Exhibit 1- Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
CFO: Antonio Puente, Jr.
DATE: August 13, 2019
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Thelin Recycling Company, L.P. for Brush and
Wood Grinding Services for the Beneficial Reuse Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7085 – awarded to Thelin Recycling Company, L.P., for
three (3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-
to-exceed amount of $1,150,000).
RFP INFORMATION/BACKGROUND
The City of Denton Beneficial Reuse Department contracts out the on-site grinding of wood waste for its
compost operation. This wood waste is collected by the Solid Waste department. Instead of disposing this
waste in the landfill, it is diverted to the compost operation, saving valuable space in the landfill. This wood
waste mixed in with the bio-solids from the Pecan Creek Water Reclamation Plant is used to create a green
compost product that is sold to the public and landscape contractors.
The contractor for the grinding services provides all labor, supervision, materials and equipment with
operators necessary for onsite grinding/mulching of natural brush piles (trees, brush, and vegetation). They
also separate and dispose all foreign material (wire, metal fence/posts, concrete etc.) located within the
brush piles prior to grinding as required.
Requests for Proposals was sent to 490 prospective suppliers of this item. In addition, specifications were
placed on the Materials Management website for prospective suppliers to download and advertised in the
local newspaper. Four (4) proposals were received and evaluated based upon published criteria including
delivery and response schedule, compliance with specifications, indicators of probable performance and
price. Based upon this evaluation, Thelin Recycling Company, L.P., was ranked the highest and determined
to be the best value for the City (Exhibit 2).
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On August 26, 2019, this item will be presented to the Public Utilities Board for recommendation to the
City Council for consideration.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Thelin Recycling Company, L.P., for the supply of brush and wood grinding services
for the Beneficial Reuse Department, in a five (5) year not-to-exceed amount of $1,150,000.
PRINCIPAL PLACE OF BUSINESS
Thelin Recycling Company, L.P.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Beneficial Reuse Department account 640400.7802. Requisition #
143044 has been entered into the Purchasing software system in the amount of $230,000. The annual
budgeted amount for this item is $230,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: PS Arora at 940-349-7189.
Legal point of contact: Mack Reinwand at 940-349-8333.