Exhibit 1 - Agenda Information SheetCity of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 7, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Freese and Nichols, Inc.,
for the development of a Storm Water Master Plan assessment for the Drainage Department as set forth in
the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 7599-
006 – Professional Services Agreement for assessment services awarded to Freese and Nichols, Inc., in the
not-to-exceed amount of $500,000.00). The Public Utilities Board recommends approval (7 - 0).
INFORMATION/BACKGROUND
The City of Denton does not have a city-wide storm water master plan (SWMP) to guide and prioritize
capital projects. The City Engineer and City Manager’s Office have reviewed multiple strategies for
developing an SWMP and have determined that a needs assessment is the best first step. The needs
assessment will include the following nine (9) tasks:
Task 1 – Data Collection and Review
Task 2 – Flooding Hotspot Analysis and Watershed Prioritization
Task 3 – Infrastructure Condition Assessment Pilot
Task 4 – Initial Capital Project Prioritization
Task 5 – Review and Evaluation of Current Program and Practices
Task 6 – Masterplan Strategy Development and Deliverables
Task 7 – PM and Meetings
Task 8 – Staff and Stakeholder Interviews
Task 9 – As-needed Services
The cost of developing a comprehensive SWMP was estimated to be five million dollars. Performing the
needs assessment first requires considerably less upfront cost, will help identify the areas of the City in
most need of improvement and allow future investments toward developing an SWMP to be focused on
the most critical areas of the City. Staff from the Engineering Department and Public Works Department
reviewed and scored 10 statements of qualifications submitted by firms listed on the pre-qualified engineer
list resulting in Freese and Nichols (FNI) being awarded the most points, and therefore being selected for
this project. FNI has provided an estimated project timeline of 12 months to completion after receiving a
notice to proceed.
Request for Qualifications for professional engineering services was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of engineering firms on May 18, 2021
(Ordinance 21-894).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 18, 2021, City Council approved RFQ 7599 for a prequalified list of professional engineering firms
(Ordinance 21-894).
On May 23, 2022, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Freese and Nichols, Inc., for the development of a Storm Water Master Plan
assessment for the Drainage Department, in a not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion within 12 months from notice to proceed.
FISCAL INFORMATION
These services will be funded from Drainage Master Plan 2021 account 650134561. Requisition #155617 has
been entered into the Purchasing software system in the amount of $500,000. The budgeted amount for this
item is $500,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Linder, 940-349-8942.
Legal point of contact: Marcella Lunn at 940-349-8333.