7850-003 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
7850-003
Pecan Creek Linear Trail
FILE
Erica Garcia
Not Applicable
N/A
MAY 17, 2022
22-987
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 1 of 19
STANDARD AGREEMENT FOR ARCHITECTURAL RELATED PROFESSIONAL
SERVICES
This AGREEMENT is between the City of Denton, a Texas home-rule municipality
("CITY"), and Halff Associates, Inc., with its corporate office at 1201 N. Bowser Rd,
Richardson, TX 75081 and authorized to do business in Texas, ("ARCHITECT"), for a
PROJECT generally described as: Design Services for Pecan Creek Linear Trail
Masterplan (the "PROJECT").
SECTION 1
Scope of Services
A. The CITY hereby agrees to retain the ARCHITECT, and the ARCHITECT hereby
agrees to perform, professional architectural services set forth in RFQ 7850-003 –
Halff Associates, Inc., which is on file at the purchasing office, and the Scope of
Services attached hereto as Attachment A. These services shall be performed in
connection with the PROJECT.
B. Additional services, if any, will be requested in writing by the CITY. CITY shall not
pay for any work performed by ARCHITECT or its consultants, subcontractors and/or
suppliers that has not been ordered in advance and in writing. It is specifically
agreed that ARCHITECT shall not be compensated for any additional work resulting
from oral orders of any person.
SECTION 2
Compensation and Term of Agreement
A. The ARCHITECT shall be compensated for all services provided pursuant to this
AGREEMENT in an amount not to exceed $145,000.00 in the manner and in
accordance with the fee schedule as set forth in Attachment A. Payment shall be
considered full compensation for all labor, materials, supplies, and equipment
necessary to complete the services described in Attachment A.
B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall
be for a term beginning upon the effective date, as described below, and shall continue
for a period which may reasonably be required for the completion of the PROJECT,
until the expiration of the funds, or completion of the PROJECT and acceptance by the
CITY, whichever occurs first. ARCHITECT shall proceed diligently with the PROJECT
to completion as described in the PROJECT schedule as set forth in Attachment A.
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 2 of 19
SECTION 3
Terms of Payment
Payments to the ARCHITECT will be made as follows:
A. Invoice and Payment
(1) The Architect shall provide the City sufficient documentation, including but not
limited to meeting the requirements set forth in the PROJECT schedule as set
forth in Attachment A to reasonably substantiate the invoices.
(2) The ARCHITECT will issue monthly invoices for all work performed under this
AGREEMENT. Invoices for the uncontested performance of the particular
services are due and payable within 30 days of receipt by City.
(3) Upon completion of services enumerated in Section 1, the final payment of any
balance for the uncontested performance of the services will be due within 30
days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually resolved.
(5) If the CITY fails to make payment in full to ARCHITECT for billings contested in
good faith within 60 days of the amount due, the ARCHITECT may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ARCHITECT shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
SECTION 4
Obligations of the ARCHITECT
A. General
The ARCHITECT will serve as the CITY's professional architect representative under this
AGREEMENT, providing professional architectural consultation and advice and furnishing
customary services incidental thereto.
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 3 of 19
B. Standard of Care
The ARCHITECT shall perform its services:
(1) with the professional skill and care ordinarily provided by competent architects
practicing in the same or similar locality and under the same or similar
circumstances and professional license; and
(2) as expeditiously as is prudent considering the ordinary professional skill and
care of a competent architect.
C. Subsurface Investigations
(1) The ARCHITECT shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and architectural work to be
performed hereunder. The ARCHITECT shall also advise the CITY concerning
the results of same. Such surveys, tests, and investigations shall be furnished
by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points and
sample intervals and at locations other than where observations, exploration,
and investigations have been made. Because of the inherent uncertainties in
subsurface evaluations, changed or unanticipated underground conditions may
occur that could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ARCHITECT.
D. Preparation of Architectural Drawings
The ARCHITECT will provide to the CITY the original drawings of all plans in ink on
reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by
CITY, which shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ARCHITECT shall not be liable for the use
of such drawings for any project other than the PROJECT described herein.
E. Architect's Personnel at Construction Site
(1) The presence or duties of the ARCHITECT 's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ARCHITECT
or its personnel in any way responsible for those duties that belong to the CITY
and/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and
responsibilities, including, but not limited to, all construction methods, means,
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 4 of 19
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the
AGREEMENT Documents and any health or safety precautions required by
such construction work. The ARCHITECT and its personnel have no authority
to exercise any control over any construction contractor or other entity or their
employees in connection with their work or any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ARCHITECT or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the AGREEMENT
Documents, nor shall anything in the AGREEMENT Documents or this
AGREEMENT between CITY and ARCHITECT be construed as requiring
ARCHITECT to make exhaustive or continuous on-site inspections to discover
latent defects in the work or otherwise check the quality or quantity of the work
on the PROJECT. If the ARCHITECT makes on-site observation(s) of a
deviation from the AGREEMENT Documents, the ARCHITECT shall inform the
CITY.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth in
the Scope of Services, the ARCHITECT shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the AGREEMENT Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ARCHITECT shall provide opinions of probable costs based on the current
available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility projections,
and schedules for the PROJECT, the ARCHITECT has no control over cost or
price of labor and materials; unknown or latent conditions of existing equipment
or structures that may affect operation or maintenance costs; competitive
bidding procedures and market conditions; time or quality of performance by
third parties; quality, type, management, or direction of operating personnel; and
other economic and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ARCHITECT makes no warranty
that the CITY's actual PROJECT costs, financial aspects, economic feasibility,
or schedules will not vary from the ARCHITECT 's opinions, analyses,
projections, or estimates.
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 5 of 19
G. Construction Progress Payments
Recommendations by the ARCHITECT to the CITY for periodic construction progress
payments to the construction contractor will be based on the ARCHITECT 's knowledge,
information, and belief from selective sampling and observation that the work has
progressed to the point indicated. Such recommendations do not represent that
continuous or detailed examinations have been made by the ARCHITECT to ascertain
that the construction contractor has completed the work in exact accordance with the
AGREEMENT Documents; that the final work will be acceptable in all respects; that the
ARCHITECT has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, materials,
or equipment has passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and the
construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information compiled
and furnished by others, and may not always represent the exact location, type of various
components, or exact manner in which the PROJECT was finally constructed. The
ARCHITECT is not responsible for any errors or omissions in the information from others
that is incorporated into the record drawings.
I. Right to Audit
(1) ARCHITECT agrees that the CITY shall, until the expiration of five (5) years
after final payment under this AGREEMENT, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ARCHITECT involving transactions relating to this AGREEMENT.
ARCHITECT agrees that the CITY shall have access during normal working
hours to all necessary ARCHITECT facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ARCHITECT reasonable
advance notice of intended audits.
(2) ARCHITECT further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be
provided adequate and appropriate work space, in order to conduct audits in
compliance with the provisions of this section together with subsection (3)
hereof. CITY shall give subconsultant reasonable advance notice of intended
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 6 of 19
audits.
(3) ARCHITECT and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ARCHITECT for the
cost of copies at the rate published in the Texas Administrative Code in effect as
of the time copying is performed.
J. INSURANCE
(1) ARCHITECT’S INSURANCE
a. Commercial General Liability – the ARCHITECT shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The CITY shall be included as an additional insured with all rights
of defense under the CGL, using ISO additional insured
endorsement or a substitute providing equivalent coverage, and
under the commercial umbrella, if any. This insurance shall apply
as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions or
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, or
advertising injury, which are normally contained within the policy,
unless the CITY specifically approves such exclusions in writing.
ii. ARCHITECT waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this AGREEMENT.
b. Business Auto – the ARCHITECT shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of “any auto”, including owned, hired, and non-owned
autos, when said vehicle is used in the course of the PROJECT. If the
architect owns no vehicles, coverage for hired or non-owned is
acceptable.
i. ARCHITECT waives all rights against the CITY and its agents,
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 7 of 19
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ARCHITECT
pursuant to this AGREEMENT or under any applicable auto
physical damage coverage.
c. Workers’ Compensation – ARCHITECT shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ARCHITECT waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer’s liability or commercial umbrella insurance obtained by
ARCHITECT pursuant to this AGREEMENT.
d. Professional Liability – ARCHITECT shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of
the AGREEMENT or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the AGREEMENT. An annual certificate of
insurance specifically referencing this PROJECT shall be submitted to
the CITY for each year following completion of the AGREEMENT.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ARCHITECT has obtained
all required insurance shall be attached to this AGREEMENT prior to its
execution.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, subject to any defense provided by the policy, as its
interests may appear. The term CITY shall include its employees,
officers, officials, agents, and volunteers as respects the contracted
services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this AGREEMENT are provided under applicable policies
documented thereon.
d. Any failure on part of the CITY to attach the required insurance
documentation hereto shall not constitute a waiver of the insurance
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 8 of 19
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Denton, 901
Texas Street, Denton, Texas 76209.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $250,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ARCHITECT 's insurance policies including
endorsements thereto and, at the CITY's discretion; the ARCHITECT
may be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or
prior to the date of the AGREEMENT. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made.
k. Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
l. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this AGREEMENT.
m. Sub consultants and subcontractors to/of the ARCHITECT shall be
required by the ARCHITECT to maintain the same or reasonably
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 9 of 19
equivalent insurance coverage as required for the ARCHITECT. When
sub consultants/subcontractors maintain insurance coverage,
ARCHITECT shall provide CITY with documentation thereof on a
certificate of insurance.
K. Independent Consultant
The ARCHITECT agrees to perform all services as an independent consultant and not as
a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior
shall not apply.
L. Disclosure
The ARCHITECT acknowledges to the CITY that it has made full disclosure in writing of
any existing conflicts of interest or potential conflicts of interest, including personal financial
interest, direct or indirect, in property abutting the proposed PROJECT and business
relationships with abutting property cities. The ARCHITECT further acknowledges that it
will make disclosure in writing of any conflicts of interest that develop subsequent to the
signing of this AGREEMENT and prior to final payment under the AGREEMENT.
M. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or suspected,
the ARCHITECT will stop its own work in the affected portions of the PROJECT
to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ARCHITECT to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
N. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published design
criteria and/or current architectural practice standards which the ARCHITECT should have
been aware of at the time this AGREEMENT was executed, the ARCHITECT shall revise
plans and specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities' published design
criteria and/or practice standards criteria which are published after the date of this
AGREEMENT which the ARCHITECT could not have been reasonably aware of, the
ARCHITECT shall notify the CITY of such changes and an adjustment in compensation
will be made through an amendment to this AGREEMENT.
O. Schedule
ARCHITECT shall manage the PROJECT in accordance with the schedule developed per
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 10 of 19
Attachment A to this AGREEMENT.
P. Equal Opportunity
(1) Equal Employment Opportunity: ARCHITECT and ARCHITECT’s agents
shall engage in any discriminatory employment practice. No person shall, on
the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic
testing, or national origin, be refused the benefits of, or be otherwise subjected
to discrimination under any activities resulting from this AGREEMENT.
(2) Americans with Disabilities Act (ADA) Compliance: ARCHITECT and
ARCHITECT’s agents shall not engage in any discriminatory employment
practice against individuals with disabilities as defined in the ADA.
SECTION 5
Obligations of the City
A. City-Furnished Data
ARCHITECT may rely upon the accuracy, timeliness, and completeness of the information
provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ARCHITECT as required for the
ARCHITECT 's performance of its services. The CITY will perform, at no cost to the
ARCHITECT, such tests of equipment, machinery, pipelines, and other components of the
CITY's facilities as may be required in connection with the ARCHITECT 's services. The
CITY will be responsible for all acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and
pay for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for the
ARCHITECT 's services or PROJECT construction.
D. Timely Review
The CITY will examine the ARCHITECT 's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as the
CITY deems appropriate; and render in writing decisions required by the CITY in a timely
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 11 of 19
manner in accordance with the PROJECT schedule prepared in accordance with
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ARCHITECT whenever CITY observes or
becomes aware of any development that affects the scope or timing of the ARCHITECT 's
services or of any defect in the work of the ARCHITECT or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ARCHITECT will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos containing
materials, or conditions, and that ARCHITECT had no prior role in the
generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ARCHITECT from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge, release
or escape of hazardous substances, contaminants, or asbestos is a result of
ARCHITECT’s negligence or if ARCHITECT brings such hazardous substance,
contaminant or asbestos onto the PROJECT.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article IV.E.
regarding the ARCHITECT 's Personnel at Construction Site, and provisions providing for
contractor indemnification of the CITY and the ARCHITECT for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ARCHITECT, its officers, employees, and
subcontractors, for any claim arising out of, in connection with, or
resulting from the architectural services performed. Only the CITY
will be the beneficiary of any undertaking by the ARCHITECT."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ARCHITECT and there are no third-party beneficiaries.
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 12 of 19
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this AGREEMENT.
(4) Nothing contained in this Section H. shall be construed as a waiver of any right
the CITY has to bring a claim against ARCHITECT.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY may secure Builders Risk/Installation insurance at the replacement
cost value of the PROJECT. The CITY may provide ARCHITECT a copy of the
policy or documentation of such on a certificate of insurance.
J. Litigation Assistance
The Scope of Services does not include costs of the ARCHITECT for required or
requested assistance to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY. In the event CITY requests such services of the
ARCHITECT, this AGREEMENT shall be amended or a separate agreement will be
negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in this
AGREEMENT. If such changes affect the ARCHITECT 's cost of or time required for
performance of the services, an equitable adjustment will be made through an amendment
to this AGREEMENT with appropriate CITY approval.
SECTION 6
General Legal Provisions
A. Authorization to Proceed
ARCHITECT shall be authorized to proceed with this AGREEMENT upon receipt of a
written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ARCHITECT, whether in hard copy or in electronic form, are instruments of service for this
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 13 of 19
PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by
the CITY or by others acting through or on behalf of the CITY of any such instruments of
service without the written permission of the ARCHITECT will be at the CITY's sole risk.
The CITY shall own the final designs, drawings, specifications and documents.
C. Force Majeure
The ARCHITECT is not responsible for damages or delay in performance caused by acts
of God, fires, strikes, lockouts, accidents, or other events beyond the control of the
ARCHITECT that prevent ARCHITECT’s performance of its obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated:
a. by the City for its convenience upon 30 days' written notice to
ARCHITECT.
b. by either the CITY or the ARCHITECT for cause if either party fails
substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such
nonperformance within 5 days’ written notice or thereafter fails to
diligently complete the correction.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ARCHITECT will be paid for termination expenses as follows:
a. Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ARCHITECT 'S work product;
b. Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
c. The time requirements for the ARCHITECT 'S personnel to document
the work underway at the time of the CITY'S termination for convenience
so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ARCHITECT will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ARCHITECT for the
convenience of the CITY. In the event of such suspension, delay, or interruption, an
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 14 of 19
equitable adjustment in the PROJECT's schedule, commitment and cost of the
ARCHITECT s personnel and subcontractors, and ARCHITECT 's compensation will be
made.
F. Indemnification
IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904,
THE ARCHITECT SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST
LIABILITY FOR ANY DAMAGE COMMITTED BY THE ARCHITECT OR ARCHITECT’S
AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH
THE ARCHITECT EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS
CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONAL
TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A
SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS
REASONABLE ATTORNEY’S FEES IN PROPORTION TO THE ARCHITECT’S
LIABILITY.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior written
consent of the other party.
H. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue for any
litigation related to this AGREEMENT shall be Denton County, Texas.
I. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
will not affect any other provision, and this AGREEMENT shall be construed as if such
invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F.,
6.B., 6.D., 6.F., 6.H., and 6.I. shall survive termination of this AGREEMENT for any cause.
J. Observe and Comply
ARCHITECT shall at all times observe and comply with all applicable federal and State
laws and regulations and with all City ordinances and regulations which in any way affect
this AGREEMENT and the work hereunder, and shall observe and comply with all orders,
laws ordinances and regulations which may exist or may be enacted later by governing
bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or
ignorance thereof shall be considered. ARCHITECT AGREES TO DEFEND, INDEMNIFY
AND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 15 of 19
EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF
THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION,
WHETHER IT BE BY ITSELF OR ITS EMPLOYEES.
K. Immigration Nationality Act
ARCHITECT shall verify the identity and employment eligibility of its employees who
perform work under this AGREEMENT, including completing the Employment Eligibility
Verification Form (I-9). Upon request by CITY, ARCHITECT shall provide CITY with
copies of all I-9 forms and supporting eligibility documentation for each employee who
performs work under this AGREEMENT. ARCHITECT shall adhere to all Federal and
State laws as well as establish appropriate procedures and controls so that no services
will be performed by any ARCHITECT employee who is not legally eligible to perform
such services. ARCHITECT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS
FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS
PARAGRAPH BY ARCHITECT, ARCHITECT’S EMPLOYEES, SUBCONTRACTORS,
AGENTS, OR LICENSEES. CITY, upon written notice to ARCHITECT, shall have the
right to immediately terminate this AGREEMENT for violations of this provision by
ARCHITECT.
L. Prohibition On Contracts With Companies Boycotting Israel
Architect acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains a written verification from the company that it: (1)
does not boycott Israel; and (2) will not boycott Israel during the term of the contract.
The terms “boycott Israel” and “company” shall have the meanings ascribed to those
terms in Section 808.001 of the Texas Government Code. By signing this agreement,
Architect certifies that Architect’s signature provides written verification to the
City that Architect: (1) does not boycott Israel; and (2) will not boycott Israel
during the term of the agreement. Failure to meet or maintain the requirements
under this provision will be considered a material breach.
M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or
a Foreign Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting
with companies that do business with Iran, Sudan, or a foreign terrorist organization.
By signing this agreement, Architect certifies that Architect’s signature provides
written verification to the City that Architect, pursuant to Chapters 2252 and 2270,
is not ineligible to enter into this agreement and will not become ineligible to
receive payments under this agreement by doing business with Iran, Sudan, or a
foreign terrorist organization. Failure to meet or maintain the requirements under this
provision will be considered a material breach.
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 16 of 19
N. Prohibition on Contracts with Companies Boycotting Certain Energy
Companies
Architect acknowledges that in accordance with Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains written verification from the company that it (1)
does not boycott energy companies; and (2) will not boycott energy companies during
the term of the contract. The terms “boycott energy company” and “company” shall
have the meanings ascribed to those terms in Section 809.001 of the Texas
Government Code. By signing this agreement, Architect certifies that Architect’s
signature provides written verification to the City that Architect: (1) does not
boycott energy companies; and (2) will not boycott energy companies during the
term of the agreement. Failure to meet or maintain the requirements under this
provision will be considered a material breach.
O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities
and Firearm Trade Associations
Architect acknowledges that in accordance with Chapter 2274 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods or
services unless the contract contains written verification from the company that it (1)
does not have a practice, policy, guidance, or directive that discriminates against a
firearm entity or firearm trade association; and (2) will not discriminate during the term of
the contract against a firearm entity or firearm trade association. The terms
“discriminate against a firearm entity or firearm trade association,” “firearm entity” and
“firearm trade association” shall have the meanings ascribed to those terms in Chapter
2274 of the Texas Government Code. By signing this agreement, Architect certifies
that Architect’s signature provides written verification to the City that Architect:
(1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate
during the term of the contract against a firearm entity or firearm trade
association. Failure to meet or maintain the requirements under this provision will be
considered a material breach.
P. Termination Right for Contracts with Companies Doing Business with Certain
Foreign-Owned Companies
The City of Denton may terminate this Contract immediately without any further liability
if the City of Denton determines, in its sole judgment, that this Contract meets the
requirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned by
or the majority of stock or other ownership interest of the company is held or controlled
by individuals who are citizens of China, Iran, North Korea, Russia, or other designated
country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or
other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia,
or other designated country.
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 17 of 19
Q. Certificate of Interested Parties Electronic Filing
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908
of the Government Code. The law states that the City may not enter into this contract
unless the Contractor submits a disclosure of interested parties (Form 1295) to the City
at the time the Contractor submits the signed contract. The Texas Ethics Commission
has adopted rules requiring the business entity to file Form 1295 electronically with the
Commission.
Contractor will be required to furnish a Certificate of Interest Parties before the contract
is awarded, in accordance with Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/filinginfo/1295/
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the
subject line. (EX: Contract 1234 – Form 1295)
The City must acknowledge the receipt of the filed Form 1295 not later than the 30th
day after Council award. Once a Form 1295 is acknowledged, it will be posted to the
Texas Ethics Commission’s website within seven business days.
R. Agreement Documents
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, which supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. This AGREEMENT may be
executed in one or more counterparts and each counterpart shall, for all purposes, be
deemed an original, but all such counterparts shall together constitute but one and the
same instrument. The following attachments and schedules are hereby made a part of
this AGREEMENT:
Attachment A - Scope of Services, Compensation, Project Schedule and Location
Map
These documents make up the AGREEMENT documents and what is called for by one
shall be as binding as if called for by all. In the event of an inconsistency or conflict in
any of the provisions of the AGREEMENT documents, the inconsistency or conflict shall
be resolved by giving precedence first to the written AGREEMENT then to the
AGREEMENT documents in the order in which they are listed above.
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City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 18 of 19
The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
City of Denton, Texas
Professional Services Agreement
Revised Date: 3/22/22
Page 19 of 19
Duly executed by each party’s designated representative to be effective on
_____________________________
BY:
CITY OF DENTON, TEXAS
BY:
ARCHITECT
Sara Hensley, City Manager
Halff Associates, Inc.
David Buchanan
Date:____________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_________________________
Signature
_________________________
Title
_________________________
Department
Date Signed: ______________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
ATTEST:
ROSA RIOS, CITY SECRETARY
By:______________________________
_______________________________
TEXAS ETHICS COMMISSION
CERTIFICATE NUMBER
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
2022-87984
Parks and Recreation
Director of Parks and Recreation
5/18/2022
5/18/2022
5/18/2022
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
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ATTACHMENT A
PLANNING AND SCHEMATIC DESIGN SERVICES FOR
THE PECAN CREEK REGIONAL LINEAR TRAIL
Purpose
Halff Associates (CONSULTANT) shall provide Planning and Schematic Design Services for the
Pecan Creek Regional Linear Trail (PROJECT), for the City of Denton (CLIENT). The purpose of the
project is to determine the feasibility, opportunities & constraints, potential costs and grant
opportunities to extend the Pecan Creek Regional Linear Trail, accessing approximately 8.5 miles of
trail that will follow along the Pecan Creek Corridor from Lewisville Lake to the existing DCTA Trail.
Scope
The primary project focus will be an extension of the Pecan Creek Regional Linear Trail (appx. 8.5
miles). (See attached Exhibit A).
Community engagement will not be conducted by the CONSULTANT in the proposed scope of
services AND will be performed by the CLIENT. However, coordination and engagement will occur
with various stakeholders, adjacent property owners and agencies. Graphic products will be
prepared, with the intent to assist the CLIENT in any community engagement meetings.
The design will consist of a minimum 10-ft. wide hard surface shared-use path, with shared-use path
bridge(s), and various at-grade and grade separated roadway, water body and other crossings,
consistent with The American Association of State Highway and Transportation Officials (AASHTO)
Guide for the Development of Bicycle Facilities. All new shared-use path bridges are anticipated to
be a minimum of 14-ft. wide (inside dimension). Recommended pedestrian and bicycle safety
countermeasures such as signals, crossing treatments, lighting, and signage will be determined for
all roadway crossings as applicable. In addition, for locations along roadways where an off-street
shared-use path is not feasible due to right-of-way constraints and obstructions not suitable for bike
and pedestrian accommodations consistent with AASHTO guidance, the CONSULTANT will examine
and determine the most appropriate roadway retrofit necessary to accommodate dedicated high
comfort bicycle and pedestrian facilities suitable for users of all ages and abilities. Design options
for these locations (e.g. road diets, dedicated one-way or two-way on-street or off-street
separated/protected bikeways which include separate pedestrian accommodations and widened
sidewalks within the R.O.W.) must be consistent with AASHTO and/or the Separated Bike Lane
Planning and Design Guide, FHWA, May 2015.
For all proposed trail sections that cross privately owned property, the CONSULTANT will determine
approximate right-of-way and/or easement needs. The CLIENT will coordinate and prepare any
necessary easement or property acquisition documents for approval.
Attachment ADocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
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(214) 346-6266
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Assumptions
The scope of services for this proposal has been prepared using the following assumptions as a basis
for its preparation:
1. In addition to any City provided topographical, utility and R.0.W. data, the CONSULTANT
will utilize NCTCOG data where appropriate, including but not exclusive of aerial ortho
imagery, 2' contours, vegetation, etc. No additional survey services will be performed by the
CONSULTANT as part of this scope of work.
2. The drawings will follow City of the Denton CADD and drafting standards.
3. 30% Schematic deliverables will be used in the final deliverables for selected grant
applications.
4. Schedule subject to client and/or agency review within a maximum of 30-day turnaround.
TASK 01 – PROJECT MANAGEMENT AND COORDINATION MEETINGS
Communications and Reporting:
CONSULTANT will provide monthly updates and progress reports to the CLIENT on current
progress, outstanding issues and/or items of future concern. The reporting will be in 8.5”x11” format
and submitted electronically to the CLIENT for their use and distribution.
Project Kick-off Meeting:
CONSULTANT will attend one (01) virtual or in-person coordination/project kick-off meeting with
the CLIENT and other necessary stakeholders to confirm the projects goals and objectives and to
identify the parameters for upcoming planning efforts. Notes will be taken by the CONSULTANT to
record items discussed and decisions made during this meeting and provided to all attendees.
Internal Team Meetings:
CONSULTANT will conduct internal team meetings as required by the PROJECT. The internal team
meetings will include internal coordination of project processes, program items and schedules.
Planning Coordination Meetings:
CONSULTANT will conduct planning design coordination meetings once each month with the
CLIENT for the duration of the PROJECT to review current project progress and discuss project
issues. Design Coordination Meetings will be held at the CONSULTANT’s office or via virtual
conferencing. CONSULTANT will subsequently prepare meeting minutes in 8.5”x11” format, to be
distributed to the meeting attendees for record keeping. The number of meetings will total up to
ten (10).
Design Review Meetings:
CONSULTANT will conduct a design submittal review meeting with the CLIENT and staff members
of other necessary entities to discuss all comments related to the PROJECT at each submittal
milestone. All design submittal review meetings will be held virtually or in-person. The meeting
and submittal milestones shall be as follows:
• Data Collection and Base Map Preparation – One (01) meeting
Attachment A
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(214) 346-6266
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• Trail Alignment Development – One (01) meeting
• 30% Schematic Design – One (01) meeting
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Monthly Project progress report updates in an 8.5”x11” digital PDF format.
• Notes will be taken by the CONSULTANT to record items discussed and decisions made
during all meetings as listed in Tasks above and will be provided to all attendees in 8.5”x11”
digital PDF format.
TASK 02 – DATA COLLECTION AND BASE MAP PREPARATION
Data Collection:
The CLIENT will provide to the CONSULTANT available project data relevant to the preliminary
project corridor as necessary for completion of the project. The CONSULTANT will collect the
following data as necessary to develop trail and bikeway alignment options. At a minimum, data
will include the following information:
• Google Earth and/or Near Map aerial photography and mapping
• NCTCOG Regional Data, topography and other information (as available)
• Texas statewide environmental/historic/cultural resource data
• FEMA Flood Boundary Maps and Flood Insurance Studies (locations of FEMA 100‐year
floodplain and floodway)
• Wetland locations (if applicable)
• Existing and adopted land use maps and plans
• Local comprehensive and thoroughfare plans
• Oncor and Atmos electric / gas utilities and other information
• City of Denton utilities and other information as available
• DCAD property information
• Design data from record drawings of existing and proposed transportation facilities
• Existing aerial photography and survey information from the City of Denton.
• Previously prepared drainage studies
• Development Site Plans (if applicable)
Preliminary Base Map:
CONSULTANT will take all current information provided by the CLIENT and create a preliminary
project Base Map as appropriate for use in the field during the Site Investigation / Preliminary Field
Review task.
Site Investigation / Preliminary Field Review:
CONSULTANT will initiate and participate with the CLIENT for one (01) driving and walking site
investigation study/ field review meeting of the potential trail corridor that is anticipated to span
over two (02) days. The field review is necessary to gain an understanding of alignment alternatives
and to identify key opportunities and constraints. The field review will identify opportunities and
constraints related to the potential trail and bikeway alignment options and water body and
Attachment A
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roadway crossing locations including analysis of potential pedestrian bridge crossings over Pecan
Creek. Site review will also include the evaluation of the following components:
• Roadways with potential side-paths (if necessary) – review will consider the potential to
retrofit the roadway cross-section for a potential side-path and/or separated bikeway
facilities within street rights-of-way.
• Major Intersection / Mid-Block Crossings – review will consider necessary improvements to
ensure the safety and comfort of bicyclists and pedestrians crossing at existing signalized
intersections or at a mid-block crossing.
Private and Public Property Evaluation:
CONSULTANT will prepare a property map for the entire proposed project corridor. Using data from
Denton County Appraisal District maps this property map will identify each private or public
property parcels adjacent and within the proposed corridor so a proper evaluation can be made on
the impact the proposed shared-use trail facility will have on adjacent properties.
Project Opportunity & Constraints Exhibit / Project Base Map:
CONSULTANT will prepare one (01) Opportunity & Constraints Exhibit to identify challenges,
opportunities and/or potential impacts within the project corridor, including impacts to the nature,
cultural, and human environment. Examples are historic and archeological resources, community
resources, wetlands, floodplains, parks, and geological features. The project Opportunity &
Constraints exhibit will also identify private properties that could be impacted by the proposed trail
alignment. The exhibit will be used in trial alignment discussions with the CLIENT and stakeholders.
CONSULTANT will update the project base map for the project corridor utilizing CONSULTANT’s
gathered relevant project data. The project base map shall be suitable for use in both 22” inch x 34”
inch (full‐size) and 11” inch x 17” inch (half size) format with line work (and with full‐color aerial photo
background which can be turned on or off as requested by CLIENT). The base map shall include, at
minimum, the following data for all areas within the project study area:
• Property ownership (current owner name and contact information, DCAD parcel number,
parcel size, assessed values of land and improvements)
• Updates per information gathered as part of the Site Investigation and Preliminary Field
Review Task.
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Private and Public Property Evaluation Map provided in 22”x34” digital, reproduceable PDF
format and two (2) hardcopy prints.
• Opportunity and Constraints Exhibit provided in 22”x34” digital, reproduceable PDF format
and two (2) hardcopy prints.
TASK 03 – ENVIRONMENTAL ANALYSIS
Data Collection / Analysis:
Attachment A
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CONSULTANT will perform the following review tasks related to environmental, historic and cultural
resources:
• Catalog existing environmental constraints with publicly accessible data.
• Generate analysis maps illustrating vegetation, wetland delineation, flood plain and flood
way elevations, property ownership and easements, land uses, roadways, sidewalks,
bicycle facilities, schools, community facilities based on desktop review.
• Provide summary of federal or state regulatory requirements for the trail alignment. The
summary will include the following:
Waters of the U.S. including wetlands
Air Quality
Cultural Resources
Community Impacts
Biological Resources
Water Resources
Historic Resources
Hazardous Materials
Traffic Noise
Section 4(f)
Parks and Wildlife Code, Chapter 26
Natural Resources Code, Chapter 183
Public Involvement
Deliverables:
CONSULTANT will provide a technical report summarizing environmental considerations and issues
and probable TxDOT environmental approval process and requirements, including a preliminary
agency approval time.
TASK 04 – H&H ANALYSIS
CONSULTANT will perform the following analysis tasks related to hydrology and hydraulics services
to determine existing floodplain conditions and summarize findings in a letter report.
Data Collection and Terrain Generation:
a. Collect and evaluate the FEMA effective hydrologic and hydraulic models for Pecan Creek.
CONSULTANT will obtain the approved model’s cross sections, topographical survey and
centerline shapefiles along with the proposed trail alignment.
b. CONSULTANT will attend up to one (1) site visit to assess existing conditions.
c. CONSULTANT will prepare GIS basemap.
d. CONSULTANT will prepare the existing terrain file using best available topography. The
topography will include 2009/2010 TNRIS LiDAR if more recent topography is not
available.
Hydrologic & Hydraulic Analysis:
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
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(214) 346-6266
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The following steps will be conducted during the analysis to determine existing water surface
profiles for all modeled frequency storm events and assess potential floodplain and floodway
impacts.
a. Establish duplicate effective conditions utilizing FEMA Effective models for Pecan Creek:
• In addition to the standard FEMA modeled storm frequencies (10-, 50-, 100-, and 500-
year events), compute 1-, 2-, 5-, and 25-year discharges using the FEMA effective
NUDALLAS hydrologic model. The rainfall depth source will remain consistent with
those in the effective model (TP-40 and NWS Hydro-35). This analysis does not include
hydrologic model conversion from NUDALLAS into HEC-HMS or any additional
hydrologic modeling.
• Convert the effective HEC-2 model into HEC-RAS version 6.2 and insert 1-, 2-, 5-, and
25-yeardischarges into the model. Only minor modifications will be performed to
properly execute duplicate effective HEC-RAS model. Additional cross sections,
structures, or geometric modifications is excluded from this scope.
• Execute duplicate effective model to compute the 1-, 2-, 5-, 10-, 25-, and 100-year
water surface profiles and velocities.
• Perform QAQC.
a. Import HEC-2 floodway encroachments into duplicate effective HEC-RAS model to re-
establish floodway elevations. This scope does not include modifying encroachment
stations to re-establish floodway limits to meet FEMA standards of no more than one (1)
foot of water surface elevation increase in the Base Flood Elevation (100-year).
Floodplain Mapping:
CONSULTANT will map the pre-project 1-, 2-, 5-, 10-, 25-, and 100-year floodplains using best
available topography through the project area to include in the letter report, as necessary.
Deliverable:
CONSULANT will prepare a digital letter report documenting findings and recommendations,
including a summary of the hydraulic considerations, issues and approval processes, for
consideration of the City of Denton’s floodplain development permit as part of future design phases.
Develop a floodplain work-map exhibit. The submittal will include a digital printout of the models’
input and output files and the models will be available digitally in a CD or flash drive provided with
the report.
TASK 05 – TRAIL ALIGNMENT DEVELOPMENT
Primary Proposed Trail Segment Extension Option(s):
Based on the input from stakeholders, field review, surveying and data collection efforts, the
CONSULTANT will identify options to develop a primary trail and/or high comfort bikeway facility
extension suitable for users of all ages and abilities. The CONSULTANT will provide the CLIENT and
local stakeholders with a planning level alignment assessment, typical sections and corridor options,
considering the parameters specified in the project’s purpose statement. The CONSULTANT will
identify a primary trail route that will maximize comfort for users of all ages and abilities and will
minimize adverse impacts, major utility conflicts, structural impediments, private property impacts
and will be mindful of construction cost impacts. At this time CONSULTANT will work with CLIENT
Attachment ADocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
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and stakeholders to identify opportunities for signature amenities along the trail extension including
(but not limited to) trail head opportunities, landscaping, bike repair / air stations, trash receptacles,
seating, drinking fountains, kiosks, wayfinding signage, artwork, and canoe/kayak put-in/takeout.
Alternative Trail Segment Options:
As necessary, up to two (2) alternative alignments to the primary proposed alignment will be
considered if the initial identified alignment and crossing location(s) are determined not feasible to
implement high comfort bicycle and pedestrian facilities. The CONSULTANT will provide the CLIENT
and stakeholders with alternative alignment(s) evaluations based on their ability to meet the project
purpose and goals and ease of implementation. In report form, the CONSULTANT will describe why
alternative was necessary.
Once the CLIENT and Stakeholders have approved a Preferred Trail Extension Alignment, the
CONSULTANT will proceed with Schematic Design Plans (ref. Task 04).
Hardcopy Deliverables:
CONSULTANT will prepare one (1) Preferred Alignment Plan including the recommended preferred
alignment for the project corridor and provide two (2) hardcopy prints. The Plan shall be suitable
for use in both 22” inch x 34” inch (full‐size) and 11” inch x 17” inch (half size) format with line work
(and with full‐color, aerial photo background which can be turned on or off as requested by CLIENT).
The plan will be accompanied by a report that describes why the alternate alignments were
considered.
Electronic Deliverables:
• Preferred Alignment Plan with recommended preferred alignment option(s) and, if
necessary, alternative alignment options and typical sections in both electronic,
reproduceable PDF and Autocad DWG file formats.
TASK 06 – 30% SCHEMATIC DESIGN
Based on the approved preferred alignment(s) derived from Tasks 01 – 03, the CONSULTANT will
develop a 30% Schematic Design. Schematic design will comply with applicable federal, state, and
local/stakeholder standards. The CONSULTANT will identify any locations where exceptions to the
established design standards may be necessary. Information developed in this task will be
summarized in a schematic design summary report. This effort will include but not limited to the
following:
Typical Sections:
Typical sections will be developed for all recommended trail segments and crossing locations,
including approximate property acquisition, right-of-way and/or easement needs, that are
consistent with AASTHO and/or the Separated Bike Lane Planning and Design Guide.
Horizontal and Vertical Alignments:
The CONSULTANT will develop profiles for the recommended trail and side path alignment and will
include crossing locations. Available Lidar topographical data will be used in the development of
the trail grades and elevations. The plan view will identify existing and proposed right-of-way,
existing and proposed easements including proposed pedestrian access easements, private and
Attachment ADocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
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(214) 346-6266
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public property lines, existing topography, roadways, sidewalks, public and franchise utilities and
the recommended corridor alignment(s).
Roadway and Water Body Crossings:
The CONSULTANT will review existing conditions and evaluate options for pedestrians and bicyclists
of all ages and abilities to safely and comfortably cross roadways and bodies of water. Crossings
shall include the following:
• At grade intersections at various locations where the proposed trail/bikeway will cross
roadways. These crossings could occur at existing signalized intersections, unsignalized
intersections and mid-block crossings.
• Pedestrian bridge crossings of the creek and other water bodies.
Based on this crossing review and analysis, the CONSULTANT will prepare schematic design of each
crossing that includes the following information:
• Recommended pedestrian and bicycle safety countermeasures such as signals, crossing
treatments, lighting, and signage at major intersections and highway crossings.
• Recommended design options for the implementation of protected or dedicated
intersections, minor street crossings, and locations where signal phasing strategies may
be necessary. Design elements to be considered include but are not limited to bikeway
setbacks, corner islands, pedestrian islands, signals, bike yield and bike lane crosswalks
and signs.
• Recommended design options for crossing bodies of water. Options could include
bridges, boardwalks, low water crossings, culverts, etc.
Trail Improvements:
The CONSULTANT will include the following information for the trail alignment plan:
• Location and quantity of retaining walls.
• Location and quantity of guardrails.
• Locations for potential trailheads that could include seating, drinking fountain, signage
and air/bike station (ref. Task 03).
• Location and quantity of directional and informational signage.
Opinion of Probable Construction Costs / Implementation Plan:
The CONSULTANT will develop detailed opinion of probable construction costs and recommended
construction phasing.
Deliverables:
The CONSULTANT shall deliver the following Project Deliverables to the CLIENT to include, but not
limited to:
• Project Layout Sheet(s) via 22”x34” sheets (11”x17” – Half Size)
• Typical Sections
• Crossing designs
• Horizontal alignment (design scale of 1 inch = 40 feet).
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
9
• Opinion of probable construction costs in Microsoft Excel format based on the schematic
design.
OPTIONAL TASK 01 – GRANT ASSISTANCE SERVICES
Grant Opportunity Assessment:
CONSULTANT will work with the CLIENT to identify upcoming grant opportunities and assist with
setting a milestone schedule with identified narratives, opinions of probable costs and support
documents.
Grant Preparation:
CONSULTANT will prepare the grant project narrative and application for identified
grant/reimbursement programs. Deliverables identified in Task 3 & 4 will be used in the grant final
deliverables. The CLIENT will gather any addition support documentation including but not limited
to stakeholder support letters, council/parks board approvals, etc. One (01) preliminary copy will be
submitted to the CLIENT for review prior to submitting the application. CONSULTANT will address
comments received by the CLIENT for one (01) final submittal to the grant distributor.
Deliverables:
CONSULTANT will deliver in the format requested in the grant application.
OPTIONAL TASK 02 – SURVEY SERVICES (TOPOGRAPHICAL)
CONSULTANT will perform topographical and existing conditions surveying for the identified
project alignment. The topographical survey will include the following:
Topographical Survey:
A licensed surveyor will perform detailed topographical surveying for the PROJECT where
accessible or up to the property line of adjacent properties. Primary and Secondary control points
will be set along this corridor to establish the Horizontal and Vertical Datum for the design data. The
Vertical Datum (NAVD88) and the Horizontal Datum (NAD 83, Texas North Central Zone 4202) will
be established with a combination of GPS static Observations, Base-Rover and RTN Network.
Primary control points will be set at every street crossing.
Topographic features will be surveyed within a 100' swath (50’ each side) of the proposed centerline
for the trail alignment. Ground surface contours at an interval of one (01) foot supplemented by
appropriate spot elevations accurate to 0.1-foot elevation. Existing trees 6-inches in caliper or larger,
within the survey area, will be tied, and tagged with caliper-size and tree species indicated. Existing
surface utility appurtenances will be identified, along with other visible surface features.
Underground utilities will be shown, including easements (based on field ties of visible surface
appurtenances) and record documents provided by the City of Denton and franchise utilities. The
CONSULTANT cannot certify as to the accuracy or completeness of the record documents used to
identify the location of existing underground utilities.
OPTIONAL TASK 03 – SURVEY SERVICES (EASEMENTS)
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
10
Right-of-Entry Letters:
The Surveyor will secure permission to enter private property for the purposes of the boundary
survey, as determined by the proposed alignment. The Surveyor will identify the tracts of land that
will require access and send up to five (05) Right-Of-Entry (ROE) letters. The Ownership table will
be prepared based on the current Denton County Appraisal District information and ROE status will
be noted. This table will include property identifier and ownership information as available from
DCAD and will be provided by the surveyor once prepared and will ultimately be provided on the
Property Evaluation Map developed in Task 2.
Research & Boundary Resolution (Approx. 05 Tracts Within Proposed Alignment Corridor Limits):
The Surveyor will research of the most current Denton County Appraisal District & Courthouse Deeds
and Plats, depict easement documents referenced within the latest deeds and plats only without the
benefit of a Title Commitment or Title Report, and verify and resolve boundary lines based on
existing monuments found on the ground.
Boundary Survey:
The boundary survey will be restricted to the properties directly adjacent to or directly affected by
the identified trail alignment and will only be provided for the portion of the property boundary
directly impacted by the trail. It will not be a full boundary survey for each individual property.
Deliverables:
The CONSULTANT shall provide the following deliverables:
• Copies of Right-of-Entry Letters in digital, reproduceable, PDF file format.
• Digital topographical survey in Autocad DWG file format.
• Digital property boundary survey files in Autocad DWG file format.
OPTIONAL TASK 04 – GEOTECHNICAL SERVICES
CONSULTANT will perform Geotechnical Services to include borings at the locations identified as
part of Task 4 – 30% Schematic Design. Laboratory testing services will be provided including:
• Moisture content and soil identification
• Liquid and plastic limits
• Percent passing the No. 200 sieve
• Sieve and Hydrometer Particle size
• Unconfined Compressive Strength for soil type(s)
• Unit Weight
• Free swell test
Upon completion a technical report will be provided with appropriate recommendations. For the
purposes of this scope it is assumed all identified boring locations will be accessible for truck
mounted drilling equipment.
Deliverables:
The CONSULTANT shall provide the following deliverables:
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
11
• Copies of Technical Report with recommendation in digital, reproduceable, PDF file format.
OPTIONAL TASK 05 – HYDRAULIC PERMITTING
CONSULTANT will model the existing conditions for Pecan Creek and the proposed conditions
reflective of the proposed trail design and grading. CONSULTANT will check for water surface
elevation and velocity using the HEC-RAS model to see if the City of Denton’s floodplain criteria is
met. If the WSEL and velocity are not met, adjust HEC-RAS model and/or trail grading until there is
no increase in WSEL and no creation of or increase in erosive velocity. Once these criteria are met,
verify no loss in valley storage.
Floodplain Development Permit Report:
CONSULTANT will prepare report in support of a Denton Floodplain Development Permit application
summarizing the results of the feasibility study for the proposed trail. The report will include exhibits
and tables as needed for the application. In addition, the report will need to include the preliminary
grading plan, site plan, drainage plan, erosion control plan, and tree mitigation plan for the site provided
by CONSULTANT.
Final Report Submittal
Based on the comments received during the Preliminary Report Submittal, the CONSULTANT will
revise the report for final approval by the CLIENT.
Deliverables:
Prepare one (01) 8.5”x11” letter report summarizing the results of the hydraulic analysis.
CONSULTANT will prepare and print three (03) reports and an electronic PDF report.
OPTIONAL TASK 06 – ENVIRONMENTAL PERMITTING
CONSULTANT will perform activities under this task which will include, but are not limited to, the
following:
Review:
Based on the data collected and Opportunity & Constraint Exhibit developed in Task 2, the
CONSULTANT will assess the potential impacts/effects of implementing the project to the built and
natural environment. This review should also assess the need for permits and mitigation. The review
will be documented in a report and should recommend how to address any anticipated
environmental approval process, requirements, and approval timeline (if applicable).
Deliverables:
The CONSULTANT shall deliver a technical report in both electronic and hard copies to the CLIENT
that summarizes environmental considerations and issues and any anticipated environmental
approval requirements, including a preliminary agency approval timeline (if applicable).
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
12
An additional services proposal will be provided along with the report as necessary for any
environmental approval requirements found to be necessary during the initial site review and
preferred alignment analysis tasks.
OPTIONAL TASK 07 – CONSTRUCTION DOCUMENTS
Once the Planning and Schematic design phases are complete and the primary proposed trail
alignment is clearly defined, it will then be feasible to provide a detailed scope and appropriate fees
for the construction documentation portion of the extension. This scope will include tasks (but not
necessarily limited to) as follows: 60%, 90% and Final Construction Documents to include,
Demolition Plans, Erosion Control Plans, Site Grading Plans & Profiles, Dimensional Control Plans,
and Planting Plans.
OPTIONAL TASK 08 – CONSTRUCTION ADMINISTRATION
Submittal and RFI Review:
CONSULTANT will review and provide written responses to contractor submittals and RFIs on
construction drawings and specifications prepared under Professional Services agreement
regarding the trail Construction Documentation
On-site Meetings:
CONSULTANT will assist during the construction phase by reviewing contractor shop drawings
when appropriate, visiting the project site at appropriate intervals to observe the progress and
quality of the work completed by the Contractor. Such visits and observations are not intended to
be an exhaustive check or a detailed inspection of the Contractor’s work. Observations are to allow
the CONSULTANT, or its assigns, as experienced professionals, to become generally familiar with
the work in progress and to determine, in general, if the work is proceeding in accordance with the
Contract Documents. On-site meeting reports summarizing existing conditions, installed items,
issues and questions will be distributed to the team no more than 5 (five) days after each meeting.
CONSULTANT shall visit the site at intervals appropriate to the stage of construction to become
generally familiar with the progress and quality of the portion of work completed and to determine,
in general, if the work observed is being performed in a manner indicating the work will be in
accordance with the Contract Documents. CONSULTANT will attend fifteen (15) site visits
throughout the duration of construction.
CONSULTANT shall notify the City immediately of any emergency conditions or notable occurrences
observed while conducting the site visits. CONSULTANT shall not be responsible for any acts or
omissions of the Contractor, subcontractor, any entity performing any portions of the work, or any
agents or employees of any of them. CONSULTANT does not guarantee the performance of the
Contractor and shall not be responsible for the Contractor’s failure to perform its work in accordance
with the Contract Documents or any applicable laws, codes, rules or regulations.
Pay Application Review:
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
13
CONSULTANT will review, approve and sign contractor submitted monthly pay applications through
the duration of the PROJECT construction. Pay applications, once reviewed, will be distributed to
the City for final approvals.
Preliminary and Final Walk-Through:
CONSULTANT will conduct one (01) preliminary walk-through with the City and Contractor to check
conformance of the work with the Contract Documents and to verify the accuracy and completeness
of the work. The CONSULTANT will prepare a punch list that summarizes discrepancies in the
conformance of the work giving a description of discrepancy, photo and geographical description
of the discrepancy location. Once discrepancies are corrected, one (01) final walk-through with the
City and Contractor will performed to confirm discrepancies were corrected.
Attachment ADocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
14
PROJECT SCHEDULE
It is anticipated to require approximately eight (08) months from notice-to-proceed to complete
the basic scope of services. Schedule may be subject to extension or delays if Optional Services are
selected and depending upon timely CLIENT and Stakeholder coordination and review turnarounds.
BASIS OF COMPENSATION
Basic Fee Services:
The basis of compensation for Basic Fee Services shall be as follows:
Task 01 – Project Management and Coordination Meetings $15,500
Task 02 – Data Collection and Base Map Preparation $17,000
Task 03 – Environmental Analysis $16,500
Task 04 – H&H Analysis $19,500
Task 05 – Trail Alignment Development $9,500
Task 06 – 30% Schematic Design $45,000
Direct Costs (estimated reimbursables) $2,000
TOTAL BASIC FEES (Tasks 01 through 06) & DIRECT COSTS: $125,000
Optional Fee Services:
The basis of compensation for Optional Fee Services shall be as follows and/or available
upon the request from the CLIENT:
Optional Task 01 – Grant Assistance Services $9,500/Application
Optional Task 02 – Survey Services (Topographical) UPON REQUEST
Optional Task 03 – Survey Services (Easements) UPON REQUEST
Optional Task 04 – Geotechnical Services UPON REQUEST
Optional Task 05 – H&H Permitting UPON REQUEST
Optional Task 06 – Environmental Permitting UPON REQUEST
Optional Task 07 – Construction Documentation UPON REQUEST
Optional Task 08 – Construction Administration UPON REQUEST
BILLING SCHEDULE:
The estimated fees and direct costs established above shall be considered a lump sum fee and
invoiced monthly based on percentage of services completed. Direct Costs shall include, but are
not necessarily limited to expenses for supplies, transportation, equipment, travel, communication,
printing of plans and specifications, presentation boards, graphic boards and similar incidentals. All
project related expenses will be billed at cost plus 10%.
Attachment A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
15
AVAILABLE ADDITIONAL SERVICES
The following services are not included in the scope or fees for this proposal but can be provided
by the CONSULTANT, subject to negotiation:
1. Any additional work not specifically included in the Proposed Scope of Work will be
accomplished as negotiated Additional Services.
2. Items listed under Optional Tasks.
3. Revisions to the plans requested by the Client after the plans are approved, unless
necessitated by discrepancy in the plans.
4. Design of areas outside the limits of the defined project site.
5. Design of gas, telephone or other utility improvements.
6. Traffic engineering reports or studies.
7. Additional graphic products.
8. Additional meetings or workshops not identified in the project scope of services.
9. Printing of additional drawings, specification and contract documents not identified in the
project scope of services.
10. Design/coordination of existing utility relocations or modifications.
11. Negotiations with adjacent property owners.
12. Additional TxDOT or regulatory agency requirements not identified in the proposed scope
of services.
13. Technical reports for the following items are excluded from this scope of services: noise, air
quality, community impacts, indirect impacts, and cumulative impacts.
14. A public meeting and a public hearing are not included in this scope of work.
15. FEMA Submittals (CLOMR/LOMR)
16. Floodplain development feasibility study
17. City of Denton floodplain development permitting and review fees
18. Hydrologic modeling other than stated in the scope
19. H&H modeling of additional watersheds other than the mainstem of Pecan Creek
20. Environmental impact statements and assessments
21. Hydraulic modeling of the proposed trail and alternative alignments
22. Hydraulic modeling of proposed trail mitigation alternatives
23. Conceptual mitigation alternative grading
24. Water quality assessment
Attachment ADocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
1201 N. Bowser Rd.
Richardson, TX 75081
(214) 346-6266
16
EXHIBIT A
DocuSign Envelope ID: 386E0986-7DCF-41CE-B0AD-1FED57E4316C
Certificate Of Completion
Envelope Id: 386E09867DCF41CEB0AD1FED57E4316C Status: Completed
Subject: Please DocuSign: City Council Contract 7850-003
Source Envelope:
Document Pages: 36 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
4/28/2022 11:04:58 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Signed by link sent to
erica.garcia@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 4/28/2022 11:21:07 AM
Viewed: 4/28/2022 11:21:15 AM
Signed: 4/28/2022 11:21:46 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 4/28/2022 11:21:49 AM
Viewed: 4/28/2022 12:24:57 PM
Signed: 4/28/2022 1:05:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
marcella.lunn@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 4/28/2022 1:05:10 PM
Viewed: 4/28/2022 2:07:41 PM
Signed: 4/28/2022 2:33:08 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Joe D. Buchanan
dbuchanan@halff.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to dbuchanan@halff.com
Using IP Address: 68.203.142.95
Sent: 4/28/2022 2:33:10 PM
Viewed: 4/28/2022 2:48:04 PM
Signed: 4/28/2022 3:04:12 PM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 4/28/2022 2:48:04 PM
ID: fc8bd8f0-493e-4c4e-abb2-0bd01b78bd3b
Gary Packan
Gary.Packan@cityofdenton.com
Director of Parks and Recreation
Parks and Recreation
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
Gary.Packan@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 4/28/2022 3:04:14 PM
Viewed: 4/28/2022 3:23:24 PM
Signed: 4/28/2022 3:23:50 PM
Electronic Record and Signature Disclosure:
Accepted: 4/28/2022 3:23:24 PM
ID: db588b9f-b9da-4c5d-b516-00e5d6ca83a9
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Signed by link sent to
cheyenne.defee@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 4/28/2022 3:23:55 PM
Viewed: 5/18/2022 12:52:03 PM
Signed: 5/18/2022 12:52:11 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
sara.hensley@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 5/18/2022 12:52:13 PM
Viewed: 5/18/2022 12:53:43 PM
Signed: 5/18/2022 12:53:48 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Rosa Rios
rosa.rios@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to rosa.rios@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 5/18/2022 12:53:50 PM
Viewed: 5/18/2022 1:50:05 PM
Signed: 5/18/2022 1:50:31 PM
Electronic Record and Signature Disclosure:
Accepted: 5/18/2022 1:50:05 PM
ID: 32aee84c-e932-4c7b-a012-c90b09bced3d
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/28/2022 11:21:49 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 4/28/2022 3:23:53 PM
Viewed: 4/28/2022 3:49:45 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 5/18/2022 1:50:33 PM
Viewed: 5/18/2022 2:00:20 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Chris Escoto
Chris.Escoto@cityofdenton.com
Recreation Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/18/2022 1:50:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 4/28/2022 11:21:07 AM
Certified Delivered Security Checked 5/18/2022 1:50:05 PM
Signing Complete Security Checked 5/18/2022 1:50:31 PM
Completed Security Checked 5/18/2022 1:50:34 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Joe D. Buchanan, Gary Packan, Rosa Rios
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