7109-024 - Amendment 2 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
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GAS COLLECTION AND CONTROL SYSTEM O&M-AMENDMENT 2
Crystal Westbrook
7109-024PSA
7109-024 PSA – Amendment #2 Page 1 of 2
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND WEAVER CONSULTANTS GROUP, LLC
PSA 7109-024
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS SECOND AMENDMENT TO CONTRACT 7109-024 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Weaver Consultants Group, LLC
(“Consultant”); to that certain contract executed on December 27, 2021, in the original not-
to-exceed amount of $26,100 (the “Original Agreement”); amended on April 19, 2022 in
the additional amount of $49,198.34 aggregating a not-to-exceed amount of $75,298.34
(the “First Amendment”); (collectively, the Original Agreement, the First Amendment, are
the “Agreement”) for services related to the design of the Gas Collection and Control
System O&M.
WHEREAS, the City deems it necessary to further expand the services provided by
Consultant to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $13,050.00 with this Amendment for an aggregate not-to-exceed
amount of $88,348.34; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Consultant to the City;
NOW THEREFORE, the City and Consultant (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Gas Collection and Control System O&M, are hereby authorized to be
performed by Consultant. For and in consideration of the additional services to be
performed by Consultant, the City agrees to pay, based on the cost estimate detail
attached as Exhibit “A”, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $13,050.00.
2. This Amendment modifies the Agreement amount to provide an additional
$13,050.00 for the additional services with a revised aggregate not to exceed total
of $88,348.34.
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
7109-024 PSA – Amendment #2 Page 2 of 2
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Consultant, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Consultant”
WEAVER CONSULTANTS GROUP, LLC
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _______________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
Principal
SWR
Director of Solid Waste
Brian Boerner
6/27/2022
MEMORANDUM
6420 SOUTHWEST BLVD., STE. 206
FORT WORTH, TEXAS 76109
PHONE: (817) 735-9770
FAX: (817) 735-9775
To: Ami Reeder
City of Denton
Date: June 17, 2022
From: Joseph Shannon
Matt K. Stutz, P.E.
Weaver Consultants Group, LLC
Re: Proposal for Gas Collection and Control Systems
City of Denton Landfill
Weaver Consultants Group, LLC (WCG) is pleased to provide the City of Denton with
the following proposal to assist the City of with operation, monitoring, and maintenance,
of the landfill gas (LFG) collection and control system (GCCS) at the City of Denton
Landfill. The proposal includes the project understanding, scope of work, project
budget and project schedule.
WCG appreciates the opportunity to assist the city with this project. If you have any
questions or comments, please call.
. W E AV E R CO N SU L T A N T S G R O U P
EXHIBIT A
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
PROPOSAL
GAS COLLECTION AND CONTROL SYSTEM
OPERATION AND MONITORING
CITY OF DENTON LANDFILL
Prepared for
City of Denton
June 2022
Prepared by
Weaver Consultants Group, LLC
6420 Southwest Blvd, Suite 206
Fort Worth, Texas 76109
817-735-9770
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
1
SCOPE OF SERVICES
Project Understanding
Weaver Consultants Group (WCG) appreciates the opportunity to provide this proposal to
assist the City of Denton (City) with operation, monitoring, and maintenance, of the
landfill gas (LFG) collection and control system (GCCS) at the City of Denton Landfill.
WCG has developed the following Scope of Work, which will achieve the project objectives
in a timely and cost-efficient manner. WCG has assembled a project team, which will
provide the City with both field service technicians and the design/permitting engineering
group, together in one office. This integrated approach between field service and
engineering will facilitate ongoing efforts to tune and manage the GCCS for optimal
performance. The proposed period for this project is from July 2022 – September 2022.
The operation and maintenance (O&M) of the LFG system is provided the following
categories:
• Monthly Routine Monitoring: WCG will provide monthly monitoring of the
LFG wells, sumps, and blower/flare facilities. The methane, carbon dioxide, oxygen,
and balance gas concentrations, gas temperature, and LFG flow rates (where
applicable) of the LFG wells will be monitored and adjusted in an effort to obtain
optimal performance and gas collection of the GCCS as well has decrease potential
for offsite LFG migration. WCG will perform the monitoring and maintenance
each month and will prepare and submit a monthly report to document the well
readings and maintenance items.
• Non-Routine Scheduled Maintenance and Major Repairs/ Special
Assignments: WCG provides all necessary labor, equipment, tools, and materials
required to perform these types of services that do not fit into a generally defined
category of routine maintenance services, on an as-needed basis. Non-routine
scheduled services consist mainly of corrective repair or maintenance work identified
during the routine visits. Non-routine emergency services consist of responding to
conditions that would require immediate response and restoring operation of the
system. These can include, but are not limited to, the following: response to
blower failure, response to flame failures, response to alarm conditions and
alarm failures, response to flare exhaust temperature sensors or controller failure, and
odor complaints.
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
2
Scope of Services
The proposed scope of services consists of the tasks described in further detail as follows.
Task 1 - Monthly Routine Monitoring, Operations and Maintenance
WCG will conduct monthly LFG monitoring of the one hundred and forty (140) LFG
extraction wells, and the blower/flare facility using a GEM 2000 or comparable instrument.
Monitoring will include methane (percent by volume), oxygen (percent by volume), carbon
dioxide (percent by volume), balance gas (percent by volume), pressures, flow measurement
in standard cubic feet per minute, and LFG temperature.
LFG extraction wells will be monitored and adjusted to maximize LFG collection. WCG
will also monitor the condition and performance of the GCCS during these visits.
Maintenance of the GCCS will consist of such items as:
• Checking for proper valve operation
• Obstructions in the sampling and testing ports
• Tightness of bolts and clamps
• Check for cover integrity
• Minor repairs such items as:
– Repair or replacement of customer supplied sample ports
– Adjusting and/or replacing customer-supplied flex joints up to 2 inches
– Adjusting pipe supports to account for differential settlement
• Routine operations and maintenance of the system will include:
– Balancing the well field to maximize LFG quality and flow
– Monitoring the flare station
– Coordination of minor repairs of the aboveground portion of the
condensate pump
– Readily implementable solutions to manage LFG migration
• Maintenance of a flare station includes such items as:
– Rotation of the blower operation
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
3
– Replacement of customer supplied filters
– Replacement of customer supplied air filters and oil for field air compressor
– Testing voltage, amps and operation of the blower(s)
– Checking that the condensate knock-out vessel has been drained
– Checking for blower belt wear and adjusting belt tension (if applicable)
– Inspecting the flame arrester
– Checking flare pilot system (at ground level) and pilot gas fuel tank levels
– Checking flare controller set points in accordance with the manufacturer’s
recommendations and schedules
– Collecting flare operational data from the flare’s recording device(s).
Task 2 – Monthly O&M Report
Under this task WCG will maintain and prepare a monthly summary of work-conducted
onsite for the CITY. The monthly summary will include the tabulated monitoring results
recorded for that month, problems encountered and solutions to be implemented, adjustments
made to the well field or flare system, and general maintenance requirements of the system.
Task 3 – Non-Routine/Emergency Maintenance
Non-Routine Scheduled Maintenance and Repairs: WCG will provide all necessary
labor, equipment, tools, and materials required to perform non-routine scheduled
maintenance and minor repairs on an as-needed basis. Non-routine scheduled maintenance
consists mainly of corrective repair or maintenance work identified during the routine
visits. This work may include such items as responding to excessive blower vibration,
repairing aboveground broken or leaking pipe, repairing condensate system, repairing
extraction wells or monitoring probes, and repairing any flare station components. This
work is essential in achieving the GCCS operational goal; however, it is considered work
that can be scheduled to allow for efficient procurement of materials, rental of equipment,
and scheduling of additional personnel that may be required. This repair work will have to
be authorized by the City.
Non-Routine Emergency Services: Non-routine emergency services consist of responding
to conditions that require immediate response and restoring operation of the system; these
can include, but are not limited to, the following:
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
4
• Response to blower failure
• Response to flare failures
• Response to alarm conditions and alarm failures
• Response to flare exhaust temperature sensors or controller failure
• Response to odor complaints
• Repair of main LFG collection pipe breaks that disrupt gas flow
Emergency work includes any situation related to the GCCS that constitutes an imminent
safety hazard. The urgent nature of these items is such that response to them cannot be
scheduled. Accordingly, WCG staff would respond to these conditions, as needed on an
event-by-event basis, within a forty-eight (48) hour period from notification of the problem.
If upon response to an emergency call, WCG determines that the facets of the “emergency”
do not constitute an immediate safety threat, WCG will perform only the work required
at that time to eliminate any related safety hazard.
Once the safety hazard has been mitigated, WCG will then proceed to coordinate and
schedule the non-emergency repairs as described above and obtain City authorization.
Budget
Services provided under Task 1 and 2, will be performed on a “lump sum” basis. Task 3
will be performed on a “time and materials” basis, as listed in the following table. If
conditions change, unforeseen circumstances are encountered, or work efforts are redirected,
the cost estimate may require modification. Cost estimates for each task in the project are
presented in the following table.
Project Budget
Task
No.
Description
Total Unit Cost
Six Month Cost
1 Monthly Routine Monitoring,
Operations And Maintenance
$3,650/ month
$10,950
2
Monthly O&M Report
$700 / month
$2,100
Total Budget (6-month):
13,050
3
Non-Routine / Emergency Services
T&M – See Attachment
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
5
Assumptions and Conditions
Our scope of work and cost estimate for the above landfill has been developed based on the
following assumptions:
1. WCG will be the only parties designated to adjust the extraction well field during the
contract.
2. WCG will have access to the landfill site, as necessary, to perform these services.
3. Under Task 1 WCG will perform a routine monthly inspection of the flare’s pilot
system at ground level however WCG suggests that an annual inspection of the elevated
section of the pilot system be performed. This annual inspection can be performed at the
same time as the monthly routine monitoring however the City will be responsible for the
necessary platform boom lift to perform the elevated inspection.
The following is not included in our scope of work or costs.
• Modification to the GCCS as a result of the failure to achieve compliance with any
regulatory agency.
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
WEAVER CONSULTANTS GROUP
FEE SCHEDULE
(Effective September 1, 2020)
Any modification to this fee schedule requires the written approval of Weaver Consultants Group
Page 1 of 3 http://wcirc/uploads/2020_WCG_Fee_Schedule.docx
I. PROFESSIONAL STAFF Unit U.S. $
a) Principal/Corporate Consultant ....................................................................................................... Hr 223.00
b) Senior Project Director .................................................................................................................... Hr 209.00 c) Project Director ............................................................................................................................... Hr 195.00 d) Senior Project Manager ................................................................................................................... Hr 174.00 e) Senior Project Engineer/Scientist/Environmental Specialist ........................................................... Hr 158.00 f) Architect .......................................................................................................................................... Hr 150.00
g) Project Manager............................................................................................................................... Hr 153.00 h) Senior Industrial Hygienist .............................................................................................................. Hr 139.00 i) Project Engineer/Scientist/Environmental Specialist ...................................................................... Hr 127.00
j) Staff Engineer/Scientist/Environmental Specialist .......................................................................... Hr 117.00 k) Geotechnical Engineer..................................................................................................................... Hr 110.00 l) Staff Environmental Geologist ........................................................................................................ Hr 99.00
m) Engineer/Scientist/Environmental Specialist/Industrial Hygienist .................................................. Hr 95.00
II. TECHNICAL STAFF
a) Union Engineering Technician-Journeyman ................................................................................... Hr 131.00
b) Union Engineering Technician ........................................................................................................ Hr 126.00 c) Construction Superintendent ........................................................................................................... Hr 116.00 d) Construction Manager ..................................................................................................................... Hr 101.00 e) System Specialist III ........................................................................................................................ Hr 145.00 f) System Specialist II ......................................................................................................................... Hr 110.00
g) System Specialist I........................................................................................................................... Hr 101.00
h) System Technician........................................................................................................................... Hr 87.00
i) Field Engineer/Scientist/Environmental Specialist.......................................................................... Hr 105.00
j) Certified Technician ....................................................................................................................... Hr 80.00
k) Senior Engineering Technician........................................................................................................ Hr 76.00 l) Engineering Technician II ............................................................................................................... Hr 68.00
m) Engineering Technician I................................................................................................................. Hr 58.00
III. SUPPORT STAFF
a) Senior CAD Designer ..................................................................................................................... Hr 121.00 b) CAD Designer III ............................................................................................................................ Hr 113.00 c) CAD Designer II.............................................................................................................................. Hr 100.00 d) CAD Designer I ............................................................................................................................... Hr 76.00
e) Technical Assistant .......................................................................................................................... Hr 71.00
f) Clerical/Word Processing ................................................................................................................ Hr 71.00
IV. SURVEYING
a) Senior Professional Land Surveyor ................................................................................................. Hr 162.00 b) Professional Land Surveyor............................................................................................................. Hr 143.00 c) Survey Project Coordinator ............................................................................................................. Hr. 122.00 d) Survey Party Chief........................................................................................................................... Hr 110.00 d) Survey Party Chief I ........................................................................................................................ Hr 84.00 e) Survey Technician II ....................................................................................................................... Hr 68.00 f) Survey Technician I......................................................................................................................... Hr 56.00 g) Survey Party - 1 Person/GPS or Robotic ....................................................................................... Hr 163.00 h) Survey Party - 2 Person/GPS or Robotic ........................................................................................ Hr 210.00
i) Survey Party – 2 Person Unmanned Aircraft................................................................................... Day 2,205.00
V. GENERAL EXPENSES
a) Automobile Transportation.............................................................................................................. Mi. 0.79 b) Subcontract Service or Rental ......................................................................................................... Cost+15% c) Report Preparation (outside services) ............................................................................................. Cost+15% d) Outside Services (e.g., delivery, prints, document scanning, etc.) ................................................. Cost+15% e) Per Diem (food and lodging) ........................................................................................................... Day 150.00 f) Per Diem (no lodging) ..................................................................................................................... Day 40.00 g) Transportation by Commercial Carrier or Rental Car .................................................................... Cost+15% h) Travel Expense ................................................................................................................................ Cost+15%
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
WEAVER CONSULTANTS GROUP
FEE SCHEDULE
(Effective September 1, 2020)
Any modification to this fee schedule requires the written approval of Weaver Consultants Group
Page 2 of 3 http://wcirc/uploads/2020_WCG_Fee_Schedule.docx
TEST
a)
ING AND EQUIPMENT RENTAL FEES Unit
pH, Specific Conductance and Temperature Meter ......................................................................... Day
U.S. $
125.00
b) Peristaltic Filter Pump ..................................................................................................................... Day 50.00
c) Electric Purge Pump ........................................................................................................................ Day 47.00
d) Grundfos Pump Control Box ........................................................................................................... Day 116.00
e) Water Level Indicator (100ft) ......................................................................................................... Day 40.00
f) Water Level Indicator (100ft plus) ................................................................................................. Day 65.00
g) Filter and Hose (for pump) .............................................................................................................. Ea 23.00
h) Micropurge Flow Cell and Sonde .................................................................................................... Day 137.00
i) Modified Level "D" (Tyveks, Boots, Gloves)/per person/per change of clothing ........................... Ea 56.00
j) Photoionization Detector Meter....................................................................................................... Day 130.00
k) Nuclear Density Gauge.................................................................................................................... Day 74.00
Nuclear Density Gauge.................................................................................................................... Wk 315.00
l) Air Sampling Equipment, per pump ................................................................................................ Day 56.00
m) Hand Operated Field Probe Equipment ........................................................................................... Day 32.00
n) Explosimeter .................................................................................................................................... Day 37.00
o) Gas Analyzer ................................................................................................................................... Day 200.00
p) Flame Ionization Detector ............................................................................................................... Day 278.00
q) Interface Probe................................................................................................................................. Day 65.00
r) ATV ................................................................................................................................................. Day 56.00
s) Company Truck ............................................................................................................................... Day 100.00
Company Truck (does not include fuel or mileage) ........................................................................ Wk 473.00
t) Hand-Held Field GPS/G15 .............................................................................................................. Day 166.00
Hand-Held Field GPS (Trimble) .................................................................................................... Day 85.00
u) Laser Level ...................................................................................................................................... Day 83.00
v) Spatial Imaging Laser Canner – Republic Only .............................................................................. w) Ground Penetrating Radar ............................................................................................................... Day 263.00
x) Geonics EM-61................................................................................................................................ Day 551.00
y) Survey Grade GPS Unit................................................................................................................... Day 378.00
z) Electric Generator............................................................................................................................ Day 75.00
aa) Slug Test Equipment ....................................................................................................................... Day 221.00
bb) All Weather Key Alike Locks ......................................................................................................... Ea 21.00
cc) Equipment Trailer ............................................................................................................................ Day 83.00
dd) Fluk Meter/Volt Meter/Loop Calibrator .......................................................................................... Day 132.00
ee) Four Gas Meter ................................................................................................................................ Day 21.00
ff) Dip Sampler ..................................................................................................................................... Day 20.00
gg) Air Compressor/Controller Box ...................................................................................................... Day 150.00
hh) 12 Volt Marine Battery .................................................................................................................... Day 25.00
ii) Turbidimeter .................................................................................................................................... Day 40.00
jj) Manometer....................................................................................................................................... Day 40.00
kk) Velocicalc Meter.............................................................................................................................. Day 50.00
VI.
UNIT PRICE NOTES:
1. All professional, technical, and support staff time and expenses spent in furtherance of the client's work will be billed. This includes, but is not limited to, proposal, field,
travel, research, technical review and reporting, project management, client meeting, and project-specific administrative support.
2. An overtime rate of 1.3 times the regular rate is billed for technical and support staff services for work in excess of 40 hours per week, work between 7:00 p.m. to 5:00 a.m.,
and work on Saturdays. This overtime rate is increased to 2.0 times the regular rate for work on Sundays and holidays.
3. Unless otherwise agreed to in writing, a monthly interest charge of 18% per annum, will be charged accruing from the date of invoice, on all invoices not paid within 30
days.
4. The unit rates are subject to periodic modification (typically annually). These rate modifications will be incorporated into long-term projects, unless otherwise addressed in
the project contract.
5. Litigation Support, Expert Witness, Deposition and testimony services will be charged at 1.5 times the designated billing rate.
GENERAL EXPENSE NOTES:
1. Rates quoted are for expenses only, equipment purchased on the client’s behalf is marked up 25%.
2. Personnel rates are billed separately from general expenses.
3. Standard non-disposable protective outer-wear or equipment damaged or contaminated by site conditions are billed at replacement cost plus 30%.
4. General expense mark-ups may be negotiated based upon contract size and payment terms.
5. The per diem rates set forth above are the standard rates we typically use for our technical staff on projects. We reserve the right to modify these rates in high cost areas.
6. Mileage rate is based on gasoline price of $3.50 per gallon. A fuel surcharge may be added if a condition beyond Weaver Consultants Group control warrants it.
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
WEAVER CONSULTANTS GROUP
FEE SCHEDULE
(Effective September 1, 2020)
Any modification to this fee schedule requires the written approval of Weaver Consultants Group
Page 3 of 3 http://wcirc/uploads/2020_WCG_Fee_Schedule.docx
TESTING AND EQUIPMENT RENTAL NOTES:
1. Rates for testing and equipment not listed above are available on request.
2. Testing and equipment rental costs are negotiable for specific projects and for on-site laboratory programs.
3. Laboratory unit prices cover equipment and labor costs to perform standard test procedures and laboratory reports with normal turn-around times. Non-standard testing requirements,
supervisory and project management costs, data evaluation costs, and environmental sample disposal costs are not included in the testing unit prices and are billed separately.
4. Equipment rental rates are for equipment costs only. Transportation, calibration and personnel costs are billed separately.
5. Daily and weekly rates cover a maximum of 10 and 50 hours respectively.
6. SAMPLES WILL NOT BE RETAINED beyond classification and testing unless other arrangements are agreed to in writing. Environmental samples remain the property of the client.
DocuSign Envelope ID: 2A3D3E33-834C-4BFB-8D5E-407ACAC78AA3
Certificate Of Completion
Envelope Id: 2A3D3E33834C4BFB8D5E407ACAC78AA3 Status: Completed
Subject: ***Purchasing Approval*** 7109-024 Amendment 2
Source Envelope:
Document Pages: 13 Signatures: 3 Envelope Originator:
Certificate Pages: 5 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
6/27/2022 9:53:33 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Signed by link sent to
crystal.westbrook@cityofdenton.com
Using IP Address: 198.49.140.104
Sent: 6/27/2022 9:57:35 AM
Viewed: 6/27/2022 9:58:06 AM
Signed: 6/27/2022 9:59:01 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to lori.hewell@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 6/27/2022 9:59:02 AM
Viewed: 6/27/2022 11:38:51 AM
Signed: 6/27/2022 11:39:59 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
MATT STUTZ
mstutz@wcgrp.com
Principal
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to mstutz@wcgrp.com
Using IP Address: 47.44.8.162
Sent: 6/27/2022 11:40:00 AM
Viewed: 6/27/2022 1:31:52 PM
Signed: 6/27/2022 1:32:02 PM
Electronic Record and Signature Disclosure:
Accepted: 3/31/2021 1:28:50 PM
ID: 3ec4431a-7132-4149-9c90-a1d0e8ad6711
Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Signed by link sent to
brian.boerner@cityofdenton.com
Using IP Address: 198.49.140.10
Sent: 6/27/2022 1:32:04 PM
Viewed: 6/27/2022 1:33:10 PM
Signed: 6/27/2022 1:33:30 PM
Electronic Record and Signature Disclosure:
Signer Events Signature Timestamp
Accepted: 6/27/2022 1:33:10 PM
ID: 89c2a804-9f1e-4385-b92b-9d1be5a6e064
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Signed by link sent to
crystal.westbrook@cityofdenton.com
Using IP Address: 198.49.140.104
Sent: 6/27/2022 1:33:32 PM
Viewed: 6/27/2022 1:45:13 PM
Signed: 6/27/2022 1:45:28 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
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Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 6/27/2022 1:45:30 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 6/27/2022 9:57:35 AM
Certified Delivered Security Checked 6/27/2022 1:45:13 PM
Signing Complete Security Checked 6/27/2022 1:45:28 PM
Completed Security Checked 6/27/2022 1:45:30 PM
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Electronic Record and Signature Disclosure
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If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: MATT STUTZ, Brian Boerner
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.