Exhibit 1 - Agenda Information Sheet - CO 5City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 7, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 5 to the contract between the City of Denton and Quality
Excavation, LTD, for the construction of the McKinney Street sidewalk segment for the Downtown Storm
Sewer Trunk Line PH I Project; providing for the expenditure of funds therefor; and providing an effective
date (IFB 7086 – Change Order No. 5, in the not-to-exceed amount of $65,757.40 for a total contract award
aggregated to $1,289,375.65). The Public Utilities Board recommends approval (7 – 0).
INFORMATION/BACKGROUND
The Downtown Storm Sewer Trunk Line Improvements Project was created to address flooding in the
downtown area. Specific areas of concern are near the intersections of the Union Pacific Railroad (UPRR) and
McKinney, Oak, Hickory, Mulberry, and Sycamore Streets. Phase I of the project consists of the
improvements from McKinney Street to Hickory along the UPRR rights-of-way, plus the improvements on
Oak Street.
The original project total cost of $1,141,102.20 for Downtown Storm Sewer Trunk Line PH I construction
consists of a $1,086,764.00 total base bid and a $54,388.20 contingency.
Change Order No. 1 totaled -$4,710 and was approved administratively on February 17, 2021. This change
order removed the split casing installation around a 24” sewer in McKinney and added three junction boxes
that were detailed in the plan set but not included in the contract quantities.
Change Order No. 2 totaled $78,170 and was approved administratively on April 29, 2021. This change order
depleted the full contingency amount of $59,048.20, plus an additional $19,121.80, and removed the 5”
planned concrete parking lot pavement with 7” thick pavement to match observed field conditions. Two storm
drain connections were added to the box culvert to address unexpected drainage lines. The sidewalk restoration
on the south side of McKinney was also expanded to address increased boundaries due to the storm drain
construction.
Change Order No. 3 totaled -$43,767 and was approved administratively on June 9, 2021. This change order
removed the required installation of steel casings around wastewater lines in Bell and Oak due to adequate
TCEQ separation with the existing utilities.
Change Order No. 4 totaled $102,451.25 and was approved by City Council on August 10, 2021. This
change order added the reconstruction of a sidewalk segment along the North side of McKinney Street
between Bell Place and Frame Street due to the scope and construction overlap of the two projects. This
change was funded through a transfer from the Downtown TIRZ Sidewalk and Lighting Project. The fund
transfer was approved by the TIRZ Board (4-0).
Change Order No. 5 (Final Change Order) in the amount of $65,767.40 is to address the extra work performed
during the installation of the storm drain on Oak Street due to unforeseen grade conflicts with the existing
sanitary sewer line. The final quantity reconciliation between planned and installed quantities is also
addressed in this final change order
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On October 20, 2020, City Council approved a contract with Quality Excavation, LTD in the not-to-exceed
amount of $1,141,102.20 (Ordinance 20-2061).
On May 12, 2021, Purchasing approved a negative Change Order 1 with Quality Excavation, LTD, in the
not-to-exceed amount of -$4,710.00.
On May 13, 2021, Purchasing approved Change Order 2 with Quality Excavation, LTD, in the not-to-
exceed amount of $59,048.20 using contingency funds and $19,121.80 of additional funding.
On July 13, 2021, Purchasing approved a negative Change Order 3 with Quality Excavation, LTD, in the
not-to-exceed amount of -$43,767.
On August 10, 2021, City Council approved Change Order 4 with Quality Excavation, LTD, in the not-to-
exceed amount of $102,451.25 (Ordinance 21-1587).
On May 23, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Change Order No. 5 with Quality Excavation, LTD, for the construction of the McKinney Street
sidewalk segment for the Downtown Storm Sewer Trunk Line PH I Project, in a not-to-exceed amount of
$65,767.40, for a total contract award aggregated to $1,289,375.65.
PRINCIPAL PLACE OF BUSINESS
Quality Excavation, LTD Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
The project is estimated for completion by June 5, 2022.
FISCAL INFORMATION
These services will be funded from General Obligation Funds account 650115561.1360.40100 dedicated
for drainage projects. Purchase Order #194856 will be revised to include Change Order No. 5 amount of
$65,757.40. The total amount of this contract is $1,289,375.65.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Change Order 1
Exhibit 4: Change Order 2
Exhibit 5: Change Order 3
Exhibit 6: Ordinance and Change Order 4
Exhibit 7: Ordinance and Change Order 5
Respectfully submitted:
Lori Hewell, (940)-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kyle Pedigo, 940-349-8425.
Legal point of contact: Marcella Lunn at 940-349-8333.