Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 17, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Archer Western Construction, LLC, for the
construction of the Northwest Booster Pump Station for the Water Department; providing for the
expenditure of funds therefor; and providing an effective date (CSP 7940 – awarded to Archer Western
Construction, LLC, in the not-to-exceed amount of $15,458,300.00). The Public Utilities Board
recommends approval (6 - 0).
INFORMATION/BACKGROUND
The City of Denton Water Utility operates a water distribution system with over 600 miles of water lines
divided into five pressure planes. Presently the northwest pressure plane is supplied water from the middle
pressure plane through the McKenna Park booster pump station. There is not a transmission main that
provides direct flow to the Northwest Elevated Storage Tank located at Loop 288 and I-35, creating
inefficiencies. Water from Ray Roberts Water Treatment Plant passes by the Riney Road Elevated Storage
Tank and continues to McKenna and Roselawn Elevated Storage Tanks. This causes an imbalance with the
water level always being higher at the Riney Road Elevated Storage Tank compared to the other elevated
storage tanks. The difference causes water age problems (time from the treatment facility to the tap) and
pumping issues.
The Northwest Booster Pump Station and the associated transmission main is part of the overall Water
Distribution Master Plan. Both will serve to efficiently deliver water to the northwest pressure plane,
including the new Denton High School and future developments. The project was planned with growth in
mind. It has been designed for an initial capacity of 18.7 MGD (million gallons per day) with the ultimate
build out capacity being 28.1 MGD. The station will provide a primary feed to the Northwest pressure plane
and improve the operation of both the Riney Road Elevated Storage Tank and Northwest Elevated Storage
Tank. The Northwest Booster Pump Station will also ensure water quality standards are met, reducing tank
fill time and reducing water age in the northwest upper pressure plane. The upgrade will improve the water
distribution service to the community.
The project total cost of $15,458,300 for bid package 7940 of the Northwest Booster Pump Station
construction consists of a $14,053,000 total base bid and a $1,405,300 contingency. A five (5) percent
contingency allowance is allocated for the sole use of the City as needed and will be subject to written
authorization by the City’s Project Manager and Program Manager.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Competitive Sealed Proposals were sent to 878 prospective suppliers, including 66 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including key personnel, quality, schedule and written plan,
safety record, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Archer Western Construction, LLC was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 878
Number of Suppliers that viewed Solicitation in IonWave: 21
HUB-Historically Underutilized Business Invitations sent out: 86
SBE-Small Business Enterprise Invitations sent out: 319
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 9, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Archer Western Construction, LLC, for the construction of the Northwest Booster
Pump Station for the Water Department in a not-to-exceed amount of $15,458,300.
PRINCIPAL PLACE OF BUSINESS
Archer Western Construction, LLC
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a substantial completion date of May 6, 2023.
FISCAL INFORMATION
These services will be funded from a Capital Improvement account 630439523.1360.40100. Requisition
#155400 has been entered into the Purchasing software system in the amount of $14,053,000. The budgeted
amount for this item is $15,458,300.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: LLC Members
Exhibit 4: Presentation
Exhibit 5: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, 940-349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.