Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 7, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Artistic Painting Company, Inc., for interior and
exterior painting services for the Facilities Management Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7952 – awarded to Artistic Painting Company, Inc., for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $600,000.00).
INFORMATION/BACKGROUND
There are over 200 City-owned buildings maintained by Facilities Management. The proposed contract for
interior and exterior painting includes but is not limited to scraping, sanding, caulking, and application of
paint and/or stain for all City-owned structures and will allow Facilities Management to complete annual
preventative maintenance as well as resolve unplanned issues or damages. Artistic will provide painting
services as well as all materials required.
Based on a historical spend and future projections the recommended not-to-exceed amount of this contract
is $600,000 for the potential five (5) year contract. The Facilities Management Department includes
$120,000 in their annual budget for preventative maintenance, as well as unexpected issues or damages
each year.
Request for Proposals was sent to 948 prospective suppliers, including 74 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including safety, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Artistic Painting Company, Inc. was ranked the highest and determined to be the best value for
the City.
NIGP Code Used for Solicitation: 910, 912, and 962
Notifications sent for Solicitation sent in IonWave: 948
Number of Suppliers that viewed Solicitation in IonWave: 29
HUB-Historically Underutilized Business Invitations sent out: 102
SBE-Small Business Enterprise Invitations sent out: 373
Responses from Solicitation: 6
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Artistic Painting Company, Inc., for interior and exterior painting services for the
Facilities Management Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $600,000.
PRINCIPAL PLACE OF BUSINESS
Artistic Painting Company, Inc.
Grand Prairie, TX
SUSTAINABILITY MEASURES
The City of Denton requires the use of low VOC, environmentally friendly paint, and coatings to be used
for all City projects. Exceptions must be approved on a case-by-case basis. Disposal of unused products
needs to be done through the appropriate waste stream and disposal documentation must be provided to the
City of Denton Facilities Management Department.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the department’s budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.