ application for registration/certification as a HUB, you must immediately (within 30 days of such changes) notify the HUB Program in writing. The CPA reserves the right to conduct a compliance review at any time to confirm HUB eligibility. HUB certification may be suspended or revoked upon findings of ineligibility. Statewide HUB Program Statewide Procurement Division Note: In order for State agencies and institutions of higher education (universities) to be credited for utilizing this business as a HUB, they must award payment under the Certificate/VID Number identified above. Agencies, universities and prime contractors are encouraged to verify the company’s HUB certification prior to issuing a notice of award by accessing the Internet (https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp) or by contacting the HUB Program at 512-463-5872 or toll-free in Texas at 1-888-863-5881. The Texas Comptroller of Public Accounts (CPA) administers the Statewide Historically Underutilized Business (HUB) Program for the State of Texas, which includes certifying minority, woman, and service disabled veteran-owned businesses as HUBs and facilitates the use of HUBs in state procurement and provides them with information on the state's procurement process. We are pleased to inform you that your application for certification/re-certification as a HUB has been approved. Your company's profile is listed in the State of Texas HUB Directory and may be viewed online at https://mycpa.cpa.state.tx.us/tpasscmblsearch/index.jsp. Provided that your company continues to meet HUB eligibility requirements, the attached HUB certificate is valid for the time period specified. You must notify the HUB Program in writing of any changes affecting your company’s compliance with the HUB eligibility requirements, including changes in ownership, day-to-day management, control and/or principal place of business. Note: Any changes made to your company’s information may require the HUB Program to re-evaluate your company’s eligibility. Please visit our website at http://comptroller.texas.gov/procurement/prog/hub/ and reference our publications (i.e. Grow Your Business pamphlet, HUB Brochure and Vendor Guide) providing addition information on state procurement resources that can increase your company’s chances of doing business with the state. Thank you for your participation in the HUB Program! If you have any questions, you may contact a HUB Program representative at 512-463-5872 or toll-free in Texas at 1-888-863-5881. Rev. 06/19 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 ACKNOWLEDGEMENT OF BUYBOARD TECHNICAL REQUIREMENTS Vendor shall review the BuyBoard Technical Requirements included in this Proposal Invitation. By signature on the Compliance Forms Signature Page, the undersigned affirms that Proposer has obtained a copy of the BuyBoard Technical Requirements, has read and understands the requirements, and certifies that Vendor is able to meet and will comply with those requirements except as follows: [List and explain BuyBoard Technical Requirements, if any, to which your company ccannot or will nnot comply.] Note: In accordance with the General Terms and Conditions of the Contract, to the extent Vendor is awarded a Contract under this Proposal Invitation but is unable or unwilling to meet the applicable BuyBoard Technical Requirements, the information available on the BuyBoard for Vendor’s awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor’s awarded products and services on the BuyBoard website. Further, to the extent Vendor has acknowledged ability to meet and comply with the BuyBoard Technical Requirements, any subsequent failure or refusal by Vendor to promptly provide information upon request to the Cooperative administrator in accordance with those technical requirements may be deemed an event of default under the Contract. CONSTRUCTION-RELATED GOODS AND SERVICES AFFIRMATION The Cooperative issued the BuyBoard Procurement and Construction-Related Goods and Services Advisory for Texas Members (“Advisory”), which provides information specifically relevant to the procurement of construction-related goods and services by Texas Cooperative members. The Advisory, available at buyboard.com/Vendor/Resources.aspx, provides an overview of certain legal requirements that are potentially relevant to a Cooperative member’s procurement of construction or construction-related goods and services, including those for projects that may involve or require architecture, engineering or independent testing services. A copy of the Advisory can also be provided upon request. Because many BuyBoard contracts include goods or installation services that might be considered construction-related, Proposer must make this Construction Related-Goods and Services Affirmation regardless of type of goods or services associated with this Proposal Invitation. A contract awarded under this Proposal Invitation covers only the specific goods and/or services awarded by the Cooperative. As explained in the Advisory (“Advisory”), Texas law prohibits the procurement of architecture or engineering services through a purchasing cooperative. This Proposal Invitation and any Contract awarded thereunder does not include such services. Architecture or engineering services must be procured by a Cooperative member separately, in accordance with the Professional Services Procurement Act (Chapter 2254 of the Texas Government Code) and other applicable law and local policy. By signature on the Compliance Forms Signature Page, Proposer affirms that Proposer has obtained a copy of the Advisory, has read and understands the Advisory, and is authorized by Proposer to make this affirmation. If Proposer sells construction- related goods or services to a Cooperative member under a Contract awarded under this Proposal Invitation, Proposer will comply with the Advisory and applicable legal requirements, make a good faith effort to make its Cooperative member customers or potential Cooperative member customers aware of such requirements, and provide a Cooperative member with a copy of the Advisory before accepting the member’s Purchase Order or other agreement for construction-related goods or services. Initial: ______ Page 15 of 71 SHI Government Solutions will host our own catalog. Customers can shop using the BuyBoard Catalog 661-22 at texas.gs.shi.com or using the BuyBoard punch-out system. VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 D EVIATION AND COMPLIANCE If your company intends to deviate from the General Terms and Conditions, Proposal Specifications or other requirements associated with this Proposal Invitation, you MUST list all such deviations on this form, and provide complete and detailed information regarding the deviations on this form or an attachment to this form. Prior to completing this form, Vendor shall review the General Terms and Conditions section B.4 (Deviations from Item Specifications and General Terms and Conditions). Please note that, as provided in section B.4, certain provisions of the General Terms and Conditions are NOT subject to deviation, and certain deviations will be deemed rejected without further action by the Cooperative. Any attempted deviation, whether directly or indirectly, to provisions identified in this Proposal Invitation as not subject to deviation shall be deemed rejected by the Cooperative and, unless otherwise withdrawn by Vendor, may result in Vendor’s Proposal being rejected in its entirety. The Cooperative will consider any deviations in its contract award decision and reserves the right to accept or reject a proposal based upon any submitted deviation. In the absence of any deviation identified and described in accordance with the above, your company must fully comply with the General Terms and Conditions, Proposal Specifications and all other requirements associated with this Proposal Invitation if awarded a Contract under this Proposal Invitation. A deviation will not be effective unless accepted by the Cooperative. The Cooperative, by and through the Cooperative administrator, may, in its sole discretion, seek clarification from and/or communicate with Proposer(s) regarding any submitted deviation, consistent with general procurement principles of fair competition. The Cooperative reserves the right to accept or reject a Proposal based upon any submitted deviation. 3OHDVHFKHFN¥RQHRIWKHIROORZLQJ No; Deviations Yes; Deviations List and fully explain any deviations you are submitting: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Initial: _____ Page 16 of 71 Please see attached pages. VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 VENDOR CONSENT FOR NAME BRAND USE BuyBoard members seeking to make purchases using a Contract awarded under this Proposal Invitation may view information regarding awarded Vendors, including but not limited to product catalogs, pricelists, pricing, and Proposals, through the BuyBoard website. To improve and enhance the experience of BuyBoard members seeking to procure goods and services under the Contract utilizing the BuyBoard website, any Vendor logo, product images, and similar brand and trademark information provided by Vendor for purposes of the Contract (“Vendor Information”) may be posted on the BuyBoard website. You acknowledge that, by submitting your Proposal, unless you specifically opt out below, you consent to use of your company’s Vendor Information on the BuyBoard website if awarded a Contract. You further acknowledge that whether, where, and when to include the Vendor Information on the BuyBoard website shall be at the sole discretion of the BuyBoard Administrator. Vendor retains, however, the right of general quality control over the BuyBoard Administrator’s authorized display of proprietary Vendor Information. Neither the BuyBoard nor its administrator will be responsible for the use or distribution of Vendor Information by BuyBoard members or any other third party using the BuyBoard website. This Vendor Consent shall be effective for the full term of the Contract, including renewals, unless Vendor provides a signed, written notice revoking consent to contractadmin@buyboard.com. BuyBoard shall have up to thirty days from the date of receipt of a termination or revocation of a Vendor Consent to remove Vendor information from the BuyBoard website. This Vendor Consent is subject to the Terms and Conditions of the Contract, including, but not limited to, those terms pertaining to Disclaimer of Warranty and Limitation of Liability, Indemnification, and Intellectual Property Infringement. Vendor logo files must be submitted in one of the formats set forth in the BuyBoard Technical Requirements. Proposers are requested to submit this information with Vendor’s Proposal. (This consent shall not authorize use of your company’s Vendor Information by BuyBoard if your company is not awarded a Contract.) OPT OUT: If your company wishes to opt out of the Vendor Consent for Name Brand Use, you must check the opt out box below. DDO NOT select this box unless your company is opting out of this Vendor Consent for N ame Brand Use. Ŀ By checking this box, Vendor hereby declines to provide consent for use of Vendor Information (as defined herein) on the BuyBoard website. By opting out, Vendor acknowledges and agrees that, if Vendor is awarded a Contract under this Proposal Invitation, information available on the BuyBoard for Vendor’s awarded products or services may be limited, potentially placing Vendor at a disadvantage and impacting the ability of Cooperative members to search, find, review, and purchase Vendor’s awarded products and services on the BuyBoard website. Initial: _____ Page 17 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 CONFIDENTIAL/PROPRIETARY INFORMATION A. Public Disclosure Laws All Proposals, forms, documentation, catalogs, pricelists, or other materials submitted by Vendor to the Cooperative in response to this Proposal Invitation, may be subject to the disclosure requirements of the Texas Public Information Act (Texas Government Code chapter 552.001, et. seq.) or similar disclosure law. Proposer must clearly identify on this form any information in its Proposal (including forms, documentation, or other materials submitted with the Proposal) that Proposer considers proprietary or confidential. If Proposer fails to properly identify the information, the Cooperative shall have no obligation to notify Vendor or seek protection of such information from public disclosure should a member of the public or other third party request access to the information under the Texas Public Information Act or similar disclosure law. When required by the Texas Public Information Act or other disclosure law, Proposer may be notified of any third-party request for information in a Proposal that Proposer has identified in this form as proprietary or confidential. Does your Proposal (including forms, documentation, catalogs, pricelists, or other materials submitted with the Proposal) contain information which Vendor considers proprietary or confidential? 3OHDVHFKHFN¥RQHRIWKHIROORZLQJ: NO, I certify that none of the information included with this Proposal is considered confidential or proprietary. YES, I certify that this Proposal contains information considered confidential or proprietary and all such information is specifically identified on this form. If you responded “YES”, you must clearly identify below the specific information you consider confidential or proprietary. List each page number, form number, or other information sufficient to make the information readily identifiable. The Cooperative and Cooperative administrator shall not be responsible for a Proposer’s failure to clearly identify information considered confidential or proprietary. Further, by submitting a Proposal, Proposer acknowledges that the Cooperative and Cooperative administrator will disclose information when required by law, even if such information has been identified herein as information Vendor considers confidential or proprietary. Confidential / Proprietary Information: ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ (Attach additional sheets if needed.) Initial: _____ Page 18 of 71 References Catalog Price List Proposal Invitation Questionnaire VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 B. Copyright Information Does your Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) contain copyright information? Please FKHFN¥RQHRIWKHIROORZLQJ NO, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does not contain copyright information. YES, Proposal (including forms, documentation, pricelists, catalogs, or other materials submitted with the Proposal) does contain copyright information. If you responded “YES”, clearly identify below the specific documents or pages containing copyright information. Copyright Information: _________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ (Attach additional sheets if needed.) C. Consent to Release Confidential/Proprietary/Copyright Information to BuyBoard Members BuyBoard members (Cooperative and nonprofit members) seeking to make purchases through the BuyBoard may wish to view information included in the Proposals of awarded Vendors. If you identified information on this form as confidential, proprietary, or subject to copyright, and you are awarded a BuyBoard contract, your acceptance of the BuyBoard contract award constitutes your consent to the disclosure of such information to BuyBoard members, including posting of such information on the secure BuyBoard website for members. Note: Neither the Cooperative nor Cooperative administrator will be responsible for the use or distribution of information by BuyBoard members or any other party. D. Consent to Release Proposal Tabulation Notwithstanding anything in this Confidential/Proprietary Information form to the contrary, by submitting a Proposal, Vendor consents and agrees that, upon Contract award, the Cooperative may publicly release, including posting on the public BuyBoard website, a copy of the proposal tabulation and award information for the Contract including Vendor name; proposed catalog/pricelist name(s); proposed percentage discount(s), hourly labor rate(s), or other specified pricing; and Vendor award or non-award information. Initial: ______ Page 19 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 EDGAR VENDOR CERTIFICATION (2 CFR Part 200 and Appendix II) When a Cooperative member seeks to procure goods and services using funds under a federal grant or contract, specific federal laws, regulations, and requirements may apply in addition to those under state law. This includes, but is not limited to, the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 CFR 200 (sometimes referred to as the “Uniform Guidance” or new “EDGAR”). All Vendors submitting a Proposal must complete this EDGAR Certification Form regarding Vendor’s willingness and ability to comply with certain requirements which mmay be applicable to specific Cooperative member purchases using federal grant funds. Completed forms will be made available to Cooperative members for their use while considering their purchasing options when using federal grant funds. Cooperative members may also require Vendors to enter into ancillary agreements, in addition to the terms and conditions of the BuyBoard contract, to address the member’s specific contractual needs, including contract requirements for a procurement using federal grants or contracts. For each of the items below, Vendor should certify Vendor’s agreem ent and ability to comply, w here applicable, by having Vendor’s authorized representative check the applicable boxes, initial each page, and sign the Compliance Forms Signature Page. If you fail to complete any item in this form, the Cooperative w ill consider and may list the Vendor’s response on the BuyBoard as “NO,” the Vendor is unable or unw illing to comply. A “NO” response to any of the items may, if applicable, impact the ability of a Cooperative member to purchase from the Vendor using federal funds. 1. Vendor Violation or Breach of Contract Terms: Contracts for more than the simplified acquisition threshold, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 USC 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate. Provisions regarding Vendor default are included in the BuyBoard General Terms and Conditions, including Section E.18, Remedies for Default and Termination of Contract. Any Contract award will be subject to such BuyBoard General Terms and Conditions, as well as any additional terms and conditions in any Purchase Order or Cooperative member ancillary contract agreed upon by Vendor and the Cooperative member which must be consistent with and protect the Cooperative member at least to the same extent as the BuyBoard Terms and Conditions. The remedies under the Contract are in addition to any other remedies that may be available under law or in equity. By submitting a Proposal, you agree to these Vendor violation and breach of contract terms. Ŀ YES, I agree. Ŀ NO, I do not agree. 2. Termination for Cause or Convenience: For any Cooperative member purchase or contract in excess of $10,000 made using federal funds, you agree that the following term and condition shall apply: The Cooperative member may terminate or cancel any Purchase Order under this Contract at any time, with or without cause, by providing seven (7) business days advance written notice to the Vendor. If this Agreement is terminated in accordance with this Paragraph, the Cooperative member shall only be required to pay Vendor for goods or services delivered to the Cooperative member prior to the termination and not otherwise returned in accordance with Vendor’s return policy. If the Cooperative member has paid Vendor for goods or services not yet provided as of the date of termination, Vendor shall immediately refund such payment(s). If an alternate provision for termination of a Cooperative member purchase for cause and convenience, including the manner by which it will be effected and the basis for settlement, is included in the Cooperative member’s Purchase Order or ancillary agreement agreed to by the Vendor, the Cooperative member’s provision shall control. Ŀ YES, I agree. Ŀ NO, I do not agree. Initial: _____ Page 20 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 3. Equal Employment Opportunity: Except as otherwise provided under 41 CFR Part 60, all Cooperative member purchases or contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Vendor agrees that such provision applies to any Cooperative member purchase or contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and Vendor agrees that it shall comply with such provision. Ŀ YES, I agree.Ŀ NO, I do not agree. 4. Davis-Bacon Act: When required by Federal program legislation, Vendor agrees that, for all Cooperative member prime construction contracts/purchases in excess of $2,000, Vendor shall comply with the Davis-Bacon Act (40 USC 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Vendor is required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determinate made by the Secretary of Labor. In addition, Vendor shall pay wages not less than once a week. Current prevailing wage determinations issued by the Department of Labor are available at beta.sam.gov. Vendor agrees that, for any purchase to which this requirement applies, the award of the purchase to the Vendor is conditioned upon Vendor’s acceptance of the wage determination. Vendor further agrees that it shall also comply with the Copeland “Anti-Kickback” Act (40 USC 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Ŀ YES, I agree. Ŀ NO, I do not agree. 5. Contract Work Hours and Safety Standards Act: Where applicable, for all Cooperative member contracts or purchases in excess of $100,000 that involve the employment of mechanics or laborers, Vendor agrees to comply with 40 USC 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 USC 3702 of the Act, Vendor is required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 USC 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. Ŀ YES, I agree. Ŀ NO, I do not agree. Initial: _____ Page 21 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 6. Right to Inventions Made Under a Contract or Agreement: If the Cooperative member’s Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance or experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Vendor agrees to comply with the above requirements when applicable. Ŀ YES, I agree. Ŀ NO, I do not agree. 7. Clean Air Act and Federal Water Pollution Control Act: Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act (33 USC 1251-1387), as amended – Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 USC 7401-7671q.) and the Federal Water Pollution Control Act, as amended (33 USC 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA). When required, Vendor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act and the Federal Water Pollution Control Act. Ŀ YES, I agree. Ŀ NO, I do not agree. 8. Debarment and Suspension: Debarment and Suspension (Executive Orders 12549 and 12689) – A contract award (see 2 CFR 180.220) must not be made to parties listed on the government-wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR Part 1966 Comp. p. 189) and 12689 (3 CFR Part 1989 Comp. p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor certifies that Vendor is not currently listed on the government-wide exclusions in SAM, is not debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor further agrees to immediately notify the Cooperative and all Cooperative members with pending purchases or seeking to purchase from Vendor if Vendor is later listed on the government-wide exclusions in SAM, or is debarred, suspended, or otherwise excluded by agencies or declared ineligible under statutory or regulatory authority other than Executive Order 12549. Ŀ YES, I agree. Ŀ NO, I do not agree. 9. Byrd Anti-Lobbying Amendment: Byrd Anti-Lobbying Amendment (31 USC 1352) - Vendors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 USC 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. As applicable, Vendor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). Ŀ YES, I agree. Ŀ NO, I do not agree. Initial: _____ Page 22 of 71 VP 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 10. Procurement of Recovered Materials: For Cooperative member purchases utilizing Federal funds, Vendor agrees to comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act where applicable and provide such information and certifications as a Cooperative member may require to confirm estimates and otherwise comply. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery, and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Ŀ YES, I agree.Ŀ NO, I do not agree. 11. Domestic Preferences for Procurements: Where appropriate and consistent with law, 2 CFR §200.322 contains certain considerations for domestic preferences for procurements which may be applicable to Cooperative members using federal funds. When required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member regarding Vendor’s products, including whether goods, products, or materials are produced in the United States. Ŀ YES, I agree. Ŀ NO, I do not agree. 12. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment 2 CFR §200.216 prohibits expending federal loan or grant funds to procure or obtain certain telecommunications and video surveillance services or equipment. To the extent applicable and when required by a Cooperative member, Vendor agrees to provide such information or certification as may reasonably be requested by the Cooperative member to confirm whether any telecommunications or video surveillance services or equipment provided by Vendor is covered equipment or covered services under 2 CFR §200.216. Ŀ YES, I agree. Ŀ NO, I do not agree. 13. Profit as a Separate Element of Price: For purchases using federal funds in excess of the Simplified Acquisition Threshold, a Cooperative member may be required to negotiate profit as a separate element of the price. See, 2 CFR 200.324(b). When required by a Cooperative member, Vendor agrees to provide information and negotiate with the Cooperative member regarding profit as a separate element of the price for a particular purchase. However, Vendor agrees that the total price, including profit, charged by Vendor to the Cooperative member shall not exceed the awarded pricing, including any applicable discount, under Vendor’s Cooperative Contract. Ŀ YES, I agree. Ŀ NO, I do not agree. 14. General Compliance and Cooperation with Cooperative Members: In addition to the foregoing specific requirements, Vendor agrees, in accepting any Purchase Order from a Cooperative member, it shall make a good faith effort to work with Cooperative members to provide such information and to satisfy such requirements as may apply to a particular Cooperative member purchase or purchases including, but not limited to, applicable recordkeeping and record retention requirements. Ŀ YES, I agree.Ŀ NO, I do not agree. Initial: _____ Page 23 of 71 VP Page 24 of 71 Proposal Forms COMM/SVCS v.03.01.2021 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Victoria Pubylski COMPLIANCE FORMS SIGNATURE PAGE By initialing pages and by signature below, I certify that I have reviewed the following forms; that the information provided therein is true, complete, and accurate; and that I am authorized by my company to make all certifications, consents, acknowledgements, and agreements contained herein:  Proposal Acknowledgements  Felony Conviction Disclosure  Debarment Certification  Resident/Nonresident Certification  Vendor Employment Certification  No Israel Boycott Certification  No Excluded Nation or Foreign Terrorist Organization Certification  Historically Underutilized Business Certification  Construction-Related Goods and Services Affirmation  Acknowledgement of BuyBoard Technical Requirements  Deviation and Compliance  Vendor Consent for Name Brand Use  Confidential/Proprietary Information  EDGAR Vendor Certification _S HI Gov_er_n_me_nt So_l_u_t_i_on_s_ _ Company Name Digitally signed by Victoria Pubylski _D_a_te_: 2_0_21_.0_7_.2_2_1_2:_01_:4_2_-_05_'0_0_' _ Signature of Authorized Company Official _V_i_c_t_o_r_ia Pu_b_y_l_s_k_i_,_Sr. P_r_o_p_os_a_l_Sp_e_c_i_a_l_is_t_ Printed Name and Title _7 /21/202_1_ Date 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS INSTRUCTIONS: Proposer must completely and accurately provide all information requested in the following Vendor Information Forms or your Proposal may be rejected as non-responsive: Vendor Business Name Vendor Contact Information Federal and State/Purchasing Cooperative Experience Governmental References Company Profile Texas Regional Service Designation State Service Designation National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Local/Authorized Seller Listings Manufacturer Dealer Designation Proposal Invitation Questionnaire Vendor Request to Self-Report BuyBoard Purchases (Optional) To the extent any information requested is not applicable to your company, you must so indicate on the form. VENDOR BUSINESS N AME By submitting a Proposal, Vendor is seeking to enter into a legal contract with the Cooperative. As such, Vendor must be an individual or legal business entity capable of entering into a binding contract. Name of Proposing Company: ____________________________________________________________ (List the llegal name of the company seeking to contract with the Cooperative. Do NOT list an assumed name, dba, aka, etc. here. Such information may be provided below. If you are submitting a joint proposal with another entity to provide the same proposed goods or services, each submitting entity should complete a separate vendor information form. Separately operating legal business entities, even if affiliated entities, which propose to provide goods or services separately must submit their own Proposals.) 3OHDVHFKHFN¥RQHRIWKHIROORZLQJ Type of Business: Ŀ Individual/Sole Proprietor Ŀ Corporation Ŀ Limited Liability Company Ŀ Partnership Ŀ Other (Specify: ________________________) State of Incorporation (if applicable): ___________________________ Federal Employer Identification Number: ___________________________ (Vendor must include a completed IRS W-9 form with their Proposal) Name by which Vendor, if awarded, wishes to be identified on the BuyBoard: (Note: If different than the Name of Proposing Company listed above, only valid trade names (dba, aka, etc.) of the Proposing Company may be used and a copy of your Assumed Name Certificate(s), if applicable, must be attached.) ____________________________________________________________________________________________________ Page 25 of 71 SHI Government Solutions, Inc. Texas 22-3695478 SHI Government Solutions / SHI W-9 included in online portal submission. 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 VENDOR CONTACT INFORMATION VVendor shall provide the requested Vendor Contact Information in the electronic proposal submission system including contract, purchase order, RFQ, and invoice contacts (or, if submitting a hard copy Proposal, timely request and complete the Vendor Contact Information form in accordance with the Instructions to Proposers). FEDERAL AND STATE/PURCHASING COOPERATIVE EXPERIENCE The Cooperative strives to provide Cooperative members with the best services and products at the best prices available from Vendors with the technical resources and ability to serve Cooperative members. Please respond to the following questions. 1. Provide the dollar value of sales to or through purchasing cooperatives at or based on an established catalog or market price during the previous 12-month period or the last fiscal year: $______________. (The period of the 12-month period is _________/_________). In the event that a dollar value is not an appropriate measure of the sales, provide and describe your own measure of the sales of the item(s). 2. By submitting a proposal, you agree that, based on your written discounting policies, the discounts you offer the Cooperative are equal to or better than the best price you offer other purchasing cooperatives for the same items under equivalent circumstances. 3. Provide the information requested below for other purchasing cooperatives for which Proposer currently serves, or in the past has served, as an awarded vendor. Rows should be added to accommodate as many purchasing cooperatives as required. PURCHASING GROUP CURRENT VENDOR? (Y/N) FORMER VENDOR (Y/N)? – IF YES, LIST YEARS AS VENDOR AWARDED COMMODITY CATEGORY(IES) 1. Federal General Services Administration 2. T-PASS (State of Texas) 3. OMNIA Partners 4. Sourcewell (NJPA) 5. E&I Cooperative 6. Houston-Galveston Area Council (HGAC) 7. Choice Partners 8. The Interlocal Purchasing System (TIPS) 9. Other MY COMPANY DOES NOT CURRENTLY HAVE ANY OF THE ABOVE OR SIMILAR TYPE CONTRACTS. CURRENT BUYBOARD VENDORS If you are a current BuyBoard vendor in the same contract category as proposed in this Proposal Invitation, indicate the discount for your current BuyBoard contract and the proposed discount in this Proposal. Explain any difference between your current and proposed discounts. Current Discount (%): _________________________ Proposed Discount (%): ________________________ Explanation: _________________________________________________________________________________________ Page 26 of 71 NN NN N N N N Y12 Y12All IT Hardware, Software, Cloud and Peripherals Average 12-13 years All IT Hardware, Software, Cloud and Peripherals 0%0% 7/21/2020 7/21/2021 N N N N PACE, ESG Region 19, UTSCCA & DIR Y 299,241,432 (The dollar amount shown above does not include BuyBoard sales - the total with BuyBoard sales included is $322,147,740.) All IT Hardware, Software, Cloud and Peripherals 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 GOVERNMENTAL REFERENCES For your Proposal to be considered, you must supply a minimum of five (5) individual governmental entity references. The Cooperative may contact any and all references provided as part of the Proposal evaluation. Provide the information requested below, including the existing pricing/discounts you offer each customer. The Cooperative may determine whether pricing/discounts are fair and reasonable by comparing pricing/discounts stated in your Proposal with the pricing/discounts you offer other governmental customers. Attach additional pages if necessary. Quantity/ Entity Name Contact Phone# Email Address Discount Volume_____ 1.__________________________________________________________________________________________________ 2.__________________________________________________________________________________________________ 3.__________________________________________________________________________________________________ 4.__________________________________________________________________________________________________ 5.__________________________________________________________________________________________________ Do you ever modify your written policies or standard governmental sales practices as identified in the above chart to give better discounts (lower pricing) than indicated? YES NO If YES, please explain: _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ _______________________________________________________________________________________________________________ COMPANY PROFILE Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) Page 27 of 71 Laredo ISD Ambrosio Gomez III (956) 273-1301 agomez@laredoisd.org Varies Varies UT Health San Antonio Tracey Haven-Wallace (210) 562-6319 HavenWallace@uthscsa.edu Varies Varies Laredo College Tony Lopez (956) 721-5312 jlopez@laredo.edu Varies Varies Eanes ISD Cathy Christian (512) 732-9090 x 4 cchristian@eanesisd.net Varies Varies City of Conroe Pam Cobb (936)525-4714 pcobb@cityofconroe.org Varies Varies When SHI obtains additional volume discounts, we pass the lower pricing onto the customer. X 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 TEXAS REGIONAL SERVICE DESIGNATION TThis form must be com pleted in the electronic proposal submission system (or, if submitting a hard copy Proposal, timely request and complete the form in accordance w ith the Instructions to Proposers). The Cooperative (referred to as “Texas Cooperative” in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and w illing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unw illing to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, term ination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposal submission system. Region and Headquarters 1 Edinburg 2 Corpus Christi 3 Victoria 4 Houston 5 Beaumont 6 Huntsville 7 Kilgore 8 Mount Pleasant 9 Wichita Falls 10 Richardson 11 Fort Worth 12 Waco 13 Austin 14 Abilene 15 San Angelo 16 Amarillo 17 Lubbock 18 Midland 19 El Paso 20 San Antonio Page 28 of 71 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. STATE SERVICE DESIGNATION TThis form must be com pleted in the electronic proposal submission system (or, if submitting a hard copy Proposal, timely request and complete the in accordance w ith the Instructions to Proposers). As set forth in the Proposal Invitation, it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy- back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete the State Service Designation information in the electronic proposal submission system. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) I n addition to this form, to be considered for a piggy-back aw ard by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follow s this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a state or states, you are certifying that you are authorized and w illing to provide the proposed products and services in those states. Designating states in w hich you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your P roposal or, if aw arded, termination of your Contract. I will service all states in the United States. I will not service all states in the United States. Alabama Alaska Nebraska Arizona Nevada Arkansas New Hampshire California (Public Contract Code 20118 & 20652) New Jersey Colorado New Mexico Connecticut New York Delaware North Carolina District of Columbia North Dakota Florida Ohio Georgia Oklahoma Hawaii Oregon Idaho Pennsylvania Illinois Rhode Island Indiana South Carolina Iowa South Dakota Kansas Tennessee Kentucky Texas Louisiana Utah Maine Vermont Maryland Virginia Massachusetts Washington Michigan West Virginia Minnesota Wisconsin Mississippi Wyoming Missouri Montana Page 29 of 71 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. NATIONAL PURCHASING COOPERATIVE VENDOR AWARD AGREEMENT In accordance with the Terms and Conditions associated with this Proposal Invitation, a contract awarded under this Proposal Invitation may be “piggy-backed” by another governmental entity. The National Purchasing Cooperative is an intergovernmental purchasing cooperative formed by certain school districts outside of Texas to serve its members throughout the United States. If you agree to be considered for a piggy-back award by the National Purchasing Cooperative, you agree to the following terms and agree to serve National Purchasing Cooperative members in the states you have indicated on the State Service Designation form, in your Proposal. By signing this form, Proposer (referred to in this Agreement as “Vendor”) agrees as follows: 1. Vendor acknowledges that if The Local Government Purchasing Cooperative (“Texas Cooperative”) awards Vendor a contract under this Proposal Invitation (“Underlying Award”), the National Purchasing Cooperative (“National Cooperative”) may - but is not required to - “piggy-back” on or re-award all or a portion of that Underlying Award (“Piggy-Back Award”). By signing this National Cooperative Vendor Award Agreement (“Agreement”), Vendor accepts and agrees to be bound by any such Piggy-Back Award as provided for herein. 2. In the event National Cooperative awards Vendor a Piggy-Back Award, the National Cooperative Administrator (“BuyBoard Administrator”) will notify Vendor in writing of such Piggy-Back Award, which award shall commence on the effective date stated in the Notice and end on the expiration date of the Underlying Award, subject to annual renewals as authorized in writing by the BuyBoard Administrator. Vendor agrees that no further signature or other action is required of Vendor in order for the Piggy-Back Award and this Agreement to be binding upon Vendor. Vendor further agrees that no interlineations or changes to this Agreement by Vendor will be binding on National Cooperative, unless such changes are agreed to by its BuyBoard Administrator in writing. 3. Vendor agrees that it shall offer its goods and services to National Cooperative members at the same unit pricing and same general terms and conditions, subject to applicable state laws in the state of purchase, as required by the Underlying Award. However, nothing in this Agreement prevents Vendor from offering National Cooperative members better (i.e., lower) competitive pricing and more favorable terms and conditions than those in the Underlying Award. 4. Vendor hereby agrees and confirms that it will serve those states it has designated on the State Service Designation Form of this Proposal Invitation. Any changes to the states designated on the State Service Designation Form must be approved in writing by the BuyBoard Administrator. 5. Vendor agrees to pay National Cooperative the service fee provided for in the Underlying Award based on the amount of purchases generated from National Cooperative members through the Piggy-Back Award. Vendor shall remit payment to National Cooperative on such schedule as it specifies (which shall not be more often than monthly). Further, upon request, Vendor shall provide National Cooperative with copies of all purchase orders generated from National Cooperative members, vendor invoices, and/or such other documentation regarding those purchase orders as the Cooperative’s administrators may require in their reasonable discretion for purposes of reviewing and verifying purchase activity. Vendor further agrees that National Cooperative shall have the right, upon reasonable written notice, to review Vendor’s records pertaining to purchases made by National Cooperative members in order to verify the accuracy of service fees. 6. Vendor agrees that the Underlying Award, including its General Terms and Conditions, are adopted by reference to the fullest extent such provisions can reasonably apply to the post-proposal/contract award phase. The rights and responsibilities that would ordinarily inure to the Texas Cooperative pursuant to the Underlying Award shall inure to National Cooperative; and, conversely, the rights and responsibilities that would ordinarily inure to Vendor in the Underlying Award shall inure to Vendor in this Agreement. Vendor recognizes and agrees that Vendor and National Cooperative are the only parties to this Agreement, and that nothing in this Agreement has application to other third parties, including the Texas Cooperative. In the event of conflict between this Agreement and the terms of the Underlying Award, the terms of this Agreement shall control, and then only to the extent necessary to reconcile the conflict. Page 30 of 71 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. Page 31 of 71 Victoria Pubylski Digitally signed by Victoria Pubylski 7.This Agreement shall be governed and construed in accordance with the laws of the State of Rhode Island and venue for any dispute shall lie in the federal district court of Alexandria, Virginia. 8.Vendor acknowledges and agrees that the award of a Piggy-Back Award is within the sole discretion of National Cooperative, and that this Agreement does not take effect unless and until National Cooperative awards Vendor a Piggy-Back Award and the BuyBoard Administrator notifies Vendor in writing of such Piggy-Back Award as provided for herein. WHEREFORE, by signing below Vendor agrees to the foregoing and warrants that it has the authority to enter into this Agreement. _S HI Gov_er_n_me_nt So_l_u_t_i_on_s__66_1-_2_2_Name of Vendor Proposal Invitation Number _D_a_te_: _20_2_1._07_.2_2_1_2:_02_:0_3_-0_5_'0_0'_ _V ic t_o_r_i_a Puby_l_s_ki _ Signature of Authorized Company Official Printed Name of Authorized Company Official _0 7_/_2 2_/_2 0_2 1__ Date 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. L OCATION/AUTHORIZED S ELLER L ISTINGS If you have more than one location/authorized seller that will service a Contract awarded under this Proposal Invitation, please list each location/authorized seller below. If additional sheets are required, please duplicate this form as necessary. NOTE: Awarded Vendors shall remain responsible for all aspects of the Contract, including processing of Purchase Orders, and shall be responsible for the performance of all locations and authorized sellers under and in accordance with the Contract. IIf you are a product m anufacturer and wish to designate Designated Dealers as defined in the General Term s and Conditions to receive Cooperative member Purchase Orders on your behalf, you must complete the Manufacturer Designated Dealer form. Location/Authorized Seller Name Contact Person Contact Information (Mailing Address, Phone, Fax, Email) Page 32 of 71 Texas / SHI Government Solutions Texas Team 3828 Pecana Trail, Austin, TX 78749 Phone: (800) 870-6079 Email: Texas@shi.com New Jersey / All states outside Texas / SHI International Corp. Inside Sales Team 290 Davidson Ave., Somerset, NJ 08873 Phone: (888) 764-8888 Email: Contact SHI Account Executive 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. M ANUFACTURER D EALER D ESIGNATION If Vendor is a manufacturer that sells products through a dealer network and wishes to designate a dealer or multiple dealers (“Designated Dealers”) to receive Cooperative member Purchase Orders on Vendor’s behalf, you must complete this form for each dealer you wish to designate. Regardless of any Designated Dealers submitted by Vendor, Vendor specifically agrees and acknowledges that any such designations are for Vendor’s convenience only and shall not, if Vendor is awarded a Contract, relieve Vendor of any obligations under the Contract, including payment of Cooperative service fees on all Purchase Orders submitted to Vendor or any Designated Dealer. In accordance with the General Terms and Conditions, an awarded Vendor shall remain responsible and liable for all of its obligations under the Contract and the performance of both Vendor and any of Vendor’s Designated Dealers under and in accordance with the Contract and remain subject to all remedies for default thereunder, including, but not limited to suspension and termination of Vendor’s Contract for nonpayment of service fees. If awarded, Vendor authorizes the Cooperative, in its sole discretion, to list any Vendor Designated Dealers in the BuyBoard system and to receive Purchase Orders directly from Cooperative members on behalf of Vendor. To the extent a Vendor with Designated Dealers receives a Purchase Order directly, it shall be the responsibility of Vendor to appropriately process such Purchase Order in accordance with the Contract, including but not limited to timely forwarding such Purchase Order to a Designated Dealer for processing. The Cooperative reserves the right, in its sole discretion, to refuse addition of, or request removal of, any Designated Dealer, and Vendor agrees to immediately require such Designated Dealer to cease accepting Purchase Orders or otherwise acting on Vendor’s behalf under the Contract. Further, the Cooperative administrator shall be authorized to remove or suspend any or all Designated Dealers from the BuyBoard at any time in its sole discretion. If you wish to designate a dealer to service a contract awarded under this Proposal Invitation, please list the Designated Dealer below. If you wish to designate multiple dealers, please duplicate this form as necessary. ____________________________________________________________________________________________________ Designated Dealer Name Designated Dealer Contact Person ____________________________________________________________________________________________________ Designated Dealer Address _____________________________________ _________________________ _________________ City State Zip _________________________________________ _______________________________________ Phone Number Fax Number _________________________________________ _____________________________________________________ Email address Designated Dealer Tax ID Number* (*attach W-9) Page 33 of 71 N/A 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. PROPOSAL INVITATION QUESTIONNAIRE The Cooperative will use your responses to the questions below in evaluating your Proposal and technical and financial resources to provide the goods and perform the services (“Work”) under the BuyBoard contract contemplated by this Proposal Invitation (“Contract”). Proposers must fully answer each question, numbering your responses to correspond to the questions/numbers below. Proposers must complete below or attach your responses to this questionnaire and submit in one document with your Proposal. You must submit the questionnaire and responses with your Proposal or the Proposal will not be considered. 1. List the number of years Proposer has been in business and former business names (if applicable). Note whether your company is currently for sale or involved in any transaction that would significantly alter its business or result in acquisition by another entity. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 2. Describe the resources Proposer has to manage staff and successfully perform the Work contemplated under this Contract. State the number and summarize the experience of company personnel who may be utilized for the Work, including those who will be available to Cooperative members for assistance with project development, technical issues, and product selection for Work associated with this Contract. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ___________________________________________________________________________________ 3. Marketing Strategy: For your Proposal to be considered, you must submit the Marketing Strategy you will use if the Cooperative accepts all or part of your Proposal. (Example: Explain how your company will initially inform Cooperative members of your BuyBoard Contract, and how you will continue to support the BuyBoard for the duration of the Contract term.) Attach additional pages if necessary. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ___________________________________________________________________________________ Page 34 of 71 SHI Government Solutions has supported State of Texas Public Sector customers for 22 years. SHI Government Solutions is not currently for sale or involved in any transaction that would alter our ability to support business under any contract awarded based upon this solicitation. SHI has a team of over 25 field sales team members supporting Public Sector customers in Texas with specific regions and named accounts. The experience of our team ranges from two years to 25 years in selling and supporting technology for Public Sector. We also have a team of support personnel including Field Solutions Engineers (technical experts), Software Licensing See attached. and Hardware experts, and 20 Inside Sales team members who support our customers' quoting and ordering needs day to day. BuyBoard Purchasing Cooperative MARKETING STRATEGY We understand the importance of marketing contracts and reaching all eligible customers. We have tremendous experience supporting customers’ needs, and we understand the unique requirements of procurement organizations. SHI Account Executives will share their experience and knowledge with Contract customers, ensuring they have the information, resources, and products they need. Upon award of contract, we will create a special edition newsletter for distribution to all existing relevant contacts, introducing the new contract for SHI as a select vendor for Deliverables Based Information Technology (IT) Services (DBITS) and introducing the members of our Account Team. The newsletter will also contain specific information regarding the manufacturers and products available under the contract, as well as information on how to obtain quotes and any other needed assistance. We will send this newsletter to our existing contact list and will also work closely with publisher and manufacturer representatives to market the benefits of using the contract. In addition, the SHI Account Team uses a variety of methods to market and sell the products that we represent, including customer meetings, vendor presentations, trade shows, web seminars, printed marketing materials, our website, and a monthly electronic newsletter. We also host strategic events with many of the SHI and Manufacturer Representatives to provide our mutual customers with new product information, product changes, and industry direction. Additionally, we participate in vendor exhibits at numerous monthly events, including technology trade shows. Some of the marketing-related items that contract customers can expect to continue receiving and accessing include: Newsletters – SHI creates various informative, monthly newsletters containing information regarding important contract dates, product releases or changes, Q&A, and upcoming events. Thousands of our customers currently receive these newsletters, and we will continue to make them available as a subscription to anyone who is interested. An example of our monthly SHI-GS newsletter is included below. BuyBoard Purchasing Cooperative BuyBoard Purchasing Cooperative Web Seminar Presentations – SHI hosts a series of web seminars covering a variety of topics including new product announcements, changes to licensing programs for major software OEMs, procurement and technology trends, and foundational IT information. Webinar schedules are published quarterly, and historically, our webinars have a regular audience of State of Texas public sector BuyBoard Purchasing Cooperative customers. Please check the events page on our web site https://texas.gs.shidirect.com/for the most current schedule. Marketing Documents – SHI creates hundreds of marketing texts for our major manufacturer partners and SHI core services offerings, all of which are made available to customers through in-person meetings, trade shows, email delivery, and mail-outs. Marketing documents will include those that we receive from the manufacturers, those that SHI creates for a general audience, and those that SHI creates specific to State of Texas Public Sector customers. Samples of SHI marketing handouts are included as appendices to this document. SHI Blog – SHI’s blog showcases short news and informational articles to keep our customers up to date on our services and support as well as on emerging trends in technology. Customers can subscribe to our blog online here: https://blog.shi.com/. The screenshots below exemplify the easy navigation of the SHI Blog website. Customers can browse by IT category, recent articles or popular posts. BuyBoard Purchasing Cooperative Social Media –In addition to the SHI Blog, SHI utilizes social media applications to keep our customers informed. Customers can get up-to-date information on demand by following SHI on Twitter, LinkedIn, Facebook and YouTube. 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. 4. Describe Proposer’s financial capability to perform the Contract. State or describe the firm’s financial strength and rating, bonding capacity, and insurance coverage limits. State whether the firm, or any of the firm’s past or present owners, principal shareholders or stockholders, or officers, have been a debtor party to a bankruptcy, receivership, or insolvency proceeding in the last 7 years, and identify any such debtor party by name and relationship to or position with your firm. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 5. Does your company have any outstanding financial judgments and/or is it currently in default on any loan or financing agreement? If so, provide detailed information on the nature of such items and prospects for resolution. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 6. List all contracts, if any, in the last 10 years on which Proposer has defaulted, failed to complete or deliver the work, or that have been terminated for any reason. For each such contract, provide the project name, scope, value and date and the name of the procuring entity. Fully explain the circumstances of the default, failure to complete or deliver the work, or termination. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ 7. List all litigation or other legal proceedings (including arbitration proceedings), if any, in the last 10 years brought against your firm, or any of the firm’s past or present owners, principal shareholders or stockholders, officers, agents or employees, that relate to or arise from a contract similar to this Contract or the Work contemplated under this Contract. Provide the style of the lawsuit or proceeding (name of parties and court or tribunal in which filed), nature of the claim, and resolution or current status. ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ ____________________________________________________________________________________________________ Page 35 of 71 SHI Government Solutions is a privately held company under the same ownership since 1999, and we have a financially strong and stable business model that has proven itself over time. In 2020, we transacted business with more than 450 unique public sector entities across the State of Texas, recognizing >22% Year-over-Year growth in revenues at more than $435M. We are sufficiently capitalized and funded to support the full scope of services and full potential term of any contract resulting from this RFP. Our D&B credit rating is 5 7 B G. Our firm has not, nor has our owner, been a debtor party to a bankruptcy, receivership, or insolvency in the proceeding seven years. No. SHI does not have any outstanding financial judgments, nor are we currently in default on any loan or financing agreement. SHI does not have any contracts on which we have defaulted or failed to complete or deliver the work, or been terminated in the past ten years. SHI has not been involved in any litigation or legal proceedings in the last ten years. 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. Page 36 of 71 Victoria Pubylski VENDOR REQUEST TO SELF-REPORT BUYBOARD PURCHASES The General Terms and Conditions require that all Purchase Orders generated by or under any Contract awarded under this Proposal Invitation be processed through the BuyBoard and, except as expressly authorized in writing by the Cooperative administrator, Vendors are not authorized to process Purchase Orders received directly from Cooperative members that have not been processed through the BuyBoard or provided to the Cooperative. In accordance with this provision, Vendor may request authorization of the Cooperative administrator to self-report Cooperative member purchases if awarded a Contract under this Proposal Invitation. By making such a request, Vendor acknowledges and agrees that self-reporting is specifically subject to and conditioned upon (1) Vendor’s agreement to the Additional Terms and Conditions for BuyBoard Self-Reporting which are included in this Proposal Invitation and incorporated herein for all purposes and (2) approval of this request in writing by the Cooperative administrator. Note: This form is NOT required as part of your proposal. You should sign and return this form ONLY if you w ish to request authorization to self-report Buy Board purchases. Any request to self-report will not be effective, and Vendor shall not be authorized to self-report BuyBoard member purchases, unless and until (1) Vendor is awarded a Contract under this Proposal Invitation, and (2) the request has been approved in writing by the Cooperative administrator. By my signature below , I hereby request authorization from the Cooperative administrator to self-report Buy Board purchases if my company is aw arded a Contract. I cert i f y t h a t I a m a u t h o r i z e d by t h e a b o v e - n a m e d V e n d o r to a p p r o v e t h i s f o r m , a n d I h a v e r e c e i v e d an d r ea d t h e A dditional Terms and Conditions for Buy Board Self-Reporting included in this Proposal I nvitation and do hereby approve and agree to such terms and conditions on behalf of Vendor. NAME OF VENDOR: _S HI Gove_r_nme_n__t Solut_i_o_ns Digitally signed by Victoria Pubylski _D_a_te_: _20_2_1._07_.2_2_1_2:_02_:3_3_-0_5_'0_0'_ Signature of Vendor Authorized Representative Printed Name: _V i_c_t_o r_ia Puby_l_s_ki Title: _S r_. P r_opo_sal_Sp_ecial_i_s_t_ Date: _0 7_/_2 2 /202__1 (For Cooperative Administrator Use Only) Approved by BuyBoard Administrator: _ Effective/Start Date for Self-Reporting: 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. R EQUIRED F ORMS C HECKLIST (3OHDVHFKHFN¥ the following) Reviewed/Completed: Proposer’s Acceptance and Agreement PROPOSAL FORMS PART 1: COMPLIANCE FORMS Reviewed/Completed: Proposal Acknowledgements Reviewed/Completed: Felony Conviction Disclosure Reviewed/Completed: Resident/Nonresident Certification Reviewed/Completed: Debarment Certification Reviewed/Completed: Vendor Employment Certification Reviewed/Completed: No Israel Boycott Certification Reviewed/Completed: No Excluded Nation or Foreign Terrorist Organization Certification Reviewed/Completed: Historically Underutilized Business Certification Reviewed/Completed: Acknowledgement of BuyBoard Technical Requirements Reviewed/Completed: Construction-Related Goods and Services Affirmation Reviewed/Completed: Deviation and Compliance Reviewed/Completed: Vendor Consent for Name Brand Use Reviewed/Completed: Confidential/Proprietary Information Reviewed/Completed: EDGAR Vendor Certification Reviewed/Completed: Compliance Forms Signature Page PROPOSAL FORMS PART 2: VENDOR INFORMATION FORMS Reviewed/Completed: Vendor Business Name Reviewed/Completed: Vendor Contact Information (complete in electronic proposal submission system) Reviewed/Completed: Federal and State/Purchasing Cooperative Experience Reviewed/Completed: Governmental References Reviewed/Completed: Company Profile Reviewed/Completed: Texas Regional Service Designation (complete in electronic proposal submission system) Reviewed/Completed: State Service Designation (complete in electronic proposal submission system) Reviewed/Completed: National Purchasing Cooperative Vendor Award Agreement (Vendors serving outside Texas only) Reviewed/Completed: Local/Authorized Seller Listings Reviewed/Completed: Manufacturer Dealer Designation Reviewed/Completed: Proposal Invitation Questionnaire Reviewed/Completed: Vendor Request to Self-Report BuyBoard Purchases (Optional) Reviewed/Completed: Proposal Specifications Discount (%) off Catalog/Pricelist and/or other required pricing information including Catalogs/Pricelists (or no bid response) must be submitted with the Proposal or the Proposal will not be considered. Page 39 of 71 X X X X X X X X X X X X X X X X X X X x X X X X X X X X X 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. PROPOSAL SPECIFICATION SUMMARY The categories and items specified for this Proposal Invitation are summarized below. For full Proposal Specifications, you must review and complete the Proposal Specification information in the electronic proposal submission system in accordance with the Instructions to Proposers (or, if submitting a hard copy Proposal, timely request and complete the Proposal Specification Form in accordance with the Instructions to Proposers). _________________________________________________________________________________________________________ NOTE 1: Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: ŀ 0DQXIDFWXUHUVVKDOOEHOLVWHGLQDOSKDEHWLFDORUGHU ŀ 9HQGRUPXVWOLVWRQHVSecific percentage discount for each manufacturer listed. Section I: Equipment, Products, and Supplies 1. Discount (%) off catalog/pricelist for Computer Hardware and Equipment (desktops, laptops, tablets, equipment, supplies, and related products). 2. Discount (%) off catalog/pricelist for Printers, Scanners, Digital Press and Related Products. 3. Discount (%) off catalog/pricelist for Smart Boards, Projectors, Document Cameras and Related Products. 4. Discount (%) off catalog/pricelist for Network Hardware and Related Products (servers, routers, switches, equipment, supplies, and related products). 5. Discount (%) off catalog/pricelist for Cabling and Related Products (equipment, supplies, and related products). 6. Discount (%) off catalog/pricelist for Digital Signage and Related Products (equipment, supplies, and related products). 7. Discount (%) off catalog/pricelist for Technology Supplies and Related Products. 8. Discount (%) off catalog/pricelist for Technology Repair Parts. 9. Discount (%) off catalog/pricelist for All Other Technology Related Products and Services. 10. Discount (%) off catalog/pricelist for Electronic Asset Recovery and Disposal Services. 11. Discount (%) off catalog/pricelist for Technology Related Maintenance Agreements. NOTE 2: Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription basLs and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Section II: Software as a Product (SaaP) and Services 12. Discount (%) off catalog/pricelist for Admission Ticket Tracking Software. 13. Discount (%) off catalog/pricelist for Bill Pay Software and Technology. 14. Discount (%) off catalog/pricelist for Business/Office Software. 15. Discount (%) off catalog/pricelist for Desktop/Web Publishing Software. 16. Discount (%) off catalog/pricelist for Instructional Software. 17. Discount (%) off catalog/pricelist for Specialty Software Products (school transportation routing software, and related products). 18. Discount (%) off catalog/pricelist for Imaging and Deployment Software Services. 19. Discount (%) off catalog/pricelist for Cloud Storage, Hosting and Related Software Services. 20. Discount (%) off catalog/pricelist for Archive, Email, Data Migration and Related Services. 21. Discount (%) off catalog/pricelist for Software Support Maintenance Agreements. Page 37 of 71 12007 Research Boulevard · Austin, Texas 78759-2439 · PH: 800-695-2919 · FAX: 800-211-5454 · buyboard.com Proposal Forms COMM/SVCS v.03.01.2021 rvd. Section III: Telecommunication Products and Supplies 22. Discount (%) off catalog/pricelist for Telecommunication Products (PURCHASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products). 23.Discount (%) off catalog/pricelist for Telecommunication Products (LEASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products). 24. Discount (%) off catalog/pricelist for Telecommunication Services (broadband data plans; internet service, mobile cell booster and related services). 25. Discount (%) off catalog/pricelist for Telecommunication Repair Parts. 26. Discount (%) off catalog/pricelist for Telecommunication Related Maintenance and/or Service Agreements. Section IV: Training, Installation and Repair Service Discount (%) off catalog/pricelist for Hourly Labor Rate for Technology Staff Development and Training of Equipment, Software, and Products - not to exceed hourly labor rate for Technology Staff Development and Training of Equipment, Software, and Products. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/Repair Service of Technology Equipment and Related Products - not to exceed hourly labor rate for Technology Equipment and Related Products. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/Repair Service of Software Products - not to exceed hourly labor rate for Software Products. Discount (%) off catalog/pricelist for Hourly Labor Rate for Installation/Repair Service of Telecommunication Products and Supplies - not to exceed hourly labor rate for Telecommunication Products and Supplies. Hourly Labor Rate for Website Design and Programming - not to exceed hourly labor rate for Website Design and Programming. Hourly Labor Rate for All Types of IT Position(s) (Manager, Supervisor and Service Technician) - not to exceed hourly labor rate for All Types of IT Position(s). Page 38 of 71 661-22 SHI Government Solutions Supplier Response Event Information Number:661-22 Title:Technology Equipment, Products, Services and Software Type:Request for Proposal Issue Date:5/24/2021 Deadline:7/22/2021 04:00 PM (CT) Notes: The Local Government Purchasing Cooperative (BuyBoard) Proposal Invitation No. 661-22 Technology Equipment, Products, Services and Software Proposal Due Date and Time: July 22, 2021 at 4:00 PM Responding to this and future proposals online is easy with our online submission system. 1. View and download the forms. DO NOT log in to view and download the documents. Visit vendor.buyboard.com and click on the “Current Proposal Invitations” button shown below to view and download the forms for this proposal. Page 1 of 34 pages Vendor: SHI Government Solutions 661-22 2. To submit completed proposal. Visit vendor.buyboard.com and click "Register/Login/Submit Proposal" button shown below to submit your proposal online. For additional assistance click this link è View our Proposal Submission Instructions. New Vendor? Visit vendor.buyboard.com and click “Register/Login/Submit Proposal.” Click Register now as a new supplier/vendor, so you don’t miss future proposal opportunities. Any Addenda issued with this proposal will also be placed on the website, and it will be the vendor’s responsibility to obtain the information. Page 2 of 34 pages Vendor: SHI Government Solutions 661-22 SHI Government Solutions Information Contact:Victoria Pubylski Address:3828 Pecana Trail Austin, TX 78749 Phone:(800) 870-6079 Fax:(512) 732-0232 Toll Free:(800) 870-6079 Email:Victoria_Pubylski@shi.com Web Address:https://texas.gs.shidirect.com/ By submitting your response, you certify that you are authorized to represent and bind your company. Victoria Pubylski Victoria_Pubylski@shi.com Signature Email Submitted at 7/22/2021 2:34:07 PM Requested Attachments BuyBoard Proposal Invitation No. 661-22 for Technology Equipment, Products, Services and Software Proposal-No-661-22_SHI Response.pdf REQUIRED-In PDF format, upload all proposal invitation documents available for download at vendor.buyboard.com including any additional pages, as necessary. (Please DO NOT password protect uploaded files.) Catalog/Pricelist Buyboard_661-22 Price File - SHI-GS.pdf REQUIRED-In PDF format, upload catalog/pricelist in proposal invitation instructions. File size must not exceed 100MB.(Please DO NOT password protect uploaded files.) Exceptions and/or Detailed Information Related to Discount % and/or Hourly Labor Rate Proposed BuyBoard 661-22_SHI Catalog and Services.pdf In PDF format, vendor shall attach detailed information including exceptions to pricing and/or discount percentage and define the services that are proposed to be provided. NOTE: IF DETAILED INFORMATION IS NOT SUBMITTED, PROPOSAL MAY NOT BE CONSIDERED. (Please DO NOT password protect uploaded files.) Company Profile BuyBoard 661-22_SHI Company Profile.pdf REQUIRED-Information on awarded Cooperative Contracts is available to Cooperative Members on the BuyBoard website. If your company is awarded a Contract under this Proposal Invitation, please provide a brief company description that you would like to have included with your company profile on the BuyBoard website. Submit your company profile in a separate file, in Word format, with your Proposal. (Note: Vendor is solely responsible for any content provided for inclusion on the BuyBoard website. The Cooperative reserves the right to exclude or remove any content in its sole discretion, with or without prior notice, including but not limited to any content deemed by the Cooperative to be inappropriate, irrelevant to the Contract, inaccurate, or misleading.) IRS Form W-9 Request for Taxpayer Identification Number and Certification SHI Government Solutions 2021 W-9.pdf REQUIRED-In PDF format, upload W-9 form. (Please DO NOT password protect uploaded files.) Response Attachments SHI Government Solutions COI 2020-2021.pdf Certificate of Insurance_SHI-GS<br/> SHI Return Policy.docx SHI Return Policy Page 3 of 34 pages Vendor: SHI Government Solutions 661-22 BuyBoard RFP 661-22_SHI-GS exceptions_072021.docx BuyBoard 661-22 Terms and Conditions - SHI Exceptions Bid Attributes 1 HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification HUB/No Israel Boycott Certification/No Excluded Nation or Foreign Terrorist Certification 2 No Israel Boycott Certification A Texas governmental entity may not enter into a contract with a value of $100,000 or more that is to be paid wholly or partly from public funds with a company (excluding a sole proprietorship) that has 10 or more full-time employees for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. (TEX. GOV’T CODE Ch. 2270). Accordingly, this certification form is included to the extent required by law. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes. TEX. GOV’T CODE §808.001(1). By signature on the Compliance Forms Signature Page, to the extent applicable, I certify and verify that Vendor does not boycott Israel and will not boycott Israel during the term of any contract awarded under this Proposal Invitation, that this certification is true, complete and accurate, and that I am authorized by my company to make this certification. Yes 3 No Excluded Nation or Foreign Terrorist Organization Certification Chapter 2252 of the Texas Government Code provides that a Texas governmental entity may not enter into a contract with a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) By signature on the Compliance Forms Signature Page, I certify and verify that Vendor is not on the Texas Comptroller’s list identified above; that this certification is true, complete and accurate; and that I am authorized by my company to make this certification. Yes 4 MWBE/HUB Status Certification A Proposer that has been certified as a Historically Underutilized Business (also known as a Minority/Women Business Enterprise or “MWBE” and all referred to in this form as a “HUB”) is encouraged to indicate its HUB certification status when responding to this Proposal Invitation. The BuyBoard website will indicate HUB certifications for awarded Vendors that properly indicate and document their HUB certification on this form. I certify that my company has been certified as a MWBE/HUB in the following categories: (Please check all that apply) 5 Minority Owned Business Minority Owned Business Minority Owned Business (Yes) Page 4 of 34 pages Vendor: SHI Government Solutions 661-22 6 Women Owned Business Women Owned Business Women Owned Business (Yes) 7 Service-Disabled Veteran Owned Business Service-Disabled Veteran Owned Business (veteran defined by 38 U.S.C. §101(2), who has a service-connected disability as defined by 38 U.S.C. § 101(16), and who has a disability rating of 20% or more as determined by the U. S. Department of Veterans Affairs or Department of Defense) Service-Disabled Veteran Owned Business (Yes) 8 Certification Number Certification Number 1223695478500 9 Name of Certifying Agency Certifying Agency TX Comptroller of Public Accts 1 0 Non-MWBE/HUB My company has NOT been certified as a MWBE/HUB Non-HUB (Yes) 1 1 Vendor General Contact Information Proposal/Contract General Contact Information 1 2 Vendor Proposal/Contract Contact Name Vendor Proposal/Contract Contact Name Victoria Pubylski 1 3 Vendor Proposal/Contract Contact E-mail Address Vendor Proposal/Contract Contact E-mail Address Victoria_Pubylski@shi.com 1 4 Vendor Proposal/Contract Mailing Address Vendor Proposal/Contract Mailing Address 3828 Pecana Trail 1 5 Vendor Proposal/Contact Mailing Address - City Vendor Proposal/Contact Mailing Address - City Austin 1 6 Vendor Proposal/Contact Mailing Address - State Vendor Proposal/Contact Mailing Address - State (Abbreviate State Name) TX 1 7 Vendor Proposal/Contact Mailing Address - Zip Code Vendor Proposal/Contact Mailing Address - Zip Code 78749 Page 5 of 34 pages Vendor: SHI Government Solutions 661-22 1 8 Vendor Proposal/Contact Phone Number Vendor Proposal/Contact Phone Number (xxx-xxx-xxxx) 512-983-6502 1 9 Vendor Proposal/Contact Extension Number Vendor Proposal/Contact Extension Number No response 2 0 Company Website Company Website (www.XXXXX.com) https://texas.gs.shi.com/ 2 1 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: I will use the internet to receive Purchase Orders at the following address Yes 2 2 Purchase Order E-mail Address Purchase Order E-mail Address Texas@shi.com 2 3 Purchase Order Contact Name Purchase Order Contact Name Texas Team 2 4 Purchase Order Contact Phone Number Purchase Order Contact Phone Number (xxx-xxx-xxxx) 800-870-6079 2 5 Purchase Order Contact Extension Number Purchase Order Contact Extension Number No response 2 6 Alternate Purchase Order E-mail Address Alternate Purchase Order E-mail Address No response 2 7 Alternate Purchase Order Contact Name Alternate Purchase Order Contact Name No response Page 6 of 34 pages Vendor: SHI Government Solutions 661-22 2 8 Alternate Purchase Order Contact Phone Number Alternate Purchase Order Contact Phone Number (xxx-xxx-xxxx) No response 2 9 Alternate Purchase Order Contact Extension Number Alternate Purchase Order Contact Extension Number No response 3 0 Purchase Orders Contact Information All Purchase Orders from Cooperative members will be available through the Internet. Vendors need Internet access and at least one e-mail address so that notification of new orders can be sent to the Internet contact when a new purchase order arrives. An information guide will be provided to Vendors to assist them with retrieving their orders. Please select options below for receipt of Purchase Orders and provide the requested information: Purchase Orders may be received by the Designated Dealer(s) identified on my company’s Dealer Designation form as provided to the Cooperative administrator. I understand that my company shall remain responsible for the Contract and the performance of all Designated Dealers under and in accordance with the Contract. No 3 1 Request for Quotes (â€œRFQâ€) Cooperative members will send RFQs to you by e-mail. Please provide e-mail addresses for the receipt of RFQs: 3 2 Request for Quote (RFQ) E-mail Address Request for Quote (RFQ) E-mail Address Texas@shi.com 3 3 Request for Quote (RFQ) Contact Name Request for Quote (RFQ) Contact Name Texas Team 3 4 Request for Quote (RFQ) Contact Phone Number Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) 800-870-6079 3 5 Request for Quote (RFQ) Contact Extension Number Request for Quote (RFQ) Contact Extension Number No response 3 6 Alternate Request for Quote (RFQ) E-mail Address Alternate Request for Quote (RFQ) E-mail Address No response 3 7 Alternate Request for Quote (RFQ) Contact Name Alternate Request for Quote (RFQ) Contact Name No response Page 7 of 34 pages Vendor: SHI Government Solutions 661-22 3 8 Alternate Request for Quote (RFQ) Contact Phone Number Alternate Request for Quote (RFQ) Contact Phone Number (xxx-xxx-xxxx) No response 3 9 Alternate Request for Quote (RFQ) Contact Extension Number Alternate Request for Quote (RFQ) Contact Extension Number No response 4 0 Invoices Your company will be billed monthly for the service fee due under a Contract awarded under this Proposal Invitation. All invoices are available on the BuyBoard website and e-mail notifications will be sent when they are ready to be retrieved. 4 1 Invoices Please choose only one (1) of the following options for receipt of invoices and provide the requested information: (a) Service fee invoices and related communications should be provided directly to my company at: or (b) In lieu of my company, I request and authorize all service fee invoices to be provided directly to the following billing agent: If Vendor authorizes a billing agent to receive and process service fee invoices, in accordance with the General Terms and Conditions of the Contract, Vendor specifically acknowledges and agrees that nothing in that designation shall relieve Vendor of its responsibilities and obligations under the Contract including, but not limited to, payment of all service fees under any Contract awarded Vendor. Service fee invoices and notices direct to company 4 2 Invoice Company Name Invoice Company Name SHI Government Solutions 4 3 Invoice Company Department Name Invoice Company Department Name Accounting 4 4 Invoice Contact Name Invoice Contact Name Keith Markowski 4 5 Invoice Mailing Address Invoice Mailing Address (P.O. Box or Street Address) P.O. Box 847434 4 6 Invoice Mailing Address - City Invoice Mailing Address - City Dallas Page 8 of 34 pages Vendor: SHI Government Solutions 661-22 4 7 Invoice Mailing Address - State Invoice Mailing Address - State (Abbreviate State Name) Texas 4 8 Invoice Mailing Address - Zip Code Invoice Mailing Address (Zip Code) 75284-7434 4 9 Invoice Contact Phone Number Invoice Contact Phone Number (xxx-xxx-xxxx) 732-686-8846 5 0 Invoice Contact Extension Number Invoice Contact Extension Number No response 5 1 Invoice Contact Fax Number Invoice Contact Fax Number (xxx-xxx-xxxx) 732-868-6105 5 2 Invoice Contact E-mail Address Invoice Contact E-mail gsremittance@shi.com 5 3 Invoice Contact Alternate E-mail Address Invoice Contact Alternate E-mail Address Keith_Markowski@shi.com 5 4 Billing Agent Company Name Billing Agent Company Name No response 5 5 Billing Agent Department Name Billing Agent Department Name No response 5 6 Billing Agent Contact Name Billing Agent Contact Name No response 5 7 Billing Agent Mailing Address Billing Agent Mailing Address (P.O. Box or Street Address) No response 5 8 Billing Agent Mailing Address - City Billing Agent Mailing Address - City No response Page 9 of 34 pages Vendor: SHI Government Solutions 661-22 5 9 Billing Agent Mailing Address - State Billing Agent Mailing Address - State (Abbreviate State Name) No response 6 0 Billing Agent Mailing Address - Zip Code Billing Agent Mailing Address - Zip Code No response 6 1 Billing Agent Contact Phone Number Billing Agent Contact Phone Number (xxx-xxx-xxxx) No response 6 2 Billing Agent Contact Extension Number Billing Agent Contact Extension Number No response 6 3 Billing Agent Fax Number Billing Agent Fax Number No response 6 4 Billing Agent Contact E-mail Address Billing Agent Contact E-mail Address No response 6 5 Billing Agent Alternative E-mail Address Billing Agent Alternative E-mail Address No response 6 6 Shipping Via Common Carrier, Company Truck, Prepaid and Add to Invoice, or Other Common Carrier 6 7 Payment Terms Note: Vendor payment terms must comply with the BuyBoard General Terms and Conditions and the Texas Prompt Payment Act (Texas Government Code Ch. 2251). Net 30 days 6 8 Vendor's Internal/Assigned Reference/Quote Number Vendor's Internal/Assigned Reference/Quote Number 661-22 6 9 State or Attach Return Policy Note: Only return requirements and processes will be deemed part of Vendor’s return policy. Any unrelated contract terms, terms of sale, or other information not specifically related to return requirements and processes included in Vendor’s return policy shall not apply to any awarded Contract unless specifically included as a deviation in the Deviation and Compliance Form and accepted by the Cooperative. https://texas.gs.shi.com/CustomerServices/SHIInfo.aspx?ContentId=768&_ga=2.7966961.2131157903.162369 Page 10 of 34 pages Vendor: SHI Government Solutions 661-22 7 0 Electronic Payments Are electronic payments acceptable to your company? Yes 7 1 Credit Card Payments Are credit card payments acceptable to your company? Yes 7 2 Texas Regional Service Designation Texas Regional Service Designation - Refer to Form in Proposal Invitation The Cooperative (referred to as “Texas Cooperative” in this form and in the State Service Designation form) offers vendors the opportunity to service its members throughout the entire State of Texas. In the electronic proposal submission system, you must indicate if you will service Texas Cooperative members statewide or, if you do not plan to service all Texas Cooperative members statewide, you must indicate the specific regions you will service. If you propose to serve different regions for different products or services included in your Proposal, you must complete and submit a separate Texas Regional Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a region or regions, you are certifying that you are authorized and willing to provide the proposed products and services in those regions. Designating regions in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. Additionally, if you do not plan to service Texas Cooperative members (i.e., if you will service only states other than Texas), you must so indicate on the form in the electronic proposal submission system. 7 3 Company Name Company Name SHI Government Solutions 7 4 Texas Regional Service Designation Select only one of the following options. If you select "I will NOT serve all Regions of Texas", you must then check the individual Regions you wish to serve. All Regions 7 5 Region 1 Region 1 - Edinburg Region 1 (1) 7 6 Region 2 Region 2 - Corpus Christi Region 2 (2) 7 7 Region 3 Region 3 - Victoria Region 3 (3) 7 8 Region 4 Region 4 - Houston Region 4 (4) Page 11 of 34 pages Vendor: SHI Government Solutions 661-22 7 9 Region 5 Region 5 - Beaumont Region 5 (5) 8 0 Region 6 Region 6 - Huntsville Region 6 (6) 8 1 Region 7 Region 7 - Kilgore Region 7 (7) 8 2 Region 8 Region 8 - Mount Pleasant Region 8 (8) 8 3 Region 9 Region 9 - Wichita Falls Region 9 (9) 8 4 Region 10 Region 10 - Richardson Region 10 (10) 8 5 Region 11 Region 11 - Fort Worth Region 11 (11) 8 6 Region 12 Region 12 - Waco Region 12 (12) 8 7 Region 13 Region 13 - Austin Region 13 (13) 8 8 Region 14 Region 14 - Abilene Region 14 (14) 8 9 Region 15 Region 15 - San Angelo Region 15 (15) 9 0 Region 16 Region 16 - Amarillo Region 16 (16) Page 12 of 34 pages Vendor: SHI Government Solutions 661-22 9 1 Region 17 Region 17 - Lubbock Region 17 (17) 9 2 Region 18 Region 18 - Midland Region 18 (18) 9 3 Region 19 Region 19 - El Paso Region 19 (19) 9 4 Region 20 Region 20 - San Antonio Region 20 (20) 9 5 State Service Designation State Service Designation - Refer to Form in Proposal Invitation. As set forth in the Proposal Invitation, it is the Cooperative’s intent that other governmental entities in the United States have the opportunity to purchase goods or services awarded under the Contract, subject to applicable state law, through a piggy-back award or similar agreement through the National Purchasing Cooperative BuyBoard. If you plan to service the entire United States or only specific states, you must complete the State Service Designation information in the electronic proposal submission system. (Note: If you plan to service Texas Cooperative members, be sure that you complete the Texas Regional Service Designation form.) In addition to this form, to be considered for a piggy-back award by the National Purchasing Cooperative, you must have an authorized representative sign the National Purchasing Cooperative Vendor Award Agreement that follows this form. If you serve different states for different products or services included in your Proposal, you must complete and submit a separate State Service Designation form for each group of products and clearly indicate the products or services to which the designation applies. (Additional forms can be obtained by contacting bids@buyboard.com at least five (5) business days prior to the Proposal Due Date.) By designating a state or states, you are certifying that you are authorized and willing to provide the proposed products and services in those states. Designating states in which you are either unable or unwilling to provide the specified products and services shall be grounds for either rejection of your Proposal or, if awarded, termination of your Contract. 9 6 Company Name Company Name SHI International Corp. 9 7 State Service Designation Select only one of the following options. If you select "I will NOT serve all States", you must then check the individual States you wish to serve. All States 9 8 Alabama Alabama Alabama (AL) Page 13 of 34 pages Vendor: SHI Government Solutions 661-22 9 9 Alaska Alaska Alaska (AK) 1 0 0 Arizona Arizona Arizona (AZ) 1 0 1 Arkansas Arkansas Arkansas (AR) 1 0 2 California California (Public Contract Code 20118 & 20652) California (CA) 1 0 3 Colorado Colorado Colorado (CO) 1 0 4 Connecticut Connecticut Connecticut (CT) 1 0 5 Delaware Delaware Delaware (DE) 1 0 6 District of Columbia District of Columbia District of Columbia (DC) 1 0 7 Florida Florida Florida (FL) 1 0 8 Georgia Georgia Georgia (GA) 1 0 9 Idaho Idaho Idaho (ID) 1 1 0 Illinois Illinois Illinois (IL) Page 14 of 34 pages Vendor: SHI Government Solutions 661-22 1 1 1 Indiana Indiana Indiana (IN) 1 1 2 Iowa Iowa Iowa (IA) 1 1 3 Kansas Kansas Kansas (KS) 1 1 4 Kentucky Kentucky Kentucky (KY) 1 1 5 Louisiana Louisiana Louisiana (LA) 1 1 6 Maine Maine Maine (ME) 1 1 7 Maryland Maryland Maryland (ME) 1 1 8 Massachusetts Massachusetts Massachusetts (MA) 1 1 9 Michigan Michigan Michigan (MI) 1 2 0 Minnesota Minnesota Minnesota (MN) 1 2 1 Mississippi Mississippi Mississippi (MS) 1 2 2 Missouri Missouri Missouri (MO) Page 15 of 34 pages Vendor: SHI Government Solutions 661-22 1 2 3 Montana Montana Montana (MT) 1 2 4 Nebraska Nebraska Nebraska (NE) 1 2 5 Nevada Nevada Nevada (NV) 1 2 6 New Hampshire New Hampshire New Hampshire (NH) 1 2 7 New Jersey New Jersey New Jersey (NJ) 1 2 8 New Mexico New Mexico New Mexico (NM) 1 2 9 New York New York New York (NY) 1 3 0 North Carolina North Carolina North Carolina (NC) 1 3 1 North Dakota North Dakota North Dakota (ND) 1 3 2 Ohio Ohio Ohio (OH) 1 3 3 Oklahoma Oklahoma Oklahoma (OK) 1 3 4 Oregon Oregon Oregon (OR) Page 16 of 34 pages Vendor: SHI Government Solutions 661-22 1 3 5 Pennsylvania Pennsylvania Pennsylvania (PA) 1 3 6 Rhode Island Rhode Island Rhode Island (RI) 1 3 7 South Carolina South Carolina South Carolina (SC) 1 3 8 South Dakota South Dakota South Dakota (SD) 1 3 9 Tennessee Tennessee Tennessee (TN) 1 4 0 Texas Texas Texas (TX) 1 4 1 Utah Utah Utah (UT) 1 4 2 Vermont Vermont Vermont (VT) 1 4 3 Virginia Virginia Virginia (VA) 1 4 4 Washington Washington Washington (WA) 1 4 5 West Virginia West Virginia West Virginia (WV) 1 4 6 Wisconsin Wisconsin Wisconsin (WI) Page 17 of 34 pages Vendor: SHI Government Solutions 661-22 1 4 7 Wyoming Wyoming Wyoming (WY) Bid Lines 1 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Computer Hardware and Equipment (desktops, laptops, tablets, equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Printers, Scanners, Digital Press and Related Products. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 18 of 34 pages Vendor: SHI Government Solutions 661-22 3 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Smart Boards, Projectors, Document Cameras and Related Products. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 4 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Network Hardware and Related Products (servers, routers, switches, equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 19 of 34 pages Vendor: SHI Government Solutions 661-22 5 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Cabling and Related Products (equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 6 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Digital Signage and Related Products (equipment, supplies, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 7 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Technology Supplies and Related Products. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Page 20 of 34 pages Vendor: SHI Government Solutions 661-22 Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 8 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Technology Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 9 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for All Other Technology Related Products and Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 21 of 34 pages Vendor: SHI Government Solutions 661-22 1 0 Section I: Equipment, Products, and Supplies - Discount (%) off catalog/pricelist for Electronic Asset Recovery and Disposal Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 1 1 Section I: Equipment, Products, and Supplies- Discount (%) off catalog/pricelist for Technology Related Maintenance Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 22 of 34 pages Vendor: SHI Government Solutions 661-22 1 2 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Admission Ticket Tracking Software. Catalog/Pricelist MUST be included or proposal will not be considered. No Bid Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist No response Page 23 of 34 pages Vendor: SHI Government Solutions 661-22 1 3 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Bill Pay Software and Technology. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 24 of 34 pages Vendor: SHI Government Solutions 661-22 1 4 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Business/Office Software. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 1 5 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Desktop/Web Publishing Software. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Page 25 of 34 pages Vendor: SHI Government Solutions 661-22 Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 1 6 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Instructional Software. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 26 of 34 pages Vendor: SHI Government Solutions 661-22 1 7 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Specialty Software Products (school transportation routing software, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 27 of 34 pages Vendor: SHI Government Solutions 661-22 1 8 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Imaging and Deployment Software Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 28 of 34 pages Vendor: SHI Government Solutions 661-22 1 9 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Cloud Storage, Hosting and Related Software Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 29 of 34 pages Vendor: SHI Government Solutions 661-22 2 0 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Archive, Email, Data Migration and Related Services. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 30 of 34 pages Vendor: SHI Government Solutions 661-22 2 1 Section II: Software as a Product (SaaP) and Services - Discount (%) off catalog/pricelist for Software Support Maintenance Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Software or Software as a Product (SaaP) as used herein shall mean software products for which the purchaser purchases a license for software to be hosted on the client’s computer. (Vendor shall not include in its Proposal any Software as a Service (SaaS) products where software is licensed on a subscription bases and is centrally hosted by the software provider. Such items are included in a separate BuyBoard contract.) It is expected that software and/or hardware proposed will conform to applicable accessibility requirements and guidelines for governmental entities including any applicable World Wide Web Consortium Web Contact Accessibility Guidelines and applicable state, local, and/or federal law. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 2 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist for Telecommunication Products (PURCHASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products). Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 Page 31 of 34 pages Vendor: SHI Government Solutions 661-22 2 3 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist for Telecommunication Products (LEASE) (phone systems, VOIP, smartphones/mobile phones, intercom systems, and related products).Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 4 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist for Telecommunication Services (broadband data plans; internet service, mobile cell booster and related services).Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 5 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist for Telecommunication Repair Parts. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Page 32 of 34 pages Vendor: SHI Government Solutions 661-22 Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 6 Section III: Telecommunication Products and Supplies - Discount (%) off catalog/pricelist for Telecommunication Related Maintenance and/or Service Agreements. Catalog/Pricelist MUST be included or proposal will not be considered. Total:0% Item Notes:Vendors proposing various manufacturer product lines per line item on the Proposal Specification Form must submit the information as follows or proposal may not be considered: Manufacturers shall be listed in alphabetical order Vendor’s must list one specific percentage discount for each Manufacturer listed. Item Attributes 1.State Name of Catalog/Pricelist BuyBoard Catalog 661-22 2 7 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for Technology Staff Development and Training of Equipment, Software, and Products -- Not to Exceed hourly labor rate for Technology Staff Development and Training of Equipment, Software, and Products. Quantity:1 UOM:Hourly Labor Rate Price:$500.00 Total:$500.00 2 8 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of Technology Equipment and Related Products -- Not to Exceed hourly labor rate for Technology Equipment and Related Products. Quantity:1 UOM:Hourly Labor Rate Price:$200.00 Total:$200.00 2 9 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of Software Products -- Not to Exceed hourly labor rate for Software Products. Quantity:1 UOM:Hourly Labor Rate Price:$200.00 Total:$200.00 3 0 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for Installation/Repair Service of Telecommunication Products and Supplies -- Not to Exceed hourly labor rate for Telecommunication Products and Supplies. Quantity:1 UOM:Hourly Labor Rate Price:$200.00 Total:$200.00 3 1 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for Website Design and Programming -- Not to Exceed hourly labor rate for Website Design and Programming. Quantity:1 UOM:Hourly Labor Rate Price:$250.00 Total:$250.00 Page 33 of 34 pages Vendor: SHI Government Solutions 661-22 3 2 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for All Types of IT Position(s) (Manager, Supervisor and Service Technician) -- Not to Exceed hourly labor rate for All Types of IT Position(s). Quantity:1 UOM:Hourly Labor Rate Price:$295.00 Total:$295.00 Alternate 1 Section IV: Training, Installation and Repair Service - Hourly Labor Rate for All Types of IT Position(s) (Manager, Supervisor and Service Technician) -- Not to Exceed hourly labor rate for All Types of IT Position(s). Quantity:1 UOM:Hourly Labor Rate Price:$795.00 Total:$795.00 Response Total: $1,645.00 Page 34 of 34 pages Vendor: SHI Government Solutions 661-22 SHI's Return Policy A. General 1. Definitions 1. "OEM" means the original equipment manufacturer, or in the case of software, the software publisher/licensor. 2. "Order" means the form of purchase order or other document used for the purpose of ordering Product and Order shall include a phone order placed by Customer employee to Reseller utilizing Customer's corporate procurement card or Customer's written or electronic form of purchase requisition. 3. "Product" means third party software, computer peripherals, and computer hardware, collectively, which are resold by the Reseller. 4. "Reseller" means SHI International Corp. or any of its affiliates, as the case may be. 2. Subject to Sections B,C,D,E, and F, below, 1. For a Product to be eligible for return it must be: (1) in Resale Condition (defined as unused and one hundred percent complete, including all original boxes, packing materials, manuals, blank warranty cards, and other accessories provided by the OEM), (2) within the OEM’s or distributor’s allowable time period for return after Customer’s receipt of the Product, and (3) not designated as “non-cancellable” or “non-returnable” (“Special Order”) when quoted by Reseller to Customer. 2. If the Product is a Special Order item or not in Resale Condition, then Reseller will accept the return only if the OEM/distributor will accept the return. 3. Shipping and any restocking fees imposed by the OEM or distributor shall be at Customer’s cost. 4. If return is due to Reseller’s error, and the return request is made by Customer within thirty days of receipt of Product, then Reseller will accept the return at no additional cost to Customer. 5. If Customer ordered the incorrect Product or has decided that it no longer wants the Product, then Reseller will accept the return from Customer, provided the OEM/distributor will accept the return. B. Non-Conforming Product If Customer determines, in its reasonable discretion, that any Product is not in conformance with the description in the Order (a “Non-Conforming Product”), then Customer may at its option, either: 1. Request that Reseller promptly initiate an order to replace the Non-Conforming Product at no cost to Customer, in which case Reseller will order a replacement unit within one business day of notice of nonconformance from Customer and Customer shall return the Product to Reseller, all at no cost to Customer; or 2. Terminate the non-conforming portion of the applicable Order, in which case Customer shall return the Product to Reseller at no cost to Customer, and Reseller, upon receipt of the Product, shall promptly refund to Customer any payments made to Reseller therefor, provided that the request for such return was made within OEM’s or distributor’s allowable time period for return after receipt of Product by Customer, and that the return will be made in accordance with Reseller’s RMA process, described below. C. Software License Returns The OEM’s return policy or the applicable license agreement, as the case may be, will govern returns for licensed software. D. Damage, Defects and DOA If the Product has concealed damage (i.e., there is no evident damage to external packaging), is defective, or dead on arrival (“DOA”), Reseller will accept the return from Customer, provided the OEM or distributor will accept the return from Reseller. In any event, the OEM’s or distributor’s policies, as applicable, (which may include processing as a warranty claim) will apply. Reseller will order a replacement unit within one business day of notice of damage, defect or DOA from Customer for prompt delivery to Customer, all at no cost to Customer. E. Shipping Damage If a package containing Product purchased from Reseller arrives at Customer Order’s ship-to address with external damage, Customer should refuse to accept delivery from the carrier. If Customer does accept delivery of such a package, Customer must: 1. note the damage on the carrier's delivery record so that Reseller may file a claim; 2. save, as is, the Product and the original box and packaging it arrived in; and 3. notify Reseller in writing within five days of delivery acceptance to arrange for carrier’s inspection and pickup of the damaged merchandise. If Customer does not comply with the above requirements, Customer will be deemed to have accepted the Product as if it had arrived undamaged, and Reseller’s regular return policy, as described herein, and all OEM warranties and restrictions will apply. F. RMA Process In order for Reseller to accept return, Customer must first obtain from Reseller and apply a Returned Merchandise Authorization ("RMA") to the returned Product. If Customer returns Product directly to the OEM, distributor, or Reseller without an RMA, then Reseller shall not be responsible for accepting such return, Product replacement or refund, and such return may void any Customer claims on the Product. Customer shall ship all Product returns to Reseller designated recipient DDP (Delivered Duty Paid) per Incoterms®.