Exhibit 1 - Agenda Information Sheet - CO 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 28, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 1 to the contract between the City of Denton and The
O’Haver Company, Ltd. dba O’Haver Contractors, for the additional work and extension of days necessary
to complete the Fire Station 3 construction project for the City of Denton; providing for the expenditure of
funds therefor; and providing an effective date (RFP 6899 – Change Order No. 1 in the not-to-exceed
amount of $168,802.55, for a total contract award aggregated to $6,466,802.55).
INFORMATION/BACKGROUND
The reconstruction of Fire Station 2, Fire Station 3, and Fire Station 4 were approved as part of the 2014
Bond Election. The Fire Department worked with the Citizens’ Bond Committee to incorporate elements
of a Fire Department Facilities Study completed in January 2013 that planned for Station 4 to be constructed
to accommodate an Engine and a Medic Unit.
The 2013 Facilities Study scoped a larger facility for the reconstruction of Fire Station 3. The facility was
scoped to house the existing Engine Company, Medic Unit, and Aircraft Fire Rescue Truck, in addition to
a future aerial Ladder Truck, and a second Battalion Chief. This scope was included in presentations to the
Citizens Bond Committee and subsequently to City Council. The proposed accommodation of an additional
Ladder Truck was part of the Facilities Study as it addresses an operational deficiency in the Fire
Department’s capacity as validated by the Insurance Services Office (ISO) report. The design for the larger
footprint was incorporated into the Fire Department’s 2014 Bond Proposal since Fire Station 3 is expected
to be operational for more than fifty years and has the flexibility to adequately serve reasonable expansion
projections.
On May 11, 2022, The City and O’Haver Company, Ltd. Dba O’Haver Contractors appeared before a
mediator in an effort to resolve claims/denied change order requests.
Mediation items totaling $192,443.00 include:
• Additional work completed outside of the original contract scope necessary for project completion
• Extension of the completion date
The contract had $23,640.45 remaining in betterment to be used toward this amount resulting in the
change order amount of $168,802.55
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 9, 2019, City Council approved a contract with O’Haver Company, Ltd. dba O’Haver Contractors
in the not-to-exceed amount of $6,298,000 (Ordinance 19-678).
RECOMMENDATION
Award Change Order No. 1 with The O’Haver Company, Ltd. dba O’Haver Contractors, for the additional
work and extension of days necessary to complete the Fire Station 3 construction project for the City of
Denton, in a not-to-exceed amount of $168,802.55, for a total amended contract amount of $6,466,802.55.
PRINCIPAL PLACE OF BUSINESS
The O’Haver Company, Ltd. dba O’Haver Contractors
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This project is complete. Upon City Council approval of this change order, the remaining payment will be
issued to the vendor and retention will be released.
FISCAL INFORMATION
This project will be funded from the Capital Improvement Project Fire Station 3 Rebuild account
100194469. Purchase Order #189458 will be revised to include the first change order amount of
$168,802.55. The total amount of this contract is $6,466,802.55.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.