Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 17, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Teague Nall and Perkins,
Inc., for surveying and civil engineering services for Denton Municipal Electric as set forth in the contract;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7875 – Professional
Services Agreement for surveying and civil engineering services awarded to Teague Nall and Perkins, Inc.,
for three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year
not-to-exceed amount of $2,400,000.00). The Public Utilities Board recommends approval (6 - 0).
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has several planned distribution lines, transmission lines, and substation
projects in its approved five-year Capital Improvement Plan (CIP) that require engineering and surveying
services to aid in development, design, and field support. Below is a summary of the types of project
development, design, surveying, permitting, field support, and other services to be provided under this
contract:
• Land surveying including boundary surveys, deed sketches, plats, alignment staking, subsurface
utility engineering (S.U.E.), construction verification surveys, and other surveying services as
necessary.
• Engineering services including feasibility studies for site selection and route planning, site plans,
grading plans, drainage studies, landscaping design, structural design, coordination with
geotechnical engineers, construction oversight and/or inspection, and other design services as
necessary.
• Permit processing and preparing supplemental packages including specific use permits, variances,
plats, TxDOT permits, clearing, grading permits, building permits, easement exhibits, and other
permits and documentation as necessary.
In addition, the design professional will represent DME at public meetings and official meetings with the
City staff as requested. Coordination with other city departments (including Streets, Drainage, Water,
Wastewater, etc.) and other governmental agencies (including TxDOT, Denton County, etc.) will also be
part of this effort.
DME proposes to contract with Teague Nall and Perkins, Inc. (TNP) to provide the services identified
above. TNP is currently performing the above-mentioned services and has extensive project experience in
working with the City of Denton planning and permitting departments. TNP has been very successful in all
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
aspects of the work assigned to them, and their performance in these types of activities for CIP projects has
been timely and has demonstrated the firm’s professionalism and responsiveness for the needs of DME
projects. They are local and possess almost all the needed resources and disciplines needed in-house. TNP
can provide the experience and manpower to effectively accomplish the surveying and civil engineering
requirements for DME’s CIP projects.
The contract has been structured to be billed on an hourly basis for services rendered. The amount of the
contract was arrived at by determining the monthly averaging the spend rate over the past 2 years
(approximately $40,000) and multiplying that by 60 months (5 years).
Request for Qualifications (RFQ) for professional surveying services was sent to 532 prospective firms,
including 19 Denton firms, for these services. In addition, the RFQ was placed on the Procurement and
Compliance website for prospective respondents to download and advertised in the local newspaper. Nine
(9) statement of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria
including identification and understanding of the City’s requirements, past performance and probable
experience, and experience and qualifications of key personnel. Based upon this evaluation, the
recommended award is to Teague Nall and Perkins, Inc., and is determined to be the most qualified firm
for the City.
NIGP Code Used for Solicitation: 911 - Construction and Utilities, Higher
Education & 925 - (Service Only) -
Engineering Services, Professional
Notifications sent for Solicitation sent in IonWave: 532
Number of Suppliers that viewed Solicitation in IonWave: 81
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 188
Responses from Solicitation: 9
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 9, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Teague Nall and Perkins, Inc., for surveying and civil engineering services for
Denton Municipal Electric in a three (3) year, with the option for two (2) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $2,400,000.
PRINCIPAL PLACE OF BUSINESS
Teague Nall and Perkins, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
The services under this contract will be funded out of amounts budgeted for specific projects. A significant
amount of work will be in the transmission category. Transmission costs for projects will ultimately be
recovered through the Public Utility Commission transmission cost of service program (TCOS).
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.