Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 7, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
rejecting any and all competitive proposals under RFP 7982 for Voluntary Products, to include accident,
critical illness with cancer, and hospital indemnity coverage; and providing an effective date (RFP 7982).
INFORMATION/BACKGROUND
The City has offered Voluntary Products, including accident, crucial illness with cancer, and hospital
indemnity coverage to employees and retirees since September 1, 2021. The voluntary products were also
offered in the regular annual open enrollment period in October 2021, with benefits effective on January 1,
2022.
A formal Request For Proposals (RFP) process was initiated in April 2022 to solicit proposals for Voluntary
Products, including accident, critical illness with cancer, and hospital indemnity coverage. Eight proposals
were received in response to the RFP. After the evaluation of the eight proposals, the department decided
to reject all proposals to conduct additional industry research to revise the scope of work to add Long Term
Care to the list of voluntary products.
The current voluntary products contract with Continental American Insurance Company (“Aflac”) does not
expire until December 31, 2022. Staff recommends resoliciting the RFP requesting that the voluntary
products coverage include accident, critical illness with cancer, and Long Term Care coverage. The re-
solicitation of the RFP by June would still allow time to select a vendor for a January 1, 2023, effective
date.
In accordance with the Local Government Code 252.043, the City Council may reject any and all
proposals.
RECOMMENDATION
Staff recommends the rejection of all proposals for Voluntary Products (RFP 7982).
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Linda Kile, 940-349-8388.
Legal point of contact: Marcella Lunn at 940-349-8333.