Exhibit 1 - Agenda Information Sheet - Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 3, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on March
16, 2021, in the not-to-exceed amount of $250,000.00; said first amendment for professional engineering
services in support of the State reimbursable Transportation Alternatives Set-Aside (TASA) Program
project; Sycamore – Welch Active Transportation Connection Bike Lanes and Shared – Use Path Facilities
aka A-Train to UNT project; providing for the expenditure of funds therefor; and providing an effective
date (RFQ 6590-104 – providing for an additional first amendment expenditure amount not-to-exceed
$92,000.00, with the total contract amount not-to-exceed $342,000.00).
INFORMATION/BACKGROUND
On December 3, 2018, an Advanced Funding Agreement (AFA) CSJ#0918-46-306 was authorized by the
Texas Department of Transportation (TxDOT) and the City of Denton to provide funding reimbursement
in the not-to-exceed amount of $762,508.00, for project design and construction activities. TASA projects
include pedestrian and bicycle infrastructure that will substantially improve the safety and the ability for
students to walk and bike to schools/universities.
The City of Denton selected Sycamore-Welch as a candidate for the State’s reimbursable Transportation
Alternatives Set-Aside funding program as it designated a key bicycle route from the Downtown Denton
Transit Center to the University of North Texas (UNT). This route is the most direct path for both
pedestrians and cyclists alike to commute to UNT. The current estimated project cost including design,
city staff time, and construction is $2,672,000.00.
This project was also submitted to and approved by the Denton County Transportation Authority (DCTA)
for the DCTA Transportation Reinvestment Program (TRiP) for FY 2021 funds in the amount of
$1,626,865.00 and submitted for additional FY2021 TRiP funding that became available in the amount of
$88,490.00, for a total of $1,715,355.00 in TRiP funding.
This Amendment will provide a survey and design for traffic signal modifications at Bell, Locust, and Elm
Street intersections, accommodating the Sycamore Sidepath pedestrians as well as provide an additional
survey and design for a Quiet Zone compliant pedestrian crossing at the DCTA rail crossing on Sycamore.
Based on the qualifications, knowledge, and experience in designing projects of similar type and magnitude,
staff selected Kimley-Horn and Associates, Inc. from a list of qualified consultants to perform this work.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on March 6, 2018, and
June 5, 2018 (Ordinance 2018-331).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 6, 2018, and June 5, 2018, Council approved RFQ 6590 for a prequalified list of professional
engineering firms (Ordinance 2018-331).
On March 16, 2021, City Council approved a contract with Kimley-Horn and Associates, Inc., in the not-
to-exceed amount of $250,000 (Ordinance 21-419).
RECOMMENDATION
Award Amendment No. 1 with Kimley-Horn and Associates, Inc., for professional engineering services in
support of the State reimbursable Transportation Alternatives Set-Aside (TASA) Program project;
Sycamore – Welch Active Transportation Connection Bike Lanes and Shared – Use Path Facilities aka A-
Train to UNT project, in a not-to-exceed amount of $92,000, for a total amended contract amount of
$342,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
Design is estimated to be complete by Quarter 1 2023.
FISCAL INFORMATION
These services will be funded from 2019 GO Bond Election Sidewalks account 360186473. Purchase Order
#196152 will be revised to include the first amendment amount of $92,000. The total amount of this contract
is $342,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this project, contact: Robin Davis, 940-349-7713.
Legal point of contact: Marcella Lunn at 940-349-8333.