Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 3, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Whirlix Design, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 591-19, for the construction of Cross Timbers North and South
Park Playgrounds for the Parks and Recreation Department; providing for the expenditure of funds therefor;
and providing an effective date (File 7961 – awarded to Whirlix Design, Inc., in the not-to-exceed amount
of $351,449.00).
INFORMATION/BACKGROUND
Over the past four years, the Parks and Recreation Department has been working towards updating the
City’s playground inventory with new structures that meet current safety regulations. This process involves
using the industry standard of playground lifespan being approximately 15 years. The replacement timeline
takes into consideration the brand, amount of shade, usage, vandalism, and repairs needed over the course
of its lifespan. The current playgrounds at Cross Timbers Park were installed in 2002, and have been
identified for replacement by Parks and Recreation Staff. The proposed replacement structures include
interactive, accessible play, and integrated shade.
Purchase & Installation: North Playground $178,207
Purchase & Installation: South Playground $183,739
BuyBoard 5% Discount $(17,661)
Performance & Payment Bonds $7,164
Total $351,449
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Whirlix Design, Inc., for the construction of Cross Timbers North and South Park
Playgrounds for the Parks and Recreation Department, in a not-to-exceed amount of $351,449.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Whirlix Design, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will be started upon approval with a completion date within approximately 16 weeks. This
Buy Board contract will expire on September 30, 2022.
FISCAL INFORMATION
These services will be funded from Parks and Recreation Department General Government Operating
account 400339469.1360.40100. Requisition #155303 has been entered into the Purchasing software
system in the amount of $351,449. The budgeted amount for this item is $351,449.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cross Timbers Park Renderings
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Gary Packan, 940-349-7460.
Legal point of contact: Marcella Lunn at 940-349-8333.