6590-041 - Amendment 4 Executed
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DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
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Elm/Locust W/WW & Drainage Improvements Amendment #4
Cori Power
PSA 6590-041
JUNE 28, 2022
N/A
22-1248
6590-041 PSA – Amendment #4 Page 1 of 2
FOURTH AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HALFF ASSOCIATES, INC.
FILE 6590-041
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FOURTH AMENDMENT TO CONTRACT 6590-041 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Halff Associates, Inc. (“Engineer”);
to that certain contract executed on November 6, 2018, in the original not-to-exceed
amount of $837,900 (the “Original Agreement”); amended on June 19, 2019 in the
additional amount of $40,300 aggregating a not-to-exceed amount of $878,200 (the “First
Amendment”); amended on May 13, 2020 for a 5% billing rate reduction (the “Second
Amendment”); amended on January 12, 2021 in the additional amount of $177,840
aggregating a not-to-exceed amount of $1,056,040 (the “Third Amendment”);
(collectively, the Original Agreement, the First Amendment, the Second Amendment, and
the Third Amendment are the “Agreement”) for services related to the design of Locust
and Elm Street Water, Wastewater and Drainage Improvement Project;
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $84,000 with this Amendment for an aggregate not-to-exceed
amount of $1,140,040; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Oakland Street Drainage Master Plan, are hereby authorized to be performed
by Engineer. For and in consideration of the additional services to be performed
by Engineer, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “A” to this Amendment, a total fee, including reimbursement for non-labor
expenses an amount not to exceed $84,000.
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
6590-041 PSA – Amendment #4 Page 2 of 2
2. This Amendment modifies the Agreement amount to provide an additional $84,000
for the additional services with a revised aggregate not to exceed total of
$1,140,040.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“ENGINEER”
HALFF ASSOCIATES, INC.
By: _________________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_______________________________
ATTEST:
ROSA RIOS, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Public Works Team Leader
Rebecca Diviney
Capital Projects/Engineering
Director of Capital Projects/City Engineer
06/28/2022
City ManagerSara Hensley
Page 1 of 7
AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES
Oakland Street Drainage Master Plan
Amendment to
Locust Street and Elm Street
Water, Wastewater and Drainage Improvement Project
FILE 6590-041
This amendment is to add engineering and survey services to the original contract File
6590-041, which was executed on November 8, 2018.
The City of Denton is considering improvements to Oakland Street. This has experienced
past drainage and flooding issues and the City has asked Halff Associates, Inc. will
prepare a Master Drainage Plan for the Oakland Street and connecting systems. Based on
previous flooding and design experience with the Elm and Locust Street projects, it is
understood that the drainage systems in this area are not adequate to con vey the 100-yr
design storm. This end, there is some cross drainage between systems, especially to the
west from Oakland St. to Austin St. and on to Locust St. There are also known drainage
issues on the TWU campus, which have been studies by others. To ensure that the impact
of these systems on each other is understood, the area shown in the attached exhibit will
be studied. Existing conditions will be evaluated to understand the existing drainage
issues and then options for improving the system to meet City of Denton Stormwater
Design Criteria Manual (December 2021) requirements will be developed. The results of
this study will be used as the basis for design of any storm drain improvements to Austin,
Oakland, and Texas Streets.
The Pecan and North Pecan Creek Master Plan previously prepared by Halff indicated
significant flooding issues at the outfall of the Oakland St. storm drain system. This
project will not attempt to remedy those flooding issues, and any alternatives will be
limited in impact by these tailwater conditions. Halff will consider both the existing 100-
year tailwater conditions (as reported in the Master Plan) and the potentially reduced
tailwater conditions from improving the railroad crossing just east of Bell Pl. on Pecan
Creek. This will help demonstrate the benefits of improvements on Pecan Creek and the
benefits, if any, of an expanded storm sewer system in the study area. The detailed scope
of the project follows.
Halff will provide the following Additional Services:
I. Surveying.
a. Halff will perform survey for up to 25% (16) above ground assets or nodes
for field data collection to verify the integrity of the City provided GIS
datasets.
Exhibit A
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 2 of 7
b. Survey will provide the following information for above ground assets (up
to the totals identified in the previous item) in the detailed study areas for
the identified storm drain features:
• Horizontal location
• Vertical elevation data
• Material
• Pipe Sizes
• Pictures
• Field Notes/Attributes
II. Study Management and Coordination
a. Halff will attend an initial kickoff meeting to discuss the project.
b. Halff will provide a proposed schedule at the beginning of the study and
keep the City informed on any necessary updates to the schedule
throughout the project.
c. Halff will be available to attend a meeting with the City to discuss the
existing conditions modeling and alternative evaluation options.
d. Halff will be available to attend a meeting with the City to discuss the
results of the alternative evaluations and assist in the selection of the
preferred drainage option.
e. Deliverables
i. Documentation
ii. Project Schedule
iii. Support Data – Relevant meeting notes and email correspondence,
project status updates, and action items/follow-up for Halff.
iv. Monthly Progress Reports
III. Data Collection and Evaluation
a. Halff will be allowed to utilize existing City models, topography/terrain
data, reports, applicable memorandums, shapefiles, and survey data related
to the project.
b. Denton will provide available record drawings of storm drain
infrastructure and drainage structures for the watershed area.
c. Denton will provide historical flooding information and available drainage
complaints for affected properties in the study area.
d. Denton will be asked to request flood claims data from the Texas Water
Development Board (TWDB) to assist in the assessment of existing flood
risk and confirmation of model results. Halff will prepare a draft request
for the City’s consideration, if needed.
e. Halff will use the provided information and terrain data as part of the base
model data.
f. Halff will identify and collect some supplemental field measurements for
conceptual analysis, if needed.
g. Halff will visit the site and watershed area to make general observations
and to take photos for reference.
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 3 of 7
h. Halff will develop a base map of existing conditions from the data
collected in the phase, to utilize for the evaluation of existing level of
service and for the alternative analysis.
IV. Evaluation of Existing Conditions
a. Upon completion of the field surveys and site observations, Halff will
evaluate and verify existing data provided versus actual conditions in the
field.
b. Hydrology - Halff will evaluate existing conditions hydrology utilizing
SCS Curve Number method or rain-on-mesh analysis, depending on
conditions found during data collection.
c. Drainage areas will be developed for the existing systems within the study
area and associated with corresponding modeling nodes. Drainage areas
will be delineated based on the LiDAR data and may include a single
basin for multiple inlets, known as “grouping inlets”.
d. 2D Storm Sewer Hydraulics – Halff will evaluate existing conditions
storm sewer hydraulics and 2-dimensional overflow using Infoworks ICM
or XP-SWMM 2D. Hydraulic study extents include approximately 1.9
miles of storm sewer, based on City GIS data, in the study area shown in
the attached exhibit.
e. Tailwater conditions will be established for each storm drain outfall based
on the coincident flow probability and the existing Master Plan modeling.
The alternative analysis for constrained tailwater conditions may need to
consider a free tailwater conditions to evaluate opportunities to mitigate
localized flood hazards. These assumptions will be documented with the
specific alternative analysis.
f. Halff will simulate the 10-, 25-, 50-, 100-yr flows.
g. Level of service for each portion of the system will be provided based on
the storm flows modeled (i.e., <10-yr, 25-50-yr, etc.)
h. 2D Inundation areas will be provided for these design flows in the
modeled areas.
i. Prepare report summarizing existing conditions analysis and level of
service. Meet with City to discuss results and potential alternatives to be
analyzed.
j. Deliverables
i. Existing conditions report
ii. Documentation
iii. Internal quality assurance/quality control documentation
iv. Model results
v. Level of service summary
vi. Inundation mapping
vii. Digital Data
viii. Models
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 4 of 7
V. Alternatives Analysis
a. Halff will prepare up to two (2) alternatives that focus on bringing the
storm drainage system along Oakland and Austin Streets into compliance
with the Stormwater Criteria Manual. The primary alternative will be
installation of a storm drain system along Austin St. and upgrade of the
system within Oakland St. Alternatives may include different levels of
service and impacts of potential improvements upstream of these systems.
Halff will discuss potential alternatives with City before beginning
modeling.
b. The initial alternatives will be conceptual in nature for consideration by
the City.
c. Alternatives will consider constraints of structures and properties located
in the area.
d. Halff will consider potential utility conflicts, based on City GIS data
e. The alternative selected in coordination with the City will be finalized and
prepared for design
f. Deliverables
i. Documentation
ii. Any relevant correspondences, discussions, and technical decisions
regarding the alternative analysis
iii. Internal quality assurance/quality control documentation
iv. Model results comparisons
v. Floodplain mapping for alternatives
vi. Digital Data
vii. Hydrology and Hydraulics Model
VI. Report Preparation
a. Halff will include information gathered in previous tasks and prepare a
drainage report.
b. The report will include information on the technical data used for the
study, the evaluation of existing conditions, and the alternatives analysis.
Associated figures, tables, and models will be included with the report.
c. Halff will include estimates of probable construction costs for alternatives.
Only the final selected alternative will include a full detailed cost estimate.
d. Halff will address comments from the City upon completion of the review
of the report.
e. Deliverables
i. Documentation
ii. Report documentation, including tables, figures, and digital
models.
iii. Internal quality assurance/quality control documentation
iv. Digital Data
v. Digital models, shapefiles, and report in PDF format
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 5 of 7
VII. Reimbursable. Reimbursable costs include printing, deliveries, mileage, and
other direct costs associated with the project. Reimbursable costs are included in
the items described above.
VIII. Miscellaneous. Miscellaneous services not provided for herein and not generally
associated with a project of this type will be paid for under an amendment to this
Agreement and for an additional fee. These services include but are not limited
to:
1. TxDOT utility permit preparation
2. SUE services
3. Geotechnical investigations
4. Water or wastewater flow calculations or estimations.
5. Storms drain and culvert replacement/repair construction documents.
6. Construction plans
7. Any Detention design and analysis
8. Traffic signal design
9. Traffic studies
10. Street lighting design
11. Sidewalk and pedestrian facility design beyond that described above
12. TDLR permitting
13. Public meetings
14. Landscape and irrigation design
15. FEMA coordination with CLOMR, LOMR, etc.
16. Fees associated with FEMA or any other permits.
17. Detailed drainage analysis of overflow areas outside of the study area or
upstream of Oakland St.
18. Elevation certificates
19. Hydraulic floodway analysis
20. Filing fees and permitting fees
21. Sales tax
22. Quality control and material testing serviced during construction
23. Additional surveying not listed including verification surveys , construction
staking, and detailed survey of cross-drainage structures in the watershed.
24. Review of Engineers certificates. The Engineer shall not be required to
execute any documents subsequent to the signing of this Agreement that in
any way might, in the sole judgement of the Engineer, increase the Engineer’s
risk of the availability or cost of his or her professional or general liability
insurance.
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 6 of 7
COMPENSATION
PROFESSIONAL SERVICE FEE SUMMARY
PROJECT TASKS FEE
1. Project Management $6,300
2. Data Collection $6,700
3. Survey $7,000
4. Evaluation of Existing Conditions $32,000
5. Alternative Analysis $21,000
6. Report Preparation $11,000
Total $84,000
Note: Reimbursable expenses are separate and will be charged at 1.1 times the direct cost.
* fee as of March 2022, subject to change.
The estimated fees established above, shall be considered lump sum. The fees will not be
exceeded without prior approval. Our services will be invoiced monthly, based on the
work completed. Direct costs including printing and reproduction, postage, messenger
service, long distance telephone calls and travel will be considered reimbursable. They
will be billed at 1.1 times the direct cost incurred.
Unless otherwise stated, fees quoted in this proposal exclude state and federal sales taxes
on professional services. Current Texas law requires assessment of sales tax on certain
kinds of surveying services but does not require sales taxes on other professional
services. In the event that new or additional state or federal taxes are implemented on the
professional services provided under this contract during the term of the work, such taxes
will be added to the applicable billings and will be in addition to the quoted fees.
The budget established above does not include revisions once the design is unde rway. If
revisions are requested by the owner, a revision to the scope and budget will be required.
The fees quoted in this proposal will be honored for up to 30 days from the date of this
proposal.
PROJECT SCHEDULE
Halff will begin work immediately after receipt of written notice to proceed. This
schedule assumed that the Notice to Proceed will be received the week of June 7. 2022.
The survey, existing analysis, alternate analyses, and conceptual cost estimates will be
completed by August 31, 2022. The report and final submittal will be completed by
September 30, 2022. The schedule does not include review time and delays by others.
The schedule is subject to change based on direction for the City of Denton.
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Page 7 of 7
SUMMARY OF THE AMMENDED CONTRACT
Original Contract Fee $837,900
Amendment No. 1 $40,300
Amendment No. 2 $0
Amendment No. 3 $177,840
Amendment No. 4 $84,000
Amended Contract Fee $1,140,040
Signed and effective on this the _________ day of ____________, 2020.
CITY OF DENTON, TEXAS
By:_______________________________
Printed Name:_______________________
Title:______________________________
HALFF ASSOCIATES, INC., CONSULTANT
By:_________________________________
Printed Name: Joshua McClure, PhD, PE, CFM, PMP
Title: Water Resources Team Leader
DocuSign Envelope ID: 8277AE0C-00BB-423E-A66A-D641EA506DC4
Certificate Of Completion
Envelope Id: 8277AE0C00BB423EA66AD641EA506DC4 Status: Completed
Subject: Please DocuSign: City Council Contract 6590-041-Elm/Locust W/WW & Drainage Improvements Amendment #4
Source Envelope:
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City of Denton
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page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.