Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: May 17, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for
professional design services for Pecan Creek Linear Trail for the Parks and Recreation Department;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 7850-003 –
Professional Services Agreement for professional design services awarded to Halff Associates, Inc., in the
not-to-exceed amount of $145,000.00).
INFORMATION/BACKGROUND
City Council adopted the Parks, Recreation, and Trails System Master Plan on March 1, 2022. The plan
identifies a future trail along the Pecan Creek Corridor. The trail length is estimated to be between eight to
ten miles. The trail's starting point is from the DCTA Trail/Fred Moore Park, with the endpoint being at
Lewisville Lake. The path is proposed to go through both private and City land. Staff is working diligently
to identify the areas needed within the private land and engage with the landowners in the pursuit of land
dedication or attaining public access easements.
Parks and Recreation will collaborate with the Bike/Pedestrian/ADA Coordinator and Environmental
Services and Sustainability staff throughout the creation of this plan. The proposed project will consist of
public engagement, needs assessment, conceptual designs, construction documents, the probable cost for
the development, and the ability to provide grant writing services. This information will become part of the
master plan for constructing the linear trail. The trail includes items such as but is not limited to concrete
trails, bridges, boardwalks, landscaping, and typical amenities.
This project will further the City's mission of providing additional trails and increasing connectivity
throughout the Denton community. Lastly, it will help connect the linear park to multiple neighborhoods
within the area and increase the City's 10-Minute Walk initiative.
Halff Associates, Inc. will work with the Parks and Recreation Department to provide an accurate and
detailed construction cost estimate upon completion of the plan. Staff estimates this project to be near
$1,500,000.00 per mile for construction and an annual amount of $20,000 to maintain the linear trail.
The design services for Pecan Creek Linear Trail have a total estimated cost of $145,000. This estimate
includes a $125,000 total base proposal amount and a contingency of $20,000. A contingency allowance is
allocated for the sole use of the City as needed and will be subject to written authorization by the City’s
Project Manager and Program Manager.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Requests for Qualifications for landscape architect services for the Parks and Recreation Department were
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
professional service firms on February 1, 2022 (Ordinance 22-192).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2022, Council approved RFQ 7850 for a prequalified list of firms for landscape architect
services (Ordinance 22-192).
RECOMMENDATION
Award a contract with Halff Associates, Inc., for professional design services for Pecan Creek Linear Trail
for the Parks and Recreation Department, in a not-to-exceed amount of $145,000.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date within twelve (12) months. The contract
may be further extended as needed.
FISCAL INFORMATION
These services will be funded from City General Fund CIP budget and Park Dedication and Development
Funds. Requisition #155378 has been entered into the Purchasing software system in the amount of
$145,000. The budgeted amount for this item is $145,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Escoto, 940-349-8232.
Legal point of contact: Marcella Lunn at 940-349-8333.