Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
DCM: David Gaines
DATE: June 28, 2022
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Weatherproofing Services, L.L.C., for
weatherization services for the Facilities Management Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 7944 – awarded to Weatherproofing Services, L.L.C., for
one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $1,500,000.00).
INFORMATION/BACKGROUND
There are over 200 City-owned buildings maintained by the Facilities Management Department. The
proposed contract for repairs, replacement, and maintenance of all weatherization services will allow
Facilities Management to complete annual preventative maintenance as well as resolve unpredictable issues
or damages. Weatherproofing Services will provide maintenance, repairs, and installation of all services
including but not limited to sealing various portions of the structure above and below grade, penetrations
through all exterior building surfaces including building envelope sealing, and/or roof repair and
replacement for all City-owned structures.
Based on a historical spend and future projections the recommended not-to-exceed amount of this contract
is $1,500,000 for the potential five (5) year contract. Facilities Management includes $250,000 in their
annual budget for preventative maintenance and resolves approximately $30,000 - $45,000 of unpredictable
issues or damages each year.
Request for Proposals was sent to 1,082 prospective suppliers, including 90 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Best and Final Offer
(BAFO) was requested from the firm. The department is awarding the contract to Weatherproofing
Services, LLC.
NIGP Code Used for Solicitation: 910, 912, 961 and 962
Notifications sent for Solicitation sent in IonWave: 1,082
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 110
SBE-Small Business Enterprise Invitations sent out: 432
Responses from Solicitation: 1
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Weatherproofing Services, LLC, for weatherization services for the Facilities
Management Department, in a one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $1,500,000.
PRINCIPAL PLACE OF BUSINESS
Weatherproofing Services, L.L.C.
Aubrey, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: LLC Members
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Gray, 940-349-7744.
Legal point of contact: Marcella Lunn at 940-349-8333.